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Administrator Training All About OU Campus Version 10

Administrator Training All About OU Campus Version 10. Trainer: Lila Bronson Software Trainer, OmniUpdate. Agenda. Administrator Overview Site Maintenance Administrator Controls & Configuration Content Tab Functionality Access and Workflow Overview Support Site Best Practices Q&A.

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Administrator Training All About OU Campus Version 10

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  1. Administrator TrainingAll About OU Campus Version 10 Trainer: Lila Bronson Software Trainer, OmniUpdate

  2. Agenda Administrator Overview Site Maintenance Administrator Controls & Configuration Content Tab Functionality Access and Workflow Overview Support Site Best Practices Q&A

  3. What is an Admin? Level 9 and 10 Extended Reporting Level 10 Configuration and Management

  4. What is an Admin? Level 9 and 10 Roles and Responsibilities Site Configuration Setting Up Users and Groups User Customization (e.g., Custom Toolbars) Template Control Management Social Media Management Access Settings Workflow Configuration Template Control Updating Templates Configuring New Templates Site and User Management Reporting Managing Workflow Managing Content Integrity

  5. Reporting

  6. Site Maintenance Required Actions Fix Broken Pages Publish Out of Sync Pages

  7. Site Maintenance Checked Out Content

  8. Site Maintenance Workflow and Scheduled Actions Pending Approvals Scheduled Actions Publish, Expire, Reminders

  9. Site Maintenance Site Check By Page All Invalid

  10. Custom Reports

  11. Hands-On Workshop LET’S DO IT!

  12. Let’s Try It! 1. Go to your home page:http://workshop[#].outc14.com Replace [#] with the number provided 2. Click on the DirectEdit link: 3. Log in using: Username: workshop[#]Passwordon ID 4. Click “Log In”

  13. Setup and Configuration

  14. Configuration Accounts and Sites

  15. Configuration Users and Groups

  16. Configuration Toolbars and Font Size Sets

  17. Configuration Gadgets

  18. Configuration Templates

  19. Configuration Facebook and Twitter

  20. Multi-Target Publish

  21. Administrator Configuration Page A Move or Rename

  22. Administrator Configuration Move Rename Delete Dependency Tag

  23. Administrator Configuration Scan Activate

  24. Hands-On Workshop LET’S DO IT!

  25. Snippets

  26. RSS

  27. Recycle Bin

  28. Find and Replace

  29. Hands-On Workshop LET’S DO IT!

  30. WORKFLOW!

  31. Administrator Configuration Access Settings

  32. Workflow Users What users can do Where users can go Defines permissions levels Allows assignment of additionalpermissions Groups Allows access and publishing permissions to be set Workflow Who can publish and approve it User Levels Groups Workflow

  33. Inheritance and Precedence Inherit from above Directory inherits from Site or parent Directory Page inherits from Directory Settings closer to the content take precedence (override parent)

  34. Inheritance and Precedence

  35. Flexible Workflow John Mary Alumni Frank Faculty Page

  36. Flexible Workflow

  37. Assigning Permissions Mapping out intended permissions helps initial set up Use Custom Reports Create groups based on user navigation needs through folder structure Master group of all users for directory containing sub group users Sub groups for subdirectories within directory Any access to a directory permits page creation/upload Use Custom Reports Verify users are assigned to the proper groups Verify group assignment to pages/directories

  38. Assigning Permissions Group: Athletics Contains members from Athletics Administrators, Baseball, Football, and Soccer Index Athletics Football Baseball Group: Baseball Group: Football Group: Soccer Group: Athletics Administrators Soccer

  39. SUPPORT

  40. Support Site http://support.omniupdate.com/oucampus10/

  41. Support in OU Campus Link to Support Site In-Context Support

  42. Additional Support OmniUpdate Community Networkhttp://ocn.omniupdate.com Registration required Connect with peers Post questions and guidance Get the latest news from OmniUpdate

  43. Additional Support OU Campus LMShttp://lms.omniupdate.com Registration required Self-paced learning modules Invite other users Expand knowledge

  44. Site Setup – Best Practices Use Page Check/Final Check Utilize Add-Ons for in-system support Set up Auxiliary Sites for binary files Use file naming regular expressions (regex) Plan out binary file management Where should images/docs be stored Limit access to the root Use specific Template Groups Utilize Assets for global elements Limit source code access/use custom toolbars Utilize reporting for configuration and maintenance

  45. Q&A

  46. Don’t forget to complete your survey! http://outc14.com/surveys

  47. Thank You!

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