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This training introduces new items, definitions, and materials for the Program Participation System (PPS) Mental Health Form. It explains the purpose of data collection, how it can be used for funding justification and resource allocation, and its importance in program evaluation. The training is split into four blocks, with PPS Mental Health being one of them. It also provides instructions on completing the PPS form and accessing other related forms.
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PPS Training Block 3: PPS Mental health (MH) form Curated by the CARS Research + Evaluation (R+E) team
Introduction New items, definitions, and materials PPS = Program Participation System • Purpose of Collection and What It Can Be Used For: • To provide justification for some of our state and federal funding. • To examine the demographics of the clients receiving services, and the volume of services received. • To identify trends in the clinical needs of clients receiving services. • To allocate resources accordingly. • Program evaluation, contract performance measures, dashboards, and more. This training is split into four blocks: • PPS General • PPS AODA • PPS MH • PPS/NOMS Supplemental
Constants under the umbrella term “PPS” Consumers receiving paid services must have completed PPS forms per episode – PPS information impacts state and federal funding sources. PPS information is submitted quarterly to the State of Wisconsin by BHD. PPS General/MH/AODA are required by state and federal government. PPS • Assessment types per episode are completed at least 2 different times: • 1. At admission (refer to policy) • 2. “Follow-up” – needs to be submitted within 4 – 7 months after admission or prior follow-up • 3. At discharge (refer to policy)
Home page of Provider Connect After logging into Provider Connect and reading the NetSmart news, left-click on “Lookup Client” to enter information into the PPS form bundle for each consumer episode.
Look Up Client – use any field to find a client’s episode, and PPS forms
Note: Click on these buttons to access other forms like PPS General, PPS AODA, PPS MH, PPS/NOMS Supplemental 1. This is the landing page after clicking on the Client ID. Make sure this is up to date each time you submit a new PPS form bundle. 2. Once you verified the demographic information is up-to-date, left-click on this to get to the PPS Mental Health (MH) Form
See notes below the slide for more information and definitions. Fields in red are required, fields in black text are optional – but we encourage you to fill all fields out to the best of your ability.
Notes and definitions for items are listed below the slide in the “notes” section.
SPC Section • SPC = Standard Program Category/Subprogram • Select “Add New Record” to add a new SPC • Left-click “Select” to modify existing SPC codes. These codes will carry over into further iterations (follow-ups and discharges). Do not add duplicate SPC codes in future iterations! Use select to modify it. • The fields such as “SPC”, “Has this SPC service ended?”, and more will become required when a new SPC is added, or an existing one is selected.
Questions? Contact your CARS service manager For technical difficulties, contact Netsmart • 1-855-400-0797 For questions about content, contact CARS Research + Evaluation (R+E) team: • Adrienne Sulma – Adrienne.Sulma@milwaukeecountywi.gov • Dr. Denis Birgenheir – Denis.Birgenheir@milwaukeecountywi.gov • Gary Kraft – Gary.Kraft@milwaukeecountywi.gov • Justin Heller – Justin.Heller@milwaukeecountywi.gov • Dr. Matt Drymalski – Walter.Drymalski@milwaukeecountywi.gov State of Wisconsin PPS MH Manual: • https://www.dhs.wisconsin.gov/pps/ppsmhhandbook.pdf
