Caring Communities Grant Program 2014 Continuation Application Request for Proposal (RFP)

1. Caring Communities • Grant Program • 2014 Continuation Application • Request for Proposal (RFP)

2. Governor’s Office for Children and Families Caring Communities Grant Program Continuation Application Request for Proposal Webinar Training Welcome! We will begin at 11:00 a.m. • Please enable your speakers for audio. • Please mute your telephone to minimize background noise • We suggest you close other windows during the webinar. • To ask a question during the session, use the chat tool to send a message to the moderator/facilitator. Thanks! • While You Are Waiting…

3. Staff Introduction(s) • Governor’s Office for Children and Families (GOCF) • Housekeeping • Webinar PowerPoint: • Let’s Get Started

4. Applications Due August 16, 2013 • Grant Period Begin January 1, 2014 –December 31, 2014 • Important Dates

5. This RFP continues the unique opportunity for Georgia’s communities to integrate and coordinate their existing programs to improve child and family well-being. GOCF Caring Communities Program supports and/or enhances existing direct service activities that focus on GOCF’s result areas. • Purpose of the Request for Proposal (RFP)

6. Grant Award Period: The grant award period is January 1, 2014 through December 31, 2014 • Year 3 Grant Award Requirements: The third year of grant award funding is contingent upon organizational capacity, performance history, contractual compliance, availability of funds and the grantee’s ability to leverage grant award funds. • Modification of funds • GMS • Grant Award Agreement

7. Submit original application and copies • Application Face sheet signed in blue ink. • Electronic Submission: CD or Thumb Drive • Application Order Page 15 • Proposal Submission Instructions

8. Applications must be postmarked by U.S Postal Service or common carrier on or before August 16, 2013 and must include the original signature of the executive officer of the fiscal agent on the application sheet. Governor’s Office for Children and Families Attn: Caring Communities Grant Program 7 Martin Luther King Jr. Drive Suite 351 Atlanta, GA 30334 • Submission Date

9. Application postmarked after the August 16, 2013 • Application is not a public government entity or 501 ( c ) non profit organization; • Implementation plan is not based upon one result area; • Implementation plan is unrelated to the areas of child maltreatment prevention and intervention, delinquency prevention, and youth development; • Implementation plan is not targeted to one population; • Submission fails to be postmarked by U.S Postal Service or commercial carrier by deadline date; • Submission fails to include the original signature of the executive officer of the fiscal agent (applicant) on the application face sheet; • Submission fails to include the application narrative, application budget, and application attachments; or • Application lacks original signatures, where appropriate. • Disqualification Factors

10. All applicant agencies receiving GOCF funds should have an annual agency budget that derives at least 25% of its income from other federal, state, local or private funds, exclusive of GOCF awards. • There will be a budget summary workbook and budget narrative that will need to be completed. • FY14 RFP-Financials

11. GOCF Budget Format Seven (7) Categories • Personal Services • Any staff working with the program • Regular Operating • Supplies, media, travel, etc. • Equipment • Purchasing new equipment (not including IT) • Information Technology Expenditures • Purchasing new item IT equipment

12. GOCF Budget Format Seven (7) Categories • Real Estate and Utilities • Rent, mortgage, utilities and other costs associated with facility • Contractual Services • Cash or in-kind services from partners • Voice/Data Communications • Telephone, internet, cell phones, etc.

13. The Total Budget is the fiscal agent budget and cost for each direct service partner. • At the top of the worksheet type in the name of the applicant agency, result area, and the population of focus. In the middle of the worksheet, under direct service partners, type in the name of the direct service partner and corresponding activity. • The total budget page should reflect the requested grant amount and 20% match. • Total Budget

14. The fiscal agent grant request may not exceed 10% of the total grant request. • For example, if your agency is requesting $60,000, your fiscal agent may only account for $6,000 of the total grant request. • This rule does not include match funding, only grant funds requested from GOCF • Fiscal Agent Budget

15. The budget request for the following activities may not exceed 10% of individual sub-budget grant funds. • For example, if one of the direct service partner’s budget includes $10,000 in total grant request, only $1,000 of the total may be allocated to indirect costs. • Direct Service Budget

