CEP: The most effective (yet underutilized) document for assuring campus success

1. CEP: The most effective (yet underutilized) document for assuring campus success Dr. Jamie Morley CEO, Education Consulting Solutions & ACICS Commissioner Spring zutes Operational Expert and CFO, Education Consulting Solutions

2. Don’t leave your campus management up to chance. Use the CEP to make data driven decisions

3. Who we are and why we are talking about the CEP • Own Education Consulting Solutions • Familiar with ACICS Criteria • See similar issues across the industry • Schools have downsized and need a streamlined process for managing • We teach schools to use one, integrated plan to maintain compliance in all areas • We teach schools to improve results by closing the loop on CEP data that is collected

4. WARNING • This presentation is not for people who want to prepare a CEP that just meets the ACICS standards. • The presentation is for people who want to create a CEP that meets the standards and can be used to manage all departments.

5. Learning Outcomes • By the end of this presentation you will be able to: • List the required CEP elements • Define the difference between a baseline and a goal • Create a compliant CEP • Add optional data points so that your CEP is relevant to all departments • Use your CEP data to drive institutional decisions • Manage departmental effectiveness through the CEP • Track campus performance and trends by a quarterly review of the CEP

6. Common Mistakes • Writing the CEP for regulators • Writing the CEP with rose colored glasses • Writing it as a once a year event • Doing the bare minimum • Assigning responsibility to one person to write it • Not using the CEP data to make decisions • Not tracking goals and trends • Not adjusting goals and trends when you notice a issue

7. Requirements of the cep • There needs to be a baseline for every element. • Goals Established • Evaluating and reporting 3 year’s of data. • Identify and describe how the data was collected, and the rationale for using each type of data. • Summarize and analyze the data collected, and an explanation of how the data has been used to improve educational processes. • Publish annual placement and retention goals. In formulating these goals, the campus shall take into account the retention and placement rates from the previous three Campus Accountability Reports and the specific activities that will be undertaken to meet those goals. The activities must demonstrate the campus' ability to maintain or improve retention and placement outcomes each year.

8. Turning the cep into a management tool

9. Turning the cep into a management tool

10. Departmental Management through the CEP Each department should be responsible for collecting data points and reporting them at the quarterly CEP Management meetings. • Financial Services • Slow Cash • 90/10 • Default Rate • Admissions • Leads to Starts • Starts to goals • Registrar • Faculty to student ratio • Graduation Rate

11. Departmental Management through the CEP • Academics • Student learning outcomes • Advisory Board • Faculty meeting minutes • Retention rate • Faculty Files • Curriculum Review Surveys • Library • Community Resources • Student Services • Retention rates • Student Surveys • Student Activities • Student Complaints

12. Departmental Management through the CEP • Career Services • Placement Rates • Graduate Surveys • Employer Surveys • Placement Verification Results • Operations • Complaints • Employee Retention Rates • Employee Evaluations • Implement a 360 degree review process for the CEP. Adjust the campus’ long and short term SMART goals based on the progress demonstrated in the CEP.

13. 360 review of CEP Annually Name Title Company Quarterly

14. Using SMART goals in the CEP Name Title Company

15. Activity time Pick a situation out of the bag Fill in the categories Earn a prize

16. CEP criteria that are not black and white What is the difference between a baseline and a goal? Can the goal be less than the actual? Does the CEP require evaluation of programmatic institutional data? When is a graduation rate a required element? What is the definition of graduation rate? What level of detail is required to support survey processes? How often is the CEP required to be updated? What are the required addendum? What is the difference between the CEP and the IEP? The criteria states, “Publish annual placement and retention goals. In formulating these goals, the campus shall take into account the retention and placement rates from the previous three CAR… Are goals required for the other mandatory elements?

17. Questions? The CORE Template and other management tools can be downloaded from our website www.educationconsultingsolutions.com