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Sarbanes-Oxley: Impact On Government Contractors National Contract Management Association December 9, 2003. Greg Bingham And Richard Haynes Of Tucker Alan Inc. Historical Perspective. 1930’s Stock Market Decline And Beginning Of The Great Depression Securities Exchange Act Of 1934
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Sarbanes-Oxley: Impact On Government Contractors National Contract Management Association December 9, 2003 Greg Bingham And Richard Haynes Of Tucker Alan Inc.
Historical Perspective • 1930’s Stock Market Decline And Beginning Of The Great Depression • Securities Exchange Act Of 1934 • Many Small Accounting Firms • Growth Of U.S. Economy, Multi-National Companies And Accounting Firms • Growth In Importance Of Wall Street
Historical Perspective (Continued) • Accounting Firms Gradually Diversify Into More Areas (E.G., Consulting, Computer Systems Installation, Tax Advice) • Natural Tension Between Company’s Desire For Positive Financial Disclosures And Auditors Desire For Properly Prepared Financial Statements • 1980s - Big Eight Accounting Firms With Diverse Practice Areas (More Revenue From Non-Audit Functions Than Audit Functions)
Historical Perspective (Continued) • 1990s – Consolidation of Accounting Firms • Late 1990s – Stock Market Run-Up • Early 2000s – Enron, Arthur Andersen, Sarbanes-Oxley, WorldCom, RiteAid, Adelphia, Waste Management, Tyco, HealthSouth, Xerox, Various Mutual Funds, And So On . . . • 2003 – Four Very Large Accounting Firms Left
Background • Enron Demise And WorldCom Collapse In Part Led To The Desire For Legislative Action • Sarbanes-Oxley Was Created To Restore Investor Confidence And Hold Corporate America More Accountable • The Act Was Signed Into Law On July 30, 2002, By President Bush
Sarbanes-Oxley Act Of 2002 • Title I: Public Company Accounting Oversight Board • Title II: Auditor Independence • Section 201 Prohibited Non-Audit Services • Section 203 Mandatory Audit Partner Rotation Every Five Years • Section 204 Auditor Reports To Audit Committee
Sarbanes-Oxley Act Of 2002 (Continued) • Title III: Corporate Responsibility • Section 302 Certification Of Disclosure In Companies’ Quarterly And Annual Reports • Section 304 Forfeiture Of Certain Bonuses And Profits • Section 306 Insider Trades During Pension Fund Blackout Periods • Section 307 Implementation Of Standards Of Professional Conduct For Attorneys
Sarbanes-Oxley Act Of 2002 (Continued) • Title IV: Enhanced Financial Disclosures • Section 401(a) Disclosure In Management's Discussion And Analysis About Off-Balance Sheet Arrangements • Section 404 Management Assessment Of Internal Controls • Section 407 Disclosure Of Audit Committee Financial Expert
Sarbanes-Oxley Act Of 2002 (Continued) • Title IV: Enhanced Financial Disclosures (Continued) • Section 403ET Mandated Electronic Filings And Website Postings For Forms 3, 4 And 5 • Section 406 Disclosures • Title V: Analyst Conflicts Of Interest • Title VI: Commission Resources And Authority
Sarbanes-Oxley Act Of 2002 (Continued) • Title VII: Studies And Reports • Title VIII: Corporate And Criminal Fraud Accountability • Section 802 Retention Of Records Relevant To Audits And Reviews • Criminal Penalties For Altering Documents Or Defrauding Shareholders
Sarbanes-Oxley Act Of 2002 (Continued) • Title IX: White-Collar Crime Penalty Enhancements • Title X: Corporate Tax Returns • Title XI: Corporate Fraud Accountability
Title I: Public Company Accounting Oversight Board (PCAOB) • Responsibilities Of The Board Include: • Registering Public Accounting Firms That Perform Audits Of Public Companies • Establishing Or Adopting Auditing, Quality Control, Ethics And Independence Standards Related To The Preparation Of Audit Reports
Title I: Public Company Accounting Oversight Board (PCAOB) (Continued) • Responsibilities Of The Board Include(Continued): • Conducting Inspections Of Registered Public Accounting Firms • Conducting Investigations And Disciplinary Proceedings Of Audit Firms And Associated Persons
