OceanDocs , AgriOcean Dspace & IODE Information Management Policy

1. OceanDocs, AgriOceanDspace & IODE Information Management Policy Marc Goovaerts Coordinator OceanDocs - Head Uhasselt Library Rome – December 16-17 2010

2. Overview • From OdinPubAfrica to OceanDocs • AgriOcean Dspace: cooperation between FAO and UNESCO-IOC • OceanDocs & IODE Information management policy

3. From OdinPubAfrica to OceanDocs

4. OdinPubAfrica A FUST project of IOC (Aug. 2004 – Aug. 2006) coordinatedby Hasselt University and supportedby the Flemishgovernment in the framework of OdinAfricahttp://web.archive.org/web/20060822002821/iodeweb1.vliz.be/odin/

5. The goals of OdinPubAfrica • Facilitate publishing of research findings by African scientists (e-journal as well as e-archive) thereby promoting African research and increasing access by African scientists to the international research forum • Make scientific publications in the field of marine science and oceanography in Africa more easily and freely accessible • Enhance the internal scientific communication • Develop an OAI-compliant repository providing access to full-text publications created by scientists affiliated to African institutes

6. A single repository for OdinAfrica • Limited internet capacity in Africa: • At the end of 2003, 64 kbps was a good connection • Choose of Dspace • Community/collection structure • Customization possibilities • Training: • Local coordinators (16 information managers) • Appointment of 2 DSpace administrators: • Implementation at institute level: = work of the information managers of OdinAfrica

7. From OdinPubAfrica to OceanDocs • Repository development has been identified as a major goal by IOC • Information management training sessions • Interest of ODIN communities: OdinCarsa – OdinCindio – OdinECET – …

9. OceanDocs as a Network • Two-level approach is unavoidable • Institutes have their own repository • The oceanographic collection will be a part of a larger institutional repository • The OceanDocs Central will be available for smaller institutes and institutes with limited internet capacity • The new version of Dspace has harvester functionality • Development of AgriOcean Dspace (see further) : • Easy-to-install version for local repositories of the IODE partners • Local collections can be harvested in OceanDocs Central (including the documents)

10. Current situation IODE related repositories: • OceanDocs (31 institutes from Africa and Latin America) – 3303 docs http://www.oceandocs.net • Repositories with the same software: • IBSS(Sevastopol – Ukraine): http://repository.ibss.org.ua/dspace/ - 1418 docs • CEEMAR (http://www.ceemar.org/) – 814 docs • Related institutional repositories: • NIO (Goa-India): http://drs.nio.org/ - On DSpace - 3725 docs • ODINPimris (http://pimrisregional.library.usp.ac.fj/) – On Greenstone – 352 docs • New partners: GEOHAB (collections in development)

11. Repositories in aquatic science • Other repositories in marine science: • Iamslic: Aquatic Commons - http://aquacomm.fcla.edu/ • Institutional repositories with oceanography collections: examples - National Oceanography Centre and School of Ocean and Earth Sciences at Soton - http://eprints.soton.ac.uk/ - IFREMER - http://www.ifremer.fr/docelec/ • Harvester: • AVANO: http://www.ifremer.fr/avano/ = Harvester of Aquatic Commons and of OceanDocs

12. AgriOceanDspace: Cooperationbetween FAO and UNESCO-IOC

13. Cooperationbetween FAO and IODE • The United Nations agencies of FAO and UNESCO-IOC have announced a joint initiative to provide a customized version of DSpace using standards and controlled vocabularies in oceanography, marine science, food, agriculture, development, fisheries, forestry, natural resources and related sciences. • The communities supported by FAO and UNESCO-IOC/IODE are synergistic and the standards on metadata and controlled vocabularies are similar for both. • Communities: AGRIS – ASFA - ODINS • Standards: Agris AP – MODS • Thesauri: AGROVOC – ASFA • Bigger user community (Distribution – support)

14. Goals • Promoting open access to scientific information on the topics of FAO and UNESCO-IOC. • Ensuring the metadata quality of repositories and the use of thesauri / authority control. • Contributing to the development of sustainable repositories by the use of tools to make scientific publications (and data) more accessible and visible • Removing access barriers by encouraging the creation of new service providers based on existing and mature metadata and semantics technology. • Integration of the FAO and UNESCO-IOC developments

15. FAO and DSpace • Dspace as a tool for Agris centres • Objectives: • Assure quality in metadata creation • Sharing information in a standardized manner • Use of common semantics and interoperable syntaxes • Use of more sophisticated and specialized metadata • Use of controlled, multilingual vocabularies • Requirements: • AGRIS AP compliancy • AGROVOC

16. FAO and Dspace 2 • AgrisDspace(ARD Prasad at ISI -Bangalore, India) • Agris AP integration: • Adapted submission module • Agris AP export -OAI-PMH • Thesaurus plug in (Kasetsart University - Bangkok, Thailand) • Web services: use local or remote version of AGROVOC thesaurus/SKOS

17. OceanDocs developments

18. Integration of FAO and OceanDocsDevelopments • Enhancement submission module: • Lay-out: • Grouping of fields (field size - different fields in a row - …) • Controlled vocabulary – with autosuggestion • Language choice on field level • Type defioned input forms - Switching between types • Support of Agris AP and MODS in the OAI-module • Integration of the Thesaurus plug-in

19. Easy-to-install-version • Distribution based on a builded version of AgriOcean DSpace • Limited costumization options: • Banner • Name – url • Community-Collection structure • Content (of course) • Without handle service (option) • Windows-based • Source code will also be available = Platform independent

20. Next Steps • AgriOceanDspace release: 1st Quarter 2011 • Installation and distribution • Upgrade of OceanDocs • Distribution in IODE and FAO community – other partners: INASP (?) • Cooperation with DURASPACE • Informing about the new AgriOceanDspace implementations • Collaborating in the Dspace Ambassadors Program

21. OceanDocs & IODE Information Management Policy

22. IODE Data and Information Management • IODE has a broad range of data and information management products: • Ocean Data Portal – Ocean Expert – OceanDocs – OceanPortal – OceanTeacher • Products on the level of the Odins : Atlases – Portals • Hosting of Aquatic Commons • See http://www.iode.org.

23. IODE & OceanDocs • Overall goal: a better integration of products • Specific for Oceandocs: • Linking of publication with its data: • In Ocean Data Portal • In the new to be developed data repository: OceanDataPub • Linking OceanDocs with Ocean Expert: • Using the Ocean Expert database as an authority control tool for authors and institutes • Linking from authors and institutes in OceanDocs records to OceanExpert records and vice versa.

24. OdinAfrica • The Ocean Data and Information Network for Africa brings together more than 40 marine related institutions from twenty-five countries in Africa (see http://www.odinafrica.org) • Integrated approach of Information Management + Cooperation with Data Management group: • Local tasks: • Cataloguing – Repository - ASFA-input - … • Odinafrica level: • Federated approach: Afrilib – OceanDocs Africa - …. • Derivated products: Marine Atlasses – Subject Bibliographies – African Ocean Portal • Relevancy of standards – exchange protocols

25. Conclusions • OceanDocs as a network: • Local repositories • Development of AgriOceanDSpace (in cooperation with FAO) • Integration in the central repository by harvesting • Linking and networking - interoperability • IODE Information and Data Management • Regional networks: e.g. OdinAfrica • Broader perspective: • AVANO • VOA3R (OceanDocs is a partner) • …