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Extra Slides – WebFLIS

Extra Slides – WebFLIS. Logistics Information Available via WebFLIS. http://www.dlis.dla.mil/WebFlis/pub/pub_search.aspx. Types of Searches: NIIN / NSN Item Keyword Part Number Cage Code Medical Keyword Search UIT Code MCN / LSN / NIIN.

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Extra Slides – WebFLIS

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  1. Extra Slides – WebFLIS

  2. Logistics Information Available via WebFLIS http://www.dlis.dla.mil/WebFlis/pub/pub_search.aspx Types of Searches: NIIN / NSN Item Keyword Part Number Cage Code Medical Keyword Search UIT Code MCN / LSN / NIIN

  3. Every Bold header is linked to a detailed explanation of the acronym and the codes under them RNCC / RNVC = 3 / 2 Primary Identifying item of production – Ref/PN & Cage CD are Primary Buy item (5 / 2 Secondary)

  4. Every Bold header is linked to a detailed explanation of the acronym and the codes under them Source of Supply Code – MILSTRIP routing identifier code which ID’s the activity as a potential source of supply SMS = DLA AKZ= US Army Tank-automotive And Armaments Command Warren, MI NRP = NAVICP, Philadelphia

  5. American Metal casting Consortium Search for NSNs by Material and/or Process http://www.defensecastingtoolkit.com

  6. American Metal casting Consortium Search for NSNs by Material and/or Process

  7. Update User Profile & Manage Vendor Accounts

  8. Logging onto DIBBS (registered user)

  9. Logging onto DIBBS (registered user) (cont’d) User ID & Password

  10. Home Page Hot Links to: Manage your Accounts – User & Vendor, Your Submitted Quotes, SRVA, Market Ready Orders Home Page: – Date password expires – Shows if SAM needs updating and provides link to website (yearly update) * System will let you quote but you can NOT receive an Award until SAM updated

  11. Accounts Options (Profile) • Location: Home > My Account • Options Available on Page: • User & Super User - options to manage accounts • Our Quotes Searches • Non-Public Buyer Direct Solicitations

  12. Extra Slides – Update My User Profile

  13. Update My User Profile Location: Home > My Account Update My User Profile – Change your email address, Fax or phone #

  14. Update My User Profile (cont’d) To update your Vendor Account go to: My Account > User Profile Change – email address, Fax & phone # Click “update” button

  15. Extra Slides – Forgot / Change Password

  16. Change My Password (voluntary change) Location: Home > My Account > User Options Change My Password whenever you need to

  17. Change My Password (voluntary) (cont’d)

  18. Forgot Password (new or involuntary change) Location: Home > Log In (Key Logo) ANYTIME you cannot get into DIBBS (other than being locked out) you need to go into the Forgot Password process and change your password New Users then must go into the Forgot Password process to create their password

  19. Extra Slides – Manage User Accounts

  20. Manage User Accounts Location: Home > My Account Super User creates other User accounts, edits accounts or deletes user accounts in “Manage User Accounts” (02-99) New Users then must go thru the Forgot Password process to create their password

  21. Manage User Accounts (cont’d) To update a user account, click on “SELECT” for that user ID/Name. To add a new account, click on “New Account”.

  22. Manage User Accounts (cont’d) The Super User is able to update Name, Phone #, Fax # and/or email.

  23. Extra Slides – Manage Vendor Accounts Profile

  24. Manage Vendor Accounts Profile Location: Home > My Account Super User Option > Manage Vendor Profile – Quoting Defaults & Notification Options

  25. Manage Vendor Accounts Profile (cont’d) Location: Home > My Account > Accounts > Vendors (only view if authorized to quote for multiple cages but also go if want to add sub-accounts to your account {click on Cage} numbered 02 thru 99) Link to SAM data CAGE: cannot quote if “red status flag” visible, need to update your account info or DLA has tried to send you an email based on your DIBBS email account and have been unable to do so. If email correct contact DIBBS Helpdesk to verify email address and clear flag. Click on “CAGE” to do for Vendor Profile – also maintenance

  26. Manage Vendor Accounts Profile (cont’d) Super User can Check or Change the default Vendor representations as required

  27. Manage Vendor Accounts Profile (cont’d) Award and Solicitation Notifications – Primary and Secondary (Alternate) POCs – can only ONE Primary and Alternate POC, no more POCs can be added. Notifications sent ONLY to Primary, unless get notification back (undeliverable only) that the e-mails did not go through then Notifications sent to Alternate POC Specific NSNs Super User – updates these fields that direct email notification of new solicitations that match selections for FSC, NSN, and Approved Manufacturer CAGE Codes in the profile. Can enter up to 3000 values per category (FSCs, NSNs, and/or CAGEs) separated by commas. Do not enter an NSN that falls within an FSC already chosen for vendor directed solicitation notification FSCs - will get every open solicitation in all the loaded FSCs (computer overload) Approved Manufacturer / Cage Codes - Distributers use this feature a lot

