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Denver Office of Public Housing – Program Update

Denver Office of Public Housing – Program Update. Utah NAHRO March 18, 2010. Refinement of Income Rule PHA Plans Financial Statements PIC/EIV 2010/2010 HUD Budgets Sustainable Communities Federal Agency Partnerships. Operating Fund Capital Fund PHAS Community Service 2010 HCV Funding

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Denver Office of Public Housing – Program Update

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  1. Denver Office of Public Housing – Program Update Utah NAHRO March 18, 2010

  2. Refinement of Income Rule PHA Plans Financial Statements PIC/EIV 2010/2010 HUD Budgets Sustainable Communities Federal Agency Partnerships Operating Fund Capital Fund PHAS Community Service 2010 HCV Funding SEMAP Project-Based Vouchers VASH VMS Logic Models Topics to be Covered

  3. 2010 Operating Fund • Calendar Year Funding • Funding at AMP Level (Asset Management) • Subsidy January – May 2010 has been provided via interim obligation letters • Estimated 2010 Total Eligibility: $4.75 Billion • Accounts for 18.86% growth in Rental Income from 2004 • Estimated 2010 Proration = 100% • More Information: http://www.hud.gov/offices/pih/programs/ph/am/of/opfnd2010.cfm

  4. 2010 Operating Fund Dates • 3/31/10: PHA submissions due via SAGIS • 5/14/10: Operating fund appeals due • See PIH Notice 2010-2 • 7/16/10: Operating fund revisions due • 7/31/10: Funding provided through this date based on estimated eligibility http://www.hud.gov/offices/pih/programs/ph/am/of/2010expln-initial-oblig.pdf

  5. Capital Fund Due Dates • 6.12.10: 2008 Obligation Deadline Date • 9.13.11: 2007 Expenditure Deadline Date • 9.14.11: 2009 Obligation deadline date • 6.12.12: 2008 Expenditure Deadline Date • 9.14.13: 2009 Expenditure Deadline Date No 2010 processing dates yet.

  6. Recovery Act Funds Thanks for your hard work on meeting obligation deadline! • 3/17/11: 60% of funds expended • 3/17/12: 100% of funds expended • Don’t forget reporting requirements. Please share your success stories with us.

  7. What’s Happening with PHAS ? • PHAS-Asset Management Transition Year 2 • Notice published in Federal Register on January 12, 2010* • Info on PHAS scoring for PHAs with FY ending 6/30/09, 9/30/09, 12/31/09 and 3/31/10. • PHAs under 250 units scored every other FY unless PHA chooses every year, or is designated as Troubled *Federal Register notice can be found at http://www.gpoaccess.gov/fr/, Federal Register Volume 75, number 7, page 1632

  8. PHAS - Transition Year 2 • FASS • Unaudited financials due NLT 2 mo. after FYE and audited NLT 9 mo. after FYE • PASS • Physical inspections will be conducted during Transition Year 2 in accordance with existing protocols. • RASS • Most recent RASS score will be carried over (PHA may appeal) • MASS • ONLY PHAs being assessed in TY2 are required to submit MASS. • Due March 13, 2010 for 6/30/09, 9/30/09 & 12/31/09 PHAs • Due May 30, 2010 for 3/31/10 PHAs

  9. Small PHA PHAS Score Schedule For Transition Year 2 (TY2) and 2010 (For small PHAs that are not troubled) For instance, a 6/30 PHA that received a PHAS score in 2006 was not scored in 2007, no score was issued in 2008 (TY1,) so the PHA would be scored in 2009. If a 6/30 PHA was scored in 2007, no score was issued in 2008 (TY1), and it would not be scored in 2009.

  10. Community Service • New Notice PIH 2009-48 • Defines Exempt Residents • 8 hours per month minimum (cannot skip) • Exemption is reviewed annually • Noncompliant Residents • Enforcement • Resident Responsibilities • PHA Responsibilities • Monitoring

  11. 2010 HCV Funding HAP Renewals • Funding = $16.189 Billion (after $150M set-aside) • Re-benchmarking: VMS validated cost data for 10/1/08 – 9/30/09 • Does not include 5-Year Mainstream, DHAP to HCV, and VASH • NO NRA Offset • Pro-rated Eligibility = 99.5% • PIH Notice 2010-05 and Webcast

