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Introduction to MediTract

Introduction to MediTract. Office of Legal Affairs Brian Lynde, Assistant General Counsel. What is MediTract ?. MediTract serves two primary functions for the Enterprise: Contract storage and management; and Contract routing (Contract Collaborator Module).

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Introduction to MediTract

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  1. Introduction to MediTract Office of Legal Affairs Brian Lynde, Assistant General Counsel

  2. What is MediTract? • MediTract serves two primary functions for the Enterprise: • Contract storage and management; and • Contract routing (Contract Collaborator Module)

  3. Contract Storage and Management • MediTract serves as the central database for all executed (signed by both sides and legally effective) agreements at the Georgia Regents enterprise. • Each entity (GRU, GRMA, GRMC) has its own, separate database

  4. How can MediTract make me more effective? • 24/7 accessibility • Stay organized by tracking and monitoring all contracts • Avoid unexpected contract expirations and the accompanying “fire-drill” • Help make more informed business choices

  5. 24/7 service allows instant access to agreements any time of day • MediTract is a web-based application-meaning it can be accessed anywhere at anytime. • All authorized GRHealth employees have a MediTract User name and password. • If you forget either your user name or password, call the Georgia Regents Health System Office of Legal Affairs.

  6. How can MediTract help me stay organized and monitor my contracts? • MediTract allows you to search for all GRHealth agreements in a number of different ways. For instance, • You can search for contracts by vendor; • You can search contracts where you’re listed as the “responsible party”; • The contract summary page lists the term of the contract along with other pertinent information related to each agreement, but we’ll get to that. • If you’re a “responsible party”, MediTract will notify you when a contract is about to expire, but we’ll get to that too.

  7. Logging in and navigating through the database • www.meditract.com • Select “Secure Log-in” and enter your Username and Password

  8. Why am I receiving these noticesand what do I do about it?

  9. What does it mean to be a “Responsible Party”, how is that determined, and what do I have access to?

  10. First Step: Contract Search Page-How do I find a particular contract? • This page will answer that particular question 99% of the time. Note the different Contract Search queries that you can run.

  11. Keyword Search: Abbott

  12. Contract Summary Page: “Give me the overview”

  13. How do I view the actual contract?

  14. That’s helpful, but I need a contract with “Medical Associates”, now what?

  15. Any questions about the contract? • Call the Office of Legal Affairs at 1-5709

  16. That’s helpful for finding a completed contract, but what about one that I submitted for signature? Where’s that contract? • MeditTract Contract Collaborator Module • MediTract's Contract Collaborator® will automate your process of routing, reviewing and approving contracts. The contract originator uploads a contract template from the library, defines the list of reviewers, and sends out an email with a link to the document. The first reviewer adds his or her comments and the document gets automatically circulated to the list of reviewers. Once the review cycle is complete, the originator can finalize the contract. • Basically, Contract Collaborator can give you a “real-time snapshot” of your contract.

  17. Sticking with our last “Abbott Example”: Suppose I want to find an Abbott contract that I recently submitted.

  18. Very similar search process to your standard contract search.

  19. How about my Abbott agreement? (Keyword search: Abbott)

  20. Contract Collaborator Document Summary Page: The Snapshot

  21. The “Docs w/Comments” Tab

  22. Follow the Blue Document Link to see the agreement, revisions, and latest comments(You may look, but please don’t touch)

  23. Suppose I have a specific question and want to know who has my agreement; how do I find out that information?

  24. The “Reviewers” tab

  25. If you have any other questions… • Call the Georgia Regents Health System Office of Legal Affairs at 1-5709.

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