Hazard Recognition and the use of SAP for VPP

1. Hazard Recognition and the use of SAP for VPP Winnie Kane, NuStar Energy, L.P., West Region Region IX VPPPA Conference, April 3, 2012 winnie.kane@nustarenergy.com

2. Agenda • Why Hazard Recognition? • The Hazard Recognition Process • Training/Stewardship • What is Hazard Recognition? • What are some conditions that should be considered? • How can you use SAP for Hazard Recognition? • Q&A

3. Why Hazard Recognition? • To create and maintain a safe and injury-free work place • Regulatory compliance • Company standards • One of the four principles of VPP

4. The Hazard Recognition Process • Location is divided into areas • The HSE/VPP manager determines what specific items will be audited during the quarter based on Safety Trends, VPP coordinator and employee input. • Asset manager assigns trained inspectors to perform hazard recognition inspections per the appropriate frequency • Inspectors do field audits and record any discrepancies (small fixes are completed if possible during the inspections)

5. The Process continued • Necessary repairs are entered as a notification into SAP using the VPP maintenance activity type variant • The notification will be turned into a work order for correction • Costs and time associated with the correction will be captured under the work order • The work order will be updated with status and history changes until completed

6. The Training • Initial Hazard Recognition Training is Required (including a written test) • Mentoring of additional inspectors (initially trained employees training others) is allowed • Hazard Recognition Refresher Training is required every 3 years *Required only in California

7. Stewardship • OSHA is going to require: • Documentation of completion of Quarterly Hazard Recognition Inspections • Documentation of timely corrections of inspection findings

8. What is Hazard Recognition? • Recognizing, reducing and controlling an unsafe act or condition.

9. GENERAL CONDITIONS (examples) • Hot Piping and Equipment • Warning and Instructional Signs • Equipment Identification • Steam Traps • Leaking Equipment • Trip/Slip Hazards • Stairs, Ladders, Platforms and Tank Roofs • Shower/Eyewash Stations • Flammable and Combustible Liquids • Sample Points

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15. How can you use SAP for Hazard Recognition? • Documentation and Tracking • Cost Analysis • Communication – Real-time Reporting • Reduce multiple reports/systems

16. SAP for Documentation and Tracking • It doesn’t exist if it’s not documented! • Created new maintenance activity types for VPP hazard recognition findings and VPP audit findings

17. SAP for Cost Analysis • Creation of work orders allows users to write requisitions immediately on the work order • Costs associated with repairs on VPP-related hazard recognition and audit items can be tracked in SAP

18. SAP for Communication/Reporting • SAP allows for a variety of reports to be generated that show basic start date and end dates, long text, history, costs, vendors used, user and system statuses • SAP information is real-time and can be monitored by multiple users for a variety of information

19. Reducing Multiple Reports/Systems • Incorporating your VPP findings into SAP will do the following: • Add VPP findings to your current repair to-do list • Eliminate the potential for discrepancies between lists that can be found and written up during the audit process • Eradicate duplicate efforts of maintaining two lists/systems • Allow immediate requisitioning of parts/labor for repairs

20. Making SAP easier to use • A web-based graphical user interface has helped encourage use of SAP

21. Making SAP easier to use • List uploads of hazard findings/gap analysis also encourage use of SAP and speed the process of follow-up

22. Questions?