  12. HAP Funding Process Key Points • HAP $ cannot be used for over-leasing • HAP $ can only be used for HAP expenses • HAP & NRA funds may not be used for other purposes, including • Administrative costs • Public housing or other housing expenses • No additional funding for 2010 shortfalls

  13. $150 Million Set-aside Eligible Uses • Unforeseen Circumstances • Portability • Additional Leasing • HUD VASH • Project-Based Vouchers • Applications due 3/9/10

  14. 2010 HCV Funding, Cont. Administrative Fees • $1.525 Billion available for on-going fees • Additional $50 Million set-aside • Based on 2010 rates • http://www.hud.gov/offices/pih/programs/hcv/adminfees2010.cfm • Fee for PHA owned units will be same as all other units • Based on first of month leasing

  15. 2010 HCV Program Priorities • Data Integrity • Quality Assurance Division reviews • VMS, FASS, HUDCAPS • VASH Lease-up • Homeless Study

  16. Voucher Management System • 4 new fields to be added to VMS to allow a more complete picture of PHA’s financial position • New fields currently appear on HUD-52681B report form, but they are not to be used until PHAs are notified • HUD will issue a notice explaining the fields and their reporting • HUD will provide broadcast training on these fields

  17. PHA-Owned Units • Rent Reasonableness & HQS Inspections for PHA-Owned Units • Any ownership interest • 24 CFR §983.103(f) – HQS • Performed by HUD-approved independent entity • Independent entity furnishes completed inspection reports to HUD field office • 24 CFR §983.303(f) – Rent Reasonableness • Performed by HUD-approved independent entity • Independent entity furnishes completed rent reasonableness determination to HUD field office

  18. Other 2010 HCV Considerations • $60 Million for FSS Coordinators • Funding pursuant to NOFA • $75 Million for new VASH vouchers • PHAs invited based on VA determination of needs • $15 Million for FUP vouchers • 2008, 2009 & 2010 VASH and FUP vouchers must remain available for intended populations upon turnover

  19. eLogic Model Reporting Required for ROSS and PH/HCV FSS Grants • Logic Models, with updated “post” data & HUD-269-As, are required each reporting period • FY 2006 and FY 2007 Grants - Semi-annual Reporting • Semi-annual Report covering 1/1 to 6/30 is due in FO July 31st • Semi-annual Report covering 7/1 to 12/31 is due in FO January 31st • This continues each year of the grant • FY 2008 Grants - Annual Reporting • Annual Report covering 1/1 (or grant start date) to 12/31 is due in FO January 31st • Reports should include responses to Management Questions • Grantees should submit a Final Report within 90 days of grant ending • Final Reports should include responses to Management Questions

  20. Logic Model Completion and Collection Process • Phase I – Grant Application • Logic Model completed by applicant • Phase II – Grant Negotiation • Logic Model revised • Logic Model sent to HQs • Logic Model is “locked” and ”unlocked” • “Unlocked” Logic Model sent to grantee • Phase III – Grant Period of Performance • Grantee records program performance data • Grantee emails Logic Model to FO • FO reviews Logic Model and submits to HQs • ODGMO produces program performance reports

  21. SEMAP – Submission Requirements PHAs are required to submit SEMAP certifications electronically in PIC. These are due no later than 60 days after the PHA’s fiscal year end. Small, non-troubled PHAs (less than 250 HCV units) have the option to submit a SEMAP certification every other year.

  22. Refinement of Income & Rent Rule The Key to Reducing Income & Rent Errors within HUD Rental Assistance Programs

  23. Mandatory Use OF EIV(24 CFR 5.233) • PHAs are required to use all features of EIV: • During all mandatory interim & reexams • To verify tenant employment & income • To reduce administrative & subsidy payment errors • To minimize the need for traditional 3rd party verification

  24. Electronic Submission of Required Family Data (24 CFR 908.101) Required submission of HUD 50058 • form and supporting documentation to be retained during the term of the lease, & for at least 3 years thereafter • also for 3 years after family leaves the program (EOP) • electronic retention of the 50058 & supporting documentation is permissible

  25. Disclosure & Verification of SSNs (24 CFR 5.216) Streamlined Verifications for PHAs • All applicants & participants are required to disclose their SSNs • no need to re-verify previously disclosed SSNs • may rely on SSN documentation provided by another government agency – Federal or State

