IVNUA.org Spring 2010 – Network Training Seminar May 5 th and 6th

1. IVNUA.org Spring 2010 – Network Training Seminar May 5th and 6th Terence Sullivan Technology Director Shiloh CUSD#1

2. Phil LaceyICE 2009/2010 Workshops • Philip Lacey - Niles High School District 219 • http://sites.google.com/site/edtecharena/Home/presentations/google-tools-for-educators • Henry Thiele – Main Township HS 207 • http://sites.google.com/a/maine207.org/google-apps-presentation/ • http://henrythiele.blogspot.com/ • Terry Sullivan – Shiloh CUSD#1 • http://sites.shiloh1.org/sullivant

3. Google Apps Messaging Gmail and Google Calendar keep employees connected and save your company time and money. Collaboration Google Docs, Google Video and Google Sites complement traditional office software to make teamwork easier. Companies or departments can use these apps on their own to be more productive.

4. Computer Applications as an online service • Managed by the school! Cloud Computing Image Source

5. Google Gears • Web-Cloud Content – the content is off-site and in the cloud. • TIP – cache content to be able to work offline • Google Gears (2007 to December 2009) • HTML5 – included

6. Cloud Computing School Options Cloud Computing intro - YouTube.com Google Apps • this session OTHER Zoho http://zoho.com/index.html http://iceconference.wiki.zoho.com/ Windows Live http://home.live.com/ Windows Live at EDU http://get.liveatedu.com/ Live Campus http://livecampus.net/

7. Google Tools for Schools Standard single user google/gmail accounts Google Team Edition Overview Page Video intro Can be setup and managed by a teacher or group of students Google Apps Complete School Solution Overview page Requires IT management support and involvement

9. Education Edition Help & FAQ • https://www.google.com/support/a/bin/answer.py?hl=en&answer=139019

10. Google Apps for Education Local management of an institution domain http://school.org school registered and owned domain Basic messaging and collaboration services Google tools all registered under the school owned domain School staff has complete management rights Account creation and management Which services are active Access to take control of any account Tools to integrate with existing services Tools to migrate user accounts to Google Apps domain

11. Reference Other Google Apps video http://www.youtube.com/user/GoogleApps Admin Control Panel video http://www.youtube.com/view_play_list?p=445899A1305C271C

12. What is it? Option to Mix and Match Gmail Google Talk Google Calendar Video (upload/share video) Google Docs Document, Spreadsheet, Presentation, Drawing Document Storage, upload, export, publish Now accepts ANY Document type Google Sites (website)

13. Who - Universities North Western University Notre Dame Univ Southern California (USC) Arizona State University Colorado State St Louis University Clemson University Univ of TX – San Antonio

14. K-12 Shiloh CUSD#1 For staff as a pilot FY2009 (shiloh1.org) Added students FY2010 (shiloh1.com) Belleville HS Dist 201 – 5000 student accounts Niles Township HS – Dist 219 – for Students http://www.youtube.com/watch?v=4qJI3d0Tbc0 http://www.nths219.org/ http://register.niles-hs.k12.il.us/googleapps/faq.html Maine Township HS – Dist 207 Dozens of districts – small rural to large urban in Illinois

15. Oregon Dept of Education – April 28 • Money is often the top issue when it comes to educational reform, and the outlook for Google Apps is certainly good. The Oregon Department of Education estimates a savings of $1.5 million per year. Even the relatively humble Maine Township District 207 in Illinois, another school system that currently utilizes Google Apps, estimates their savings to be an impressive $160,000 each year. • Google Apps for educational institutions is free. The savings largely come from the replacement of legacy e-mail systems and desktop office application suites, and these figures include the associated costs of IT support and infrastructure upgrades. For Steve Nelson, Technology of Director of Oregon Virtual Schools, these savings allow the state to provide multimedia streaming services that support student-generated content, which he says was “not economically feasible” without Google. Henry Thiele, IT director for District 207 says he is “surprised by how many schools don’t even know that [Google apps] is there.” And, when they hear about the opportunity, says, Thiele, they’re curious to know “what the catch is.” Thiele simply responds, “There is no catch.”

16. Cost FREE will remain free as long as the product’s around. • promise from Google

17. How – Three Steps Register Domain Must be able to manage the DNS Apply for account with Google Will verify ability to manage DNS before allowing to proceed. Will verify the institution is a legitimate school district Manage Choose which services to “activate” Redirect URLS from google.com to yourdomain Option to create email or not (can use “other” email accounts Single Signon Option and other API tools for migration and management

18. How to sign up Google Apps personal or business http://google.com/a Schools, Colleges, Universities  want this one http://google.com/a/edu Help (e-mail) E-mail: education-solutions@google.com Great online help and FAQs Schools also have access to phone support

19. Reference Education Agreement: http://www.google.com/a/help/intl/en/admins/education_terms.html Admin Help: http://www.google.com/support/a/?hl=en Troubleshooting tips & FAQs Education - http://www.google.com/support/a/bin/answer.py?answer=67775 Google Apps End User Help Center: http://www.google.com/support/a/users Google Apps Help Groups http://goups.google.com/group/hosted Learning Center URL: http://services.google.com/apps/training Security and Privacy http://www.google.com/support/a/bin/bin/answer.py?answer=60762

20. Need to manageDNS forthe domain

21. Management Focused around collaboration “Cloud Computing” 24/7 uptime and backup managed by google Free tech support – e-mail & a phone number Privacy (policy link later) Will not delete data Option to cancel and remove all data if desired No advertising Addon services – 66% discount for education Postini – FREE for Schools until July 2010

