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Movement Data

This agenda from September 18, 2014 introduces "Movement" Data and its deployment process for HR advisors and service representatives. It covers the origin, goals, deployment process, demo, and next steps for utilizing this data in workforce planning and financial analysis. The presentation showcases how "Movement" Data can support executives in overseeing staff growth, aid HR advisors in managing workforce shifts, and assist financial officers in payroll analysis. The report includes details on staff movement, salary mass impact, internal and external movements, and data comparison at different time points. Steps towards accessing and utilizing the data, security requirements, exporting to Excel, and future training sessions are also outlined for easy implementation.

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Movement Data

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  1. Movement Data Presentation to the HR Advisors and Direct Service Representatives September 18, 2014

  2. Agenda • Introduction • Context: How’d we get here? • Our Deployment Process • Introducing “Movement” Data • Demo and Use Case Scenario • Next Steps

  3. Context/Background: How’d we get here? • Origins - Workforce Planning • Converging Needs: • Executive Needs • Workforce Planning • Finance Budget Integration • Goals: • Support Executives in their bid to oversee staff growth and trends and to control hiring • Help HR Advisors, Direct Services staff and others in the management, planning and understanding shifts in their workforce • Aid financial officers in payroll variance analysis • A common data set for HR Advisors and Financial Officers to discuss, compare and identify trends

  4. OUR DEPLOYMENT PROCESS Roll-Out Define Need Build Specs Finalize Specifications Engage With ISR Focus Group 2 Incorporate Feedback Build Test Environment Focus Group 1

  5. Introducing “Movement” Data • One data set (staff counts and salary mass) - 3 audiences • Listing of administrative staff • M, C, T, LA, Trades and services • Regular and Contracts • Compares data at two different points in time • easy to see what’s changed and impact on salary mass • Identifies internal and external movement: • Internal: McGill staff moving inside McGill e.g. developmental assignment, promotion, lateral move • External: Staff entering or exiting McGill e.g. new hires • Describes the movement: Hire, Termination, Dept. Change, Job Change, Status Change… • Lists salary, fund type and org. hierarchies, etc… etc…

  6. Demo • Getting to the report • Security Required • Demo – Staff Movement Report • Exporting the data into Excel

  7. Getting to the Report

  8. YYYYMMDD

  9. Banner Username

  10. Export Data to Excel Change to YES

  11. Export Data to Excel 1 2. Excel – “Data Only” 3

  12. Next Steps • You will be notified when the report is live • Try it out! • Drop-in sessions planned so you can learn to work more effectively with the data (early-mid October) • Feel free to call us should you have any questions! • lorenzo.luciano@mcgill.caext: 4643 • suzana.rodriguez@mcgill.caext: 4617 • paolo.errore@mcgill.caext: 6659 • joan.soares@mcgill.caext: 4614

  13. Questions? ?

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