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Overview of OTP Records

Overview of OTP Records. Independent Panel of Experts Briefing Notes Friday 5 October 2007 Ayodeji Fadugba Chief, Information and Evidence Support Section Office of the Prosecutor e-mail fadugba1@un.org. CURRENT REPOSITORIES OF INFOMATION:.

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Overview of OTP Records

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  1. Overview of OTP Records Independent Panel of Experts Briefing Notes Friday 5 October 2007 Ayodeji Fadugba Chief, Information and Evidence Support Section Office of the Prosecutor e-mail fadugba1@un.org

  2. CURRENT REPOSITORIES OF INFOMATION: • Zy records – Ordered, tagged and indexed for the most part (Invitation to visit) • Vault Records • Case Records • Investigations Files • Management Files • Electronic Databases

  3. Zy: Content Management Software • Defense Documents • Internal Rule 70 Material - • Externally Contributed Rule 70 and other “special collection material” - Immigration files other material • Witness Statements – • a) Used in court and covered by protective orders and • b) those not used but covered by our engagement to such witnesses • General And Open Source Documents • Rwandan Judicial Records • Seizures –

  4. OTP Vault – Original copies of Zy 1 million image pages of: • Original statements from the field • Stored and preserved in numerical order in acid free files and boxes (each page uniquely identified with ERNs) • “Originals” received from different sources • Tangible material • Seized material • Audio Video collection • in original format : depreciating

  5. Vault snapshot

  6. Electronic Databases • Zy • Gelod • Textmap • Casemap • Amin • WMU database • Sexual Assault database • Case specific databases • The Intranet

  7. Other Hard Copy Records • Investigations administrative files – In Kigali • Tracking files - confidential • Financial records – Confidential • Informant records – Confidential • Attorney Work Product – Currently held in office & containers raw • Management Files – Different locations from Prosecutor Goldstone – Jallow (DP and COPs)

  8. Current Levels of Protection • Covered by legal instruments • Covered by “moral” obligation of the Prosecutor • Attorney work Product - • Investigations work product • Foreign cooperation Material • Simply tagged confidential

  9. Issues For Consideration OTP SPECIFIC ISSUES • Balancing Confidentiality and Accountability • Continued management of records under existing statutory or “moral” obligations • Defining “need to know” • Rule 115 fillings during the lifetime of our current convicts • 11bis Transfers and continued investigative support

  10. Issues for Consideration • Developing from scratch a classification scheme in coordination with OTP ICTY before digitization work could begin • Support to Law enforcement agencies who may want to proceed on our genocide cases or use our material in immigration decisions • Preserving for their historical and academic significance • Technical Considerations in choice of archiving database – Zy as an investigation specific database vs. Trim an archival database

  11. Issues for Consideration Changing The Traditional Mindset On Archiving: • Determine The Destination Of The Records • Dealing with common records in OTP files and sealed judicial files • Migration Issues • Funding Consideration for ICTR Archiving setup • Funding ARMS to support ICTR OTP & ICTY OTP: • Uniform Classification scheme • Common framework on tribunal specific issues: disaster recovery, retention and destruction protocol etc • Cost of Migration • Cost of maintenance over time due to changing technology – Technical Upgrades

  12. Conclusion HELP!!!

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