NARA, RM & RMS

1. NARA, RM & RMS Dr. Michael J. Kurtz Assistant Archivist, Office of Records Services, Washington DC National Archives & Records Administration

2. RMS Background • Component of the President’s Electronic Records Management E-Government Initiative in 2005-2006 • Represented the collaboration of: • 18 Federal agencies • nine IT vendors and two universities • 11 NARA subject matter experts representing four offices • Use state-of-the-art collaborative technology • Offsite meetings led by experienced facilitators • Purpose • To specify requirements for a software-based services that support the creation, management, transfer, and destruction of electronic records within a computing environment. March 10, 2008 - OMG Govt Info Days

3. Records Management Services Partner Agencies

4. Records Management Records Management“Putting Records First” Move to beginning of business process Records Management March 10, 2008 - OMG Govt Info Days

5. Benefits of RMS • Enable RM earlier in the lifecycle • Encourage industry to support standards for the development of RM technologies • Make available wide range of products and RM services for federal agencies • Compatible with the FEA SRM • Provide technologies capable of meeting USC 3301 and 36 CFR Chapter 12 March 10, 2008 - OMG Govt Info Days

6. So What is NARA’s Role in RM? • To lead the Federal sector in records management policies, tools and techniques • To enable senior agency management to use RM as a positive tool for risk mitigation • To enable agencies to economically create and manage records to meet public needs, protect public’s rights, and document the national experience March 10, 2008 - OMG Govt Info Days

7. What NARA’s Tactical Approach to RM? • Leveraging partnerships • Agencies • Organizations • Communities of Interest • Leveraging IT • Enterprise architecture • Standards development March 10, 2008 - OMG Govt Info Days

8. Example of Other Activities Like RMS • Leveraging Partnerships & IT • DoD 5015.2-STD (v. 3) • Funding R&D • Evaluating for civilian agency use • RM Profile • Leveraging the FEA • Providing operational guidance in applying the profile March 10, 2008 - OMG Govt Info Days

9. Affiliated Relationship Initiatives • Establish unique partnerships with agencies that disseminate scientific and technical information (STI) to preserve digital data that require long-term public access • Ensure long-lived digital STI collections are managed in the Nation’s interest • NARA can tailor a partnership with the agency that builds on existing strengths, expertise, knowledge and resources • Agency-by-agency or case-by-case agreement or MOU between NARA and Agency • NARA actively partnering with NTIS and SDSC • Developing relationships with others, e.g., DoC (Census) & DOE March 10, 2008 - OMG Govt Info Days

10. Where Does RMS Fit Into This Role? • NARA endorses the RMS requirements as one means of supporting the automation of electronic records management • We continue to support 5015.2-STD • We don’t view RMS and 5015.2 as mutually exclusive solutions • RMS requirements are consistent with USC 3301 and ISO 15489 • Software built to RMS requirements will likely not be turn-key solutions March 10, 2008 - OMG Govt Info Days

11. What’s NARA’s Position re. RMS? • NARA is interested in these types of standards • We look forward to evaluating the efficacy of the resulting technologies • We support this particular effort March 10, 2008 - OMG Govt Info Days

12. Thank You!