  26. Penalties for Failure to Disclose or Submit Documentation SN24 CFR 5.218 • Applicants Denial of assistance • No admission into program • After 90-day period (or 2nd 90-day extension period), the PHA may remove family from the waiting list • Participants • Termination of assistance • Termination of tenancy • Termination of assistance and tenancy If non-compliance is due to unforeseen circumstances beyond the control of the family, no adverse action shall be taken, upon receipt of acceptable documentation of circumstances

  27. Implementation of New Rule • Modify PHA policies & operating procedures • Subscribe to PIH.RHIIP.TA@hud.gov • Notify & train EIV user staff • January 28, 2010 training session is mandatory • Webcast & training materials on-line • Certification available • Notify applicants & participants • Adopt participant EIV handout

  28. New Certification for PHA Plans • A “qualified” PHA (as defined by HERA) is no longer required to submit an PHA Annual Plan as of October 1, 2008. • A qualified PHA is still required to make the civil rights certification on an annual basis. The HUD Form 50077 satisfies that certification requirement. • Qualified PHAs must also comply with the resident participation and public hearings requirements .

  29. PHA Plans Violence Against Woman Act (VAWA) Requirement • Five-Year and Annual PHA Plans must contain information regarding a PHA’s goals, objectives, policies, or programs that will enable the PHA to serve the needs of child and adult victims of domestic violence, dating violence, sexual assault, or stalking.

  30. PHA Plans VAWA Requirement (Continued) Specific requirements include a description of any activities, services, or programs: • to assist child or adult victims of domestic violence, dating violence, sexual assault, or stalking • to help victims obtain or maintain housing • to prevent domestic violence, dating violence, sexual assault, and stalking • to enhance victim safety in assisted families.

  31. Financial Statements • Financial data submissions due to REAC: • Unaudited within 2 months after FY end • Audited within 2 months after FY end • Hard Copy required to be mailed to Field Office • Include all letters that address ‘comments’ or ‘conditions’ noted by the Auditor • Field Office follows up with PHA on all audit findings • Areas of concern • Entity-wide reporting of ALL programs/Business activities • Negative HAP / Admin Equity Accounts • Accuracy of VMS reporting compared to FASS • HUD will be conducting a reconciliation of VMS/FASS data

  32. PIC • IMS PIC User Recertification Process - Semi-annual recertification of all users - HUD staff recertifies PHA administrators - PHA Administrators recertify PHA staff • All IMS/PIC Users need to update e-mail address - Every User has access to own user profile in PIC and can update their own information

  33. PIC System updates April 10, 2010 • All the screens modified for the release 7.0.0.0 requirements will be made 508 compliant • Allow the Form 50058 to be uploaded and processed without any data in field 5h. • Update the existing functionality to correctly accept the form 50058 submissions in the XML format • The Building and Unit component of IMS is very complicated and will be redesigned

  34. EIV PIH program users must have a WASS ID that: • (1) has been assigned the EIV action in WASS by a WASS Administrator, • (2) had that WASS ID authorized in PIC User Administration, and • (3) been assigned a role in EIV by an EIV User Administrator.* Note: PIC access must be active to access EIV

  35. EIV • Effective January 31, 2010, all PHAs are required to use the EIV system.  • Learn more about the required use of EIV via webcast. • The training is now available in the webcast archives.  You may view it at:   http://portal.hud.gov/portal/page/portal/HUD/webcasts/archives/iv.  

  36. EIV • PIH EIV system users are required to complete the January 28, 2010, training by April 29, 2010. • The most recent Office of Public and Indian Housing (PIH) EIV training session was held on January 28, 2010.  For training materials and Certificate of Completion, visit:  http://www.hud.gov/offices/pih/programs/ph/rhiip/training.cfm#20100128.

  37. EIV If you are a PIH EIV System user, or will view printed or electronic data: • User agreement & Rules of Behavior form needs to be completed & signed by User and Executive Director or designee • Access forms can be scanned and e-mailed or faxed to your HUD Field office EIV Coordinator (Diane Kiles or Jaime Schuler)

  38. EIV • New PIH EIV Access Authorization Form • Required to complete for initial access or changes to existing access • Form & Instructions available on HUD web at: http://www.hud.gov/offices/pih/programs/ph/rhiip/uivsystem.cfm • New “Program Administrator” role for entering, updating and deleting debt/termination information

