CHF International Host Family Program

1. CHF InternationalHost Family Program May 2010

2. CHF CLEARS PROGRAM OVERVIEW • “Community Livelihoods and Economic Assistance through Rubble Removal and Shelter ” Program • CLEARS Program themes • Economic recovery • Secure, habitable shelter • Host family support • Community resilience • Rebuilding livelihoods

3. PROGRAM GOAL • To provide immediate shelter and livelihoods support to • earthquake affected households, by… • Providing critical income and restoring livelihoods systems • Providing earthquake affected households with transitional shelter and reduced hazard risk • Improving the sanitation and health conditions of earthquake affected populations

4. TRANSITIONAL SHELTER PROGRAM GOALS • Deliver 6,040 shelter solutions to vulnerable households. • Of the 6,040 solutions, approximately 3,000-4,000 transitional shelter units will be constructed in PauP, and the “corridor” from Leogane to Petit Goave. • Of the 6,040, approximately 1,000-2,000 will be “shelter solutions” supporting host family arrangements.

5. HOST FAMILY ASSISTANCE FRAMEWORK in HAITI… • …is based on the following key objectives: • Prolong and encourage the host family arrangement as long as possible, preferably through the end of hurricane season, at a minimum. • Provide appropriate and targeted assistance to offset costs and lost resources incurred by the host family, and prevent an increase in vulnerability • Provide support that allows the IDP family to maintain dignity and independence following the host family arrangement.

6. CHF HOST FAMILY APPROACH • Host family approach in Haiti is based on a previous CHF host family program in Georgia (2008), which focused on livelihoods support to host families only and included a direct cash transfer. • CHF’s host family approach (Georgia and Haiti) emphasizes household level choice, and a “menu” of livelihoods and shelter support options. Strong focus on livelihoods support as an incentive to maintain shared shelter arrangement. • Approach allows beneficiary families to prioritize their own needs and to meet the most critical gaps in income, resources, and assets.

7. CHF HOST FAMILY APPROACH-HAITI • CHF’s Host Family activities are concentrated in areas of displacement, namely in Cap Haitian. Activities may also extend to Gonaives and St. Marc as need evolves. • CHF is currently targeting approximately 1,200 host families in urban and peri-urban Communes of Cap Haitian, Limonade, and Limbe • CHF may also consider Host Family activities in Port au Prince as need evolves and in coordination with other agencies.

8. CHF HOST FAMILY BENEFICIARY TARGETING • CHF teams review lists of IDP households registered with the Departement de Protection Centrale (DPC),Mairies, local government structures (CASEC and ASEC), and CBOs • CHF cross-checks all lists to pull names that appear consistently as a priority and conducts a face-to-face interview and assessment of each potential beneficiary household, and complete selection worksheets for each • CHF staff verify information on each worksheet, and create a final beneficiary list.

9. CHF HOST FAMILY BENEFICIARY SELECTION CRITERIA • Displaced family consists of at least 2 members (reduced from an initial requirement of 3 individuals) • Displaced household demonstrates proof of displacement or prior residence in Port au Prince (phone number, etc). • Trustworthy community member verifies displacement status of the IDP (Priest, local leader, CBO representative) • Host family is a woman-headed household • Host family is already economically compromised

10. HOST FAMILY ASSISTANCE PACKAGE • Each selected household unit (consisting of IDP family and host family), is provided with a “menu” that offers a series of assistance options • Beneficiaries can choose between an additional shelter/latrine package, OR livelihoods packages • Each package provides approximately $850 worth of vouchers that provide selected goods and services

11. HOST FAMILY ASSISTANCE PACKAGE Beneficiaries can select as many of the below as needed within the allotted budget of $850 (34,000 gourds) • Education supplies and voucher • Household supplies voucher • Domestic/Work Tools voucher • Small business grant • Transitional shelter (SPHERE standard) • Latrine/toilet (SPHERE STANDARD SPECS)

12. SAMPLE HOST FAMILY ASSISTANCE MENU CHF CHF

13. HOST FAMILY ASSISTANCE METHODOLOGY • STEP 1: Meeting with Local Authorities to introduce CHF program and the beneficiary selection process. Sign an MOU with the Mayor of target area • STEP 2: Beneficiary Verification and Selection: Project Team Lead approves all final beneficiary forms • STEP 3: Complete Beneficiary Registration Process, finalized by a Letter of Agreement between CHF and the beneficiary household • Step 4: Beneficiary households present their selected menu items, sign agreement to abide by rules and commitments

14. HOST FAMILY ASSISTANCE METHODOLOGY • STEP 5: CHF Management Approval indicated by senior management signing all documentation • Step 6: Beneficiary information is entered into the Beneficiary Database • Step 7: Second meeting with local authorities to share copies of the final beneficiary list • Step 8: Distribution of assistance begins through voucher disbursement • Step 9: Monitoring and evaluation continues

15. VOUCHER SYSTEM • CHF has operating contracts with vendors and schools in the local area, identified through a competitive selection process • Vendors receive an approved list of beneficiaries for cross- checking, including photos and assigned voucher numbers • When the beneficiary cashes in the voucher, the vendor provides a receipt detailing items purchased, which is collected by CHF • CHF receives a weekly sales report from the vendor and reimburses the vendor based on accurate cross-checking

16. VOUCHER SYSTEM- BUSINESS GRANTS • CHF is workingwith FONKOZE for the distribution of cash grants for small business/informal business ventures • Grants are disbursed in two tranches, based on approval and recommendation from CHF mobilizers, who will monitor the use of the grants.

17. PILOT RESULTS- PETIT ANSE • CHF rolled out the Host Family component with an initial 115 households in the community of Petit Anse (Cap Haitian Commune) • A total of 115 families have been registered for assistance in Petit Anse • Majority of families selected small business grants, household supplies, and school supplies vouchers

18. PILOT RESULTS- PETIT ANSE • Initial preferences of Host Family/IDP beneficiaries include: • To-date, shelter has been the least requested item. • CHF continues to refine the package based on needs and priorities expressed by the beneficiaries.

19. LESSONS LEARNED TO-DATE • Difficult to prove IDP status and Port au Prince residence • Current statistics suggest that the average hosted family size is only 2 members, compared with a larger number during the initial assessment and emergency response phase. This means reducing the value of the package. • Shelter is not a widely applicable assistance option, as households cannot prove land ownership or use rights.