Online Employment System

1. Start the slide show by clicking on the "Slide Show" option in the above menu and choose "View Show”. or – hit the F5 Key.

2. Online Employment System Hiring Manager Presentation This presentation will take about 15 minutes. Click on your mouse to go to the next slide OR click on the green box at the bottom of each page. To go back a slide, click on the gray box.

3. Training Sections Section 1:Getting Started • Setting up an account and logging in Section 2: Creating a Posting • Creating a sample Posting Section 3: Viewing Employment Applications & Resumes • Viewing the online application and Resume / Cover Letter of all of the applicants to your positions. Section 4: Recording / Changing an Applicant’s Status • Communicating the status of your position with HR and applicants

4. Section 1: Getting Started www.ramapojobs.com/hr

5. Type your User Name & Password in boxes here Then click here

6. You will click here This is the Home page - or - Main Screen for all Hiring Managers From here you can: • Create a new Posting

7. You will click here From here you can: • View your open positions

8. You will click here From here you can: • View Requests for Recruitment submitted to HR for approval

9. You will click here From here you can: • View past positions that are now filled or cancelled

10. You will click here You can change your password at any time.

11. You will click here Always Logout when you leave the site or walk away from your desk for more than a few minutes.

12. You will click here Section 2: Creating a Posting

13. You will create a Posting from a Template or from a Previous Posting. Click the Create link to begin creating a Posting from a Template.

14. You can move from one section to another by clicking on the links in the boxes at the top of your screen.

15. Complete the information requested by clicking in the field and typing. This form is similar to the paper Posting form you previously submitted.

16. Any required information is denoted with an asterisk (*) on the left.

17. You must always click “Continue to the Next Section” or…. click “Preview Posting” to begin the final step to complete the Posting.

18. If you choose to ask applicants job-related questions, click the second box, “Posting Specific Questions” when creating a new Posting.

19. Then click Add a Question.

20. A question may already exist that relates to your topic, in which case enter a keyword in the “Search by Keyword” box. Otherwise, leave this space blank. Proceed by clicking “Search”.

21. To view a question (and possible answers) click the View/Add link at right. If one of the questions relates to your position, you may submit it by clicking ‘Add’.

22. If you’d prefer to compose your own job-related question, click the“Create a Question” at the bottom of the screen.

23. You can create a Closed-Ended question by: (1) Typing the question (2) Choosing “Closed Ended” (3) Typing possible answers

24. You gain more information about an applicant’s skills and experience by asking open ended questions. For Open-Ended questions: (1) Type the question (2) Choose ‘Open Ended’ (3) Choose type of answer (Long Text in this example)

25. If you ask closed-ended questions, you have an opportunity to disqualify and/or rank applicants based on their answers. Click on the “Points” label.

26. Select any answer that should disqualify an applicant by checking the box in this column Click on each box under ‘Score’ and type in the points associated with the answer.

27. To allow Search Committee Members to review applicants, click on the box, labeled “Guest User” then click on the “Activate Guest User”link.

28. The system will automatically assign a “User Name”. You will need to type in a password of your choosing. Write down the user name / password combination so that you can give it to the members of your search committee.

29. The Last Step On the View Summary Screen, scroll down to view the complete Posting. If satisfied, select Submit or Save w/o submit, and click Continue.

30. IMPORTANT NOTE:If you leave your computer for more than 15 minutes during any point in this process, you may LOSE all your information. So, complete this process all at once OR complete required information (fields with *), get to this step, and save it by clicking on “Save w/o submit”.

31. Click the Confirm button to confirm your action. You will be asked to confirm actions by clicking on “Confirm”.

32. Section 3: Viewing an Application How to view the online application and resume / cover letter of an applicant.

33. You will click here After logging in at www.ramapojobs.com/hr with your user name and password, click on “View Open” to view your open positions.

34. In this example, the Hiring Manager has two open positions. To look at the position of Assistant Professor of Spanish, click View under the title.

35. You can sort the data, ascending or descending, by clicking on the arrow at the top of each column:

36. To look at an application, click “View Application” under an applicant’s name

37. Sample Application The application will come up in a separate window.The applications are printable if you need a paper copy (Select FilePrint from the browser window). 999-99-9999

38. IMPORTANT NOTE:At the point of hire, print out the application and have the newly hired employee sign it. The signed application should be placed in the employee’s personnel file.

39. To see an applicant’s resume and / or other documents, click on the link in the “Documents” column.

40. Resumes and cover letters attached by the applicant will be submitted to you in PDF format. IF you do not have Adobe Acrobat Reader 5.0 installed, you must click and install this FREE version.

41. Sample Resume A resume, cover letter and/or other submitted documentation will appear in a separate window.

42. Section 4: Recording an Applicant’s Status

43. The status of each applicant is displayed under the Status column. An applicant reviewing their personal status online will see the message “Search In Progress” or something similar

44. Every applicant has an active status that shows where they are in the hiring process. During the review process you will change their status to reflect their progress by clicking “Change Status”.

45. From this page, you may change the status of applicants as you review their applications. The applicant whom you hire will have a Status of “Hired”. Those not hired will have a Status of “Not Hired” with an appropriate reason. An applicant will not see your specific reasons for ‘Not Hired’.

46. All status changes are recorded in an applicant’s “History/Notes”. The Employment Office will post other information in this section.

47. Sample Applicant Notes / History for: This screen indicates that this sample applicant completed the application process on on 10/29/02

48. Final Section: Registering your Account You must register so that Human Resources can activate your account!

49. To register, go to the website at:http://www.ramapojobs.com/hrand complete the following steps: (1) Click the ‘Create Hiring Manager Account’ link at left (2) Complete the information on the page The Employment Office will email you when your account is active. Remember, we are available at to answer questions throughout the hiring process.

50. Congratulations! You have completed the Online Employment System Training and are ready to register! To register your account, go to: http://www.ramapojobs.com/hr