  28. Manage Vendor Accounts Profile (cont’d) Review and Submit changes

  29. Manage Vendor Accounts Profile (cont’d) “Submit” brings you back to the “Manage Vender Accounts “ page

  30. Extra Slides – Manage Vendor Quotes

  31. Manage Vendor Quotes Our Quotes > Search Submitted Quotes For your CAGE Code you can: Search for, Look at, Revise or Re-Enter Quote (a Re-Entered Quote will overlay an original quote, do not kept multiple variations of quotes) Non-Public Buyer Direct Solicitations If you have any or were sent a solicitation directly to your CAGE, i.e. are on QPL / QML Lists or PRE qualified some way, look here

  32. Manage Vendor Quotes (cont’d) • Quote Search page: • For your Cage Code you can search: • Today’s Quotes • Recent’s Quotes (past 15 days) • Date • Date Range • Custom Search

  33. Extra Slides – DIBBS Quoting

  34. Welcome PageFast Trak Quoting xxxxxxxxxxxxxxxxxxxxxxxxxxx “RFQ Search” & enter in search criteria If you know the solicitation #, you can type it directly in the FAST TRAKQUOTING

  35. NOTE: The quoting portion of the system is timed. It may lock you out after about 15 minutes. It takes a little bit of time to submit a bid if you haven’t done it before, so print out the solicitation To print a solicitation, click on the solicitation number interested in

  36. Use the print icon in the upper right hand side to print a copy of the solicitation

  37. Ready to quote? Click on the letter “Q” (quote image)

  38. DIBBS Quote Input FormStep 1 Choose 1 from multiple CAGEs you are preauthorized to quote on behalf of.

  39. DIBBS Quote Input Form

  40. Bid Types - Bid Without Exception Bid Without Exception: Used to indicate quote is in exact compliance with the solicitation requirements. **This information is used to evaluate automated solicitations (T or U in ninth position).** The following conditions ARE NOT considered exceptions: Quoting a different delivery than the required delivery. Quoting origin inspection on solicitations requiring destination inspection. Quoting a superseding or previously approved part or correction to a CAGE/part number cited in the AID on an item described by manufacturers CAGE and part number. 4. Quoting a used, reconditioned, remanufactured, new/unused Govt. surplus, foreign, or hazardous end item. Bid Type dropdown One recommendation provided is to NOT change the Bid Type but continue to fill in all required information. Once you SUBMIT QUOTE system will validate the information and inform you of any errors and what to do next.

  41. Bid Types - Bid With Exception Bid With Exception: The following ARE considered exceptions to the solicitation: Taking exception to the item description Exceptions to packaging requirements Exceptions to FOB point Quoting destination inspection on a solicitation requiring origin inspection Exceptions to required quantity 6. Quoting a quantity variance outside the range specified on automated solicitations (“T” or “U” in 9th position of solicitation number). NOTE: Quoting Bid With Exception WILL preclude you from receiving an automated award. Bid Type dropdown

  42. Bid Types – Alternate Bid • Alternate Bid: • If you wish to supply other than the approved part, you will have to submit your bid as an Alternate Offer. • For automated solicitations ("T" or "U“ in 9th position of solicitation number), the following applies to your alternate offer: • Offers of alternate products will not be evaluated for the current procurement, ONLY for FUTURE procurements. • You may submit a request to the Supply Center for evaluation for future procurements of the same item. Additional information presented during “Submitting an Alternate Offer” presentation. Bid Type dropdown

  43. Bid Types – No Bid • No Bid: • Declining to submit a quote on this solicitation. • Quoting zero quantity for all line items will force a bid type of "No Bid.” • A “No Bid” will also delete a previously submitted bid. • Note: “No Biding” is the ONLY way to delete a previously submitted bid. Bid Type dropdown

  44. Vendor Quote # • Optional fill-in for a vendor reference number – if calls, buyer can provide the internal reference #

  45. Accept Packaging & RFID Are you quoting in accordance with the packaging & RFID requirements as stated in the solicitation? Select appropriate response. - If no, your bid type will change to bid with exception

  46. Discount Terms • Select dropdown to select from a list of six most common discount terms. This field will default from vendor DIBBS registration.

  47. Quote Valid For • Enter number of days your quote is valid. Validation forces a numeric response from 1-999. • This field will default from vendor DIBBS registration.

  48. FSS / BOA / BPA Defaults to N/A Select "FSS/BOA/BPA" ONLY if applicable and include Contract # and expiration date, otherwise leave N/A.

  49. FOB (Free on Board) Point Defaults to Solicitation requirement. Select Destination or Origin for FOB point. FOB Origin will require City, State and Country. If quoting other than what is required, bid type must be Bid with Exception. If vendor quotes FOB Destination, then all shipping costs must be included into the unit price of the item. If vendor quotes FOB Origin, shipping costs are NOT included in the unit price. Vendors will invoice twice --- once for the cost of supplies and second for the cost of shipping. First Destination Transportation (FDT) RFQs must be quoted FOB origin as solicited. If you quote FOB Destination on an FDT eligible solicitation, the quote will be considered a “bid with exception” and the quote will not be considered for an automated award

  50. Government Inspection Point Defaults to Solicitation requirement. Select Destination or Origin for Inspection point. Inspection at Origin will require the CAGE code where the supplies and packaging may be inspected. If solicitation requirement is Origin Inspection and vendor quotes Destination Inspection, bid type must be Bid with Exception.

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