  39. EIV Subscribe to the PIH RHIIP mailing list to receive the latest updates on EIV, program guidance and tips. • To subscribe, go to: http://www.hud.gov/subscribe/mailinglist.cfm • Double-click on the PIH-RHIIP link and follow the instructions. Subscribe to the MF Housing RHIIP mailing list for information on the use of EIV for MF Housing Program users and RHIIP related information. • To subscribe, go to: http://www.hud.gov/subscribe/mailinglist.cfm • Double-click on Multifamily Housing RHIIP TIPS and follow instructions

  40. EIV • PIH staff cannot assist users of the Multifamily Housing (MFH) EIV system.  Multifamily Housing program administrators (including owners and management agents) may obtain EIV assistance at: • MF_EIV@hud.gov; or • HUD's Multifamily Help Desk at (800) 767-7588; or • go to: http://www.hud.gov/offices/hsg/mfh/rhiip/eiv/eivhome.cfm; or • Call the Office of Housing at:  (202) 708-3000

  41. 2010 Budget HUD’s 2010 Budget - $46.9 Billion • Recovery Act funding helped stabilize HUD programs Public Housing received substantial ARRA funding. • HUD maximized effectiveness of the HCV program with an increase in assistance to over 76,000 more families • Two new funds: Choice Neighborhoods Initiative Fund and Energy Innovation Fund • Agency-wide Transformation Initiative to reform policies, systems and partnership/collaboration • Simplification & consolidation of 27 programs

  42. Proposed 2011 HUD BudgetInvest in people and places • Budget - $48.5 Billion ($41.6 Billion after receipts) - Programs streamlined, efficient, and accountable • Tenant based rental assistance request is $19.6 Billion • Transformation of Rental Assistance Initiative • $350 million to preserve approximately 300,000 public & assisted housing units • Streamline 13 different programs administered by three different HUD divisions • Provide more housing choices for families

  43. Sustainable Housing & Communities HUD’s focus is on developing: • Sustainable Housing To drive energy-efficient & climate-resilient housing • Sustainable Communities To link federal housing, transportation & environmental investments at the local level

  44. HUD’s Office of Sustainable Housing & Communities • Announced February 4, 2010 by Sec. Donovan • Will be the center-point of all HUD sustainability efforts to: • Reduce barriers, • Build coalitions, • Create opportunities, & • Sharing solutions - at a local level

  45. HUD, DOT, EPA Partnerships for Sustainable Communities Livability principles - the foundation for interagency coordination • Provide more transportation choices • Promote equitable, affordable housing • Enhance economic competitiveness • Support existing communities • Coordinate policies & leverage investments • Value communities & neighborhoods

  46. Office of Sustainable Housing & Communities 2010 budget is $200 million • $100 Million for Regional Planning Grants • $40 Million for Challenge Grants for local governments • $50 Million Energy Innovation Fund • $10 Million develop an ‘Affordability Index’ tool

  47. Advanced Notice and Request for Comment Planning Grant • Published in the Federal Register on February 10, 2010 • Comments due to HUD by COB March 12, 2010 • $100 Million to be allocated for planning grants • Funding will be available to wide variety of organizations & partnerships • 1st time federal money has been provided to support planning grants whose grantees will be selected jointly by HUD, DOT & EPA

  48. Availability of Funding & Timelines • February 16 – March 2, 2010 • Regional Listening Sessions • Posted on http://www.hud.gov/sustainability • Week of March 1, 2010 • Webcast Briefings • March 12, 2010 • Comments Draft due to HUD by C.O.B. • Week of April 12, 2010 • NOFA published • Approx. June 5, 2010 • Applications due to HUD • Approx. August 2, 2010 • Announcement of Awardees

  49. HUD-DOE Weatherization Partnership • 5/6/09 MOU • 1/25/10 DOE Final Rule – “HUD Qualified Assisted Housing” • Public Housing • Project-Based Section 8, Section 202, Section 811 • LIHTC • Effective 2/24/10

  50. Denver Office of Public Housing • New Staff • Crystal Bergemann, Presidential Management Fellow (PMF), joined OPH in July • Eva Tafoya, PMF, joined OPH in August • Jaime Schuler, PMF, joined OPH in August • James Ashford, Federal Career Intern, joined OPH in November. • Web page • http://www.hud.gov/local/shared/working/r8/ph/index.cfm?state=co • News-to-Use • http://www.hud.gov/local/shared/working/r8/ph/whatsnew.cfm?state=co

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