Implementation

1. Implementation Liz Wakefield - Implementation Workstrand Lead

2. Topics to be covered • Implementation Phases & Timescale • What it means for LAs • Readiness Assessment

3. Implementation Stages • Implementation Strategy • Implementation Planning • Pre-Deployment • Deployment of Releases • Pilot • Evaluation of pilot • Rollout • Post Implementation

4. Implementation Stages

5. Key Dates for LAs

6. Key Dates for LAs • Input into Planning – Now • Data matching trials – Now • 1st Readiness Assessment – June 06 • Deployment Agreement – Sept 06 • Pre-deployment – starts Oct 06 • Deployment - starts May 07 • Data matching – starts May 07 • Data integration – starts August 07 • Practioner roll out – starts Nov 07 • CMS integration – starts July 06

7. LA Input – How?

8. Workshops & Meetings LA Input – How?

9. Informationgathering – Readiness Assessment Workshops & Meetings LA Input – How?

10. Individual Contacts/Visits Informationgathering – Readiness Assessment Workshops & Meetings LA Input – How?

11. LA Reference Groups Individual Contacts/Visits Informationgathering – Readiness Assessment Workshops & Meetings LA Input – How?

12. Document Review LA Reference Groups Individual Contacts/Visits Informationgathering – Readiness Assessment Workshops & Meetings LA Input – How?

13. LA Input – How? Document Review LA Reference Groups Individual Contacts/Visits Informationgathering – Readiness Assessment Workshops & Meetings

14. LA inputs - First Stages • Implementation Strategy • Deployment Roll out Options • Deployment Support Options • Training Strategy • Implementation Planning • Information Gathering – we need to know you • Tool Kits • Readiness Assessments • Roll out scheduling • Operational Procedures & Support Requirements • Data Matching Trials

15. 3 Month Pilot - 5 month Rollout • 150 LAs • What will make it work? • What will slow success? Group session – 10 mins

16. Deployment Example

17. Readiness Assessment Criteria • Organisational Sponsorship • Programme Management • Change Management • Local Systems Inventory & Migration • Communication Plans • Infrastructure • Support, Training & Awareness • Data Quality

18. Questions – Organisational • Impacts of other projects? • Change structures in place? • How do we make best use of them? • What will make it succeed – Top 3 • Group work for 10 mins

19. Data Quality • One Child = One Record • DQ = success of the IS Index. • Good DQ = accountability clearly assigned to one person - Data Protection Act 1998. • Accountable Body = LA will be assigned accountability for Children and Young People in their area. Applies to be IS Index & Local Sources (CMS)

20. Data Quality Poor quality data sources (i.e., existing systems and databases which will supply information to IS Index) create poor quality data in the IS Index. Therefore we have to establish a quality threshold against which all data sources have to pass. How? Now? Future? Targets? Other drivers? e.g. completeness of records, accuracy of address details Group work – 10 mins

21. LA – Need to • Raise awareness (all stakeholders) – Now • Input into planning - Now • Identify lead for organisation - May 06 • Identify readiness – June 06 • Improve Data Quality – ASAP • Engage system suppliers CMS - ASAP • Change Management Project Structure – should be in place

22. Thank You & Questions Please contact : Elizabeth.WAKEFIELD@dfes.gsi.gov.uk Tel: 020 7273 4961