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Special Vestry Meeting, St. Margaret of Scotland, Feb 2, 2014

Special Vestry Meeting, St. Margaret of Scotland, Feb 2, 2014. Welcome. Special Vestry Meeting to Consider whether to approve a merger with the parish of St John the Apostle, Port Moody.

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Special Vestry Meeting, St. Margaret of Scotland, Feb 2, 2014

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  1. Special Vestry Meeting, St. Margaret of Scotland, Feb 2, 2014

  2. Welcome • Special Vestry Meeting to Consider whether to approve a merger with the parish of St John the Apostle, Port Moody. • Please ensure that you sign in so that we can ensure you are entitled to vote. Please do not sign for a spouse. Proxy votes are not allowed. • Opening Prayer +

  3. Meeting Agenda • Proceedings of Previous Special Vestry • Recap of process to date and what we hope to achieve today • Highlights of Merger Agreement • Introduction of Motion to Merge and discussion • Distribution of ballots, vote, collection and count of ballots, announce results

  4. Proceedings of Special Vestry Meeting of October 20, 2013 • Process leading up to meeting • Explanation of Voting Procedure • Discussion of implications of merger for St John the Apostle • Vote on decision to enter into formal discussions with St John the Apostle Re merger • Motion to explore merger passed

  5. Merger Agreement 1 • Who – two parishes and Diocese • Treatment of assets of St John and Diocese • Approval process • Merger Date • Closure of St Margaret and distribution of assets • New Development Fund

  6. Merger Agreement 2 • Transitional Provisions • Parish Assessment • Schedule C Distribution of Assets • Schedule D Draft Resolution for Parish • Scehdule E Draft resolution for Diocesan Council • Transition Regulation • Inventory of assets subject to transfer

  7. Resolution to Merge (Schedule D) We, the Vestry of St Margaret of Scotland hereby: • Approve the terms and conditions of the Merger Agreement • Approve of the merger on the terms and conditions set forth in the Merger Agreement • Approve of the closure of St. Margaret’s Parish as part of and conditional upon the merger taking effect, such closure to be effective at the time of or any time after the merger takes effect • Agree that the Merger Agreement may be modified without further approval of this Vestry if the modification is recommended or approved by a legal officer of the Diocese and is approved by the Diocese, Bishop (or Diocesan Administrator) and the Wardens of both Merging Parishes

  8. Motion to Merge 2 • Motion to be moved and seconded • Discussion on motion • Who is eligible to vote • Distribution of ballots • Voting and collection of ballots • Vote counting and report to vestry

  9. Next Steps: • Remaining approvals to be sought • Proposed official date of merger • Transfer of physical assets “Moving Day” • Motion to adjourn • Closing Prayer “Doxology” • Signing of documents by the merging parishes

  10. The NEW Community of St. John the Apostle

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