16. Personal Services

17. Total Wages Earned Monthly • This should reflect a person’s annual salary divided by 12 months. • If the employee is hourly, multiply his or her hourly rate by the number of hours they are anticipated to work in a year and divide that number by 12 months. • $8 *2080 hours (52 weeks*40/hr per week) 12 • Personal Services

18. Taxes and Benefits • This should be the amount of taxes and benefits the employer pays on behalf of the employee. • If your agency uses a fringe rate, multiply this by the employee’s annual salary and divide by 12. • DO NOT include the amount of taxes that are removed from an employee’s paycheck, these are already accounted for in his or her salary. • Personal Services

19. % FTE • This is the amount of time an employee spends working on the GOCF project. • Example: Sally works 30 hours per week for the school system. If on average she spend 15 hours per week on the GOCF program, her FTE should be (.5). If on average she spends 30 hours per week on the GOCF program, her FTE should be (1). • Personal Services

20. Number of Months • This should reflect the number of months an employee will work on a project. • If he or she only works 10 months out of the year on the GOCF project, then this is the number of months that should be applied to the grant. • Personal Services

21. The Total Request should be calculated by using the following formula: ((Monthly Wage + Taxes & Benefits)*FTE)*Months • The Total Request should be split between Grant Request and Match Request after the FTE is calculated for the Total Request. • Personal Services

22. Direct and Indirect Service Costs: *Indirect costs cannot exceed 10% of your total GOCF budget • Common Direct Service Costs: • Therapist • Counselor • Social Worker • Program supplies • Employee travel for direct service • FY14 RFP-Financials

23. Direct and Indirect Service Costs: • Common Indirect Service Costs (10% of the total GOCF budget): • Grants Manager • Finance Director/Accountant/Bookkeeper • Trainer • Bookkeeping costs • Financial and/or programmatic audit costs • Rent and/or mortgage on administrative offices • Utilities on administrative offices • Office supplies for staff • Pens, paper, etc. • FY14 RFP-Financials

24. Direct and Indirect Service Costs: • Common Indirect Service Costs (Con’t): • Insurance • Employee travel to grantee trainings • Printing • Meeting Expenses • Copier • Postage • Vehicle Maintenance • Background Investigations • FY14 RFP-Financials

25. Costs that will need clarification to be considered direct: • Trainings • Conferences • Travel • Outside of direct service travel • Equipment • Administrative Staff and Supervisors • Who also provides direct service • Supervision of any staff is not direct service, only hands-on work with community • Volunteers • Copier • Use of the copier for direct service • Cell phones for direct service employees requiring travel • Meeting expenses for outreach and awareness activities • FY14 RFP-Financials

26. Narrative • All costs will need to be accompanied by a written description within the narrative • Example: • Executive Director: (50% Direct) • Supervising staff – 20% (I) • Prevention awareness – 20% (D) • Case management with clients – 20% (D) • Intake – 10% (D) • Administrative tasks, including reporting – 30% (I) • Match funding for salary is funded by private donations • Supplies • $3,000: Paper, pens, pencils, stationery, etc. • Direct (60%) – Client handbooks, client job resumes, prevention documents • Indirect (40%) – Office supplies and administrative documents • Trainings • GOCF Trainings (4 meetings) - $1,226 • Personal mileage: 300 miles per roundtrip *$0.565 = $195 *4 = $780 • Hotel: $95/night *4 nights = $380 • Per diem: 4 days at $ 16.50/day = $66 • FY14 RFP-Financials

27. Thank You Juvenile Justice Samantha Bearden Juvenile Justice Grants Specialist Samantha.Bearden@children.ga.gov Prevention and Family Support Matt Pitts Prevention and Family Support Grants Specialist Matthew.Pitts@children.ga.gov Youth Development Abby Fuhlendorf Youth Development Grants Specialist Abby.Fuhlendorf@children.ga.gov Finance John McGahee Finance Officer John.McGahee@children.ga.gov