Title I: Public Company Accounting Oversight Board Structure • Self-Regulatory Body • Non-Profit Corporation • Not An Agency Of The U.S. Government • Only An Act Of Congress Can Dissolve • SEC Has “Oversight And Enforcement Authority Over The Board”
Title I: Public Company Accounting Oversight Board - Key Initiatives • Registering Public Accounting Firms • Revising Generally Accepted Auditing Standards • Inspecting Public Accounting Firms
Title II: Auditor Independence Requirements • Unlawful For A Registered Public Accounting Firm To Provide “Non-Audit” Services Contemporaneously With The Audit • Bookkeeping Or Financial Statement Preparation • Financial Information Systems Design And Implementation • Appraisal Or Valuation Services • Actuarial Services
Title II: Auditor Independence Requirements (Continued) • Prohibited “Non-Audit” Services (Continued): • Internal Audit Outsourcing • Management Functions Or Human Resources • Broker Or Dealer, Investment Adviser, Or Investment Banking • Legal Services And Expert Services Unrelated To The Audit
Title II: Auditor Independence Requirements (Continued) • Non-Audit Services Not Specifically Excluded (Including Tax Services) Must Be Pre-Approved By Audit Committee And Disclosed In Issuer’s Annual Report • Blanket Approvals Not Permissible
Title II: Auditor Independence Requirements (Continued) • Mandatory “Cooling Off Period” – A“Corporate Officer” Cannot Have BeenEmployed By The Company’s Audit Firm During The One-Year Period Proceeding The Audit • Lead Partner And The Reviewing Partner Must Rotate Off The Audit Every Five Years • Other Audit Partners Must Rotate After Seven Years With A Two Year Time-Out Period
Title II: Auditor Independence Requirements (Continued) • Enhanced, Specific Communications Required With The Issuer’s Audit Committee • Must Report All Critical Accounting Policies And Practices Used • All Alternative Treatments Of Financial Information Within GAAP • Material Written Communications Between The Auditing Firm And Management
Title III: Corporate Responsibility • CEO And CFO Must Prepare A Statement To Certify The “Appropriateness Of The Financial Statements And Disclosures” To Accompany The Issuer’s Quarterly And Annual Reports • Must Certify In The Statement That They Are Responsible For Establishing And Maintaining Effective “Internal Controls” • Effective Date: August 29, 2002
Title III: Section 302 Certification • Certified By CEO And CFO (Or Equivalent) Acknowledging Review Of The 10-Q or 10-K • Report Does Not Include Any Untrue Statement Of Material Fact Or Omit A Material Fact • Financial Statements Fairly Presented In All Material Respects (Not Limited To Conformance With GAAP) • Signing Officers Are Responsible For Establishing And Maintaining “Internal Controls”
Title III: Section 302 Certification (Continued) • Signing Officers Have Evaluated The Effectiveness Of The Disclosure Controls And Procedures • Disclosures To Auditors And Audit Committee Regarding Deficiencies In Internal Control Over Financial Reporting Or Fraud • Disclosure Of Significant Changes To Internal Control Over Financial Reporting
Title IV: Management Assessment Of Internal Controls • Each Annual Report Must Contain A Report On Internal Control Over Financial Reporting From Management • The Committee On Sponsoring Organizations Framework Can Be Used, But Is Not Required (See www.coso.org For More Information) • This Assessment Must Be Attested To By The Public Accounting Firm That Prepares Or Issues The Audit Report On The Company’s Financial Statements
Title VIII: Retention Of Records Relevant To Audits And Reviews • Mandated By Sarbanes-Oxley Act, Section 802 • Requires Retention Of All “Records Relevant To Audit Or Review” Including Documentation Inconsistent With Auditor’s Final Conclusion • Documents Must Be Retained For Seven Years