22. Reliability – goal of 99% uptime Apps Dashboard http://www.google.com/appsstatus#hl=en More than 180 million people are estimated to use Gmail every month Better than typical school network system Google Apps v. Microsoft Office Network World – April 28, 2010

23. Premium and Education Services The free (Standard) version of Google Apps is nice by itself, but for $50 per user, per year, you can upgrade to the Premier Edition. The Premier Edition of Google Apps offers the same services as the Standard Edition with the addition of: Up to 25 gigs of Gmail storage space per account 99.9% guarantee of email uptime Ability to turn off Ads in Gmail Conference room and resource scheduling Email migration tools APIs that can be integrated with your existing infrastructure Phone support Third party applications and services Postini mail management and recovery Basic spam/virus filtering and defined word list Option Archiving option Education institutions can use the premium features for free through Google Apps for Education.

24. Site Management Dashboard

25. Personalized Start Page

26. Contacts Personal Contact Lists Each user can create and manage their own contacts Contact Lists for domain (school) to share School can create groups/lists which can then be used by all users Example staff@shiloh1.org or ElemTeachers@shiloh1.org

27. Advanced Features Bulk upload/update users Advanced authentication options Single Sign On Password strength customization Authentication option Integrating SSO-Moodle http://wiki.ties.k12.mn.us/TIES09_29 E-mail migration APIs for managing and synchronizing user accounts with legacy account systems

28. Working with Google Apps Using the tools in a school

29. Google for Educators – “info” • Educator Tools • http://www.google.com/educators/tools.html • http://www.google.com/educators/index.html<- check new tools • Sites in the Classroom • http://innovate-educate.pbworks.com/f/Crib_Sites.pdf • The Google Classroom • http://www.thegoogleclassroom.com/ • http://sites.google.com/site/googclass/Home

30. Intro ideas Classroom Activities http://www.google.com/educators/activities.html Google idea share of classroom uses

31. E-mail All Basic Features POP3/IMAP Tools to access from inside Outlook, Thunderbird, etc. Can use to Receive or Send e-mail from other accounts Mobile Support

32. E-mail Settings

36. Calendar Personal Calendar Tools to Sync with desktop calendar or mobile device Options for Private Viewing by invitation (including collaboration) Open viewing by all Embedding in other websites online

37. Google Sites Personal Website or Group Website Options for Private Viewing by invitation (including collaboration) Open viewing by all Embedding video, calendars, or any other Google app inside website Classsroom Example http://sites.google.com/a/googleclassrooms.org/mrs-richau/Home

38. Sample Google Sites Google Demo Classroom Site http://sites.google.com/a/googleclassrooms.org/mrs-richau/Home Jacob Roskovensky - Shiloh Media/Library Director http://sites.shiloh1.org/lmc/ Jessie Durdel - Arcola Schools http://sites.google.com/a/arcolaschools.com/chemistry/Home Phil Lacey, ICE 2009 Presentation http://sites.google.com/site/edtecharena/Home/presentations

39. Google Docs Compatible with standard document formats Document Presentation Spreadsheet Form Draw STORE – any type document Folders to Organize Import/Export options Publish Options Share for Collaboration

40. Adding Collaborators Collaborators email address must be added to each document

41. Publishing Publish to Web (provides a URL) Publish to Blog Removes comments and posts final draft

42. Create Folders to Organize

43. Create and Manage “Groups”

44. Collaboration Allow all in same domain to have reading privileges, or editing/collaborating privileges Allow “everyone” in public Internet to view Allow selected individuals within same domain, OR anywhere on Internet to have specific privileges with selection set by e-mail address and invitation

45. Docs - History Each students editing is a different color

46. Blog Connection Publish from Google Docs directly to personal blog on Blogger

47. Available inside e-mail service for contacts • Google Talk App for Windows • Google Voice & Video Chat client • http://mail.google.com/videochat • Google Translate Bots -- cool • Translation Bots - http://cli.gs/BuMhS2 • Demo -- http://cli.gs/Q7T8zQ Chat

48. Video • Google Video • Specify which users have permission to upload and share video

49. CIPA & COPPA - oh my • 13 yr old limitations for online services? • Childrens Online Privacy Protection Act of 1998 – COPPA • Can use any hotmail, yahoo mail account to access google apps • Prefer Gaggle type student specific service • Can use school hosted service • Did you know ? • About  Google "plus" Addressing • http://www.extremetech.com/article2/0,1697,1865178,00.asp • About MailCatch – disposable e-mail accounts?

50. COPPA, CIPA and FERPA • http://www.ftc.gov/privacy/coppafaqs.shtm#schools • 55. Does COPPA apply to website operators that contract with schools to provide online services involving the collection, use or disclosure of students’ personal information? • Many school districts contract with third-party website operators to offer online programs solely for the benefit of their students and for the school system, e.g., homework help lines or web-based testing services. COPPA does not apply to the website operator’s collection of personal information from participating children where a school has contracted with an operator to collect personal information from students for the use and benefit of the school, and for no other commercial purpose. Thus, the operator is not required to obtain consent directly from parents, and can presume that the school’s authorization for the collection of students’ personal information is based upon the school having obtained the parents’ consent. The operator should, however, provide the school with full notice of its collection, use, and disclosure practices, so that the school may inform parents of these practices in its Acceptable Use Policy. • Generic Google Docs is a violation, BUTGoogle Apps for Education is permissible because the school controls the access and manages the collection of student information