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BYOB – Social Events

USC&A - Fraternity and Sorority Life Virginia Commonwealth University. BYOB – Social Events. Purpose.

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BYOB – Social Events

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  1. USC&A - Fraternity and Sorority Life Virginia Commonwealth University BYOB – Social Events

  2. Purpose • The purpose of this module is to teach participants about how to implement and host “BYOB” social events. Participants will leave this presentation equipped with the tools and knowledge of how to successfully conduct events with alcohol in this manner.

  3. BYOB – Social Events What does the acronym BYOB mean?

  4. BYOB = Bring your own backpack full of beer. BYOB = No ID no problem. BYOB = Drink until its all gone. BYOB = The men provide all of the alcohol. BYOB = Shots, Beer Pong, Kings, and Quarters. BYOB = No cops no problems. BYOB = All you can drink for $5 at the door. BYOB = Jungle Juice and Hula Hooch. BYOB – What does it mean?

  5. BYOB – What does it mean? BYOB = Bring Your Own Beverage

  6. BYOB – Organization Assessment • The next few slides include a specific statement. • If the statement applies to you please stand-up. • If the statement does not apply to you remain seated. • Please make sure to be honest with yourself. • There should be no talking during this activity. • The information shared by individuals should remain confidential.

  7. BYOB – Organization Assessment I have drank underage at an organization event during the past two years.

  8. BYOB – Organization Assessment I have bought alcohol for a member of my organization who was not of age.

  9. BYOB – Organization Assessment I have helped or organized the purchase of alcohol for members and non-members of my organization.

  10. BYOB – Organization Assessment I have hosted a social event where members and non-members have drank underage.

  11. BYOB – Organization Assessment I have never stopped anyone from drinking underage at an organization event.

  12. BYOB – Organization Assessment I want my organization to be on social probation.

  13. BYOB – Organization Assessment I want to go to jail or be the defendant in court.

  14. BYOB – Organization Assessment I want to have a good time at my organization’s social events.

  15. BYOB – Organization Assessment If everyone in my organization knew what BYOB was and how it worked it would be easier to do.

  16. BYOB – Organization Assessment If my organization followed BYOB we could still have a good time at social events.

  17. BYOB – Organization Assessment • How do you feel? • What did you learn during this activity? • What was tough about this activity? • After this activity do you feel that your organization practices BYOB social events correctly?

  18. BYOB - Basics What are the basics and what does every member in my organization need to know about BYOB?

  19. BYOB – Basics The organization does not provide alcohol.

  20. BYOB - Basics There should be no separate beer fund or social fund organized or set-up for the purpose of providing alcohol to members and/or guests.

  21. BYOB – Basics Individuals, over the age of 21, bring their own alcohol for personal consumption only.

  22. BYOB – Basics Only individuals of legal drinking age can possess and consume alcohol at events.

  23. Entrances Guest lists Punch Cards Types and amounts of alcohol Food and non-alcoholic beverages Chapter monitors and security Service distribution center Evaluating events How do we actually make it work

  24. Entrances How many entrances will there be to your event? It is recommended that you only have one entrance to your event. The entrance should be well lit. It should be controlled and monitored by hired security or older members. The entrance should be different than the exit to your event. Both the entrance and exit need to have monitors.

  25. When a guest arrives – Step #1 • Ask for identification to check for the following items on your guest list before letting individuals into your event. • Review to see if their name is on the guest list. • If their name is not on the guest list inform them politely that they will not be able to attend the event. • Inform them of how to get on the guest list for the next event.

  26. When a guest arrives – Step #2 • Check their identification • If the individual is not of legal drinking age mark both of their hands with a large identification marker of an “X” in permanent marker.

  27. When a guest arrives – Step #3 • If the individual is of drinking age and checking alcohol at the event: • Provide them with a non-adjustable wristband. • Stamp each of the individuals hands to identify that the individual has already brought alcohol into the event. • Check the individuals name off of the guest list and write the type of alcohol next to his/her name. • Provide them with a punch card.

  28. What about those of age who don’t BYOB. • If the individual is of drinking age and does not check alcohol in they DO NOT receive a stamp or a wristband. • Only those who bring alcohol are allowed to consume alcohol. The organization does not provide alcohol.

  29. Punch Cards • Punch Cards • Each guest who brings alcohol is given one punch card which has a mark for each beer/drink he/she checks in at the door to the party. • The punch card is personalized with the type of drink the guest brings. (ie. Bud Light, Smirnoff Ice, etc) • The name of the attendee is written on the punch card. • The guest’s drinks are delivered to the central bar by a member who is working the social event. • The guest ticket is punched at the bar each time he/she claims one of the drinks he/she brought.

  30. Sample Punch Card

  31. Central Bar – Distribution Center One centralized location should be established for the distribution of all non-alcoholic and alcoholic beverages.

  32. Central Bar – Distribution Center • No other location, especially members rooms, can be used for the distribution of alcoholic beverages.

  33. Central Bar – Distribution Center • The holding tank, which serves as a cooling area for the alcohol brought to the function by members and guests, is as simple as a large rubber trash can filled with ice. • Large coolers, tubs, or refrigerators are also alternative options.

  34. Non-alcoholic Beverages • Non-alcoholic beverages are to be presented in an attractive and accessible manner. • These drinks should also be free to anyone who desires a non-alcoholic beverage. • Closed single serving containers are suggested (cans and plastic bottles).

  35. Anyone who wishes to acquire an alcoholic beverage that he/she brought to the event must present their punch card, show their wristband and stamp. The bartender should pour each drink into an empty cup. The bartender should not provide the individual with a new cup or refill the cup until the individual has finished their drink. An individual should only have one alcoholic beverage at a time. Getting Your Drinks

  36. The service monitors must not serve anyone who is intoxicated, even if the person has alcohol remaining. Service Monitoring

  37. Steps to Service Review • DO NOT serve to anyone who is drunk. • Present the punch card. • Show the wristband. • Return the empty.

  38. Only one beer or wine cooler may be acquired at a time. Left-over alcohol can be picked up the following day; otherwise it is discarded. Service Monitoring

  39. kegs jungle juice gin buckets liquor bar set-ups hard alcohol beer bongs pitchers shots common source glass bottles cases pallets of beer premixed soda bottles or beverages water bottles with hard alcohol bottles or boxes of wine squeeze bottles thermoses Types of Alcohol – We Cannot Have

  40. Glass Bottles • Wine coolers in glass bottles are permitted to be checked in at the event. • Wine coolers are to be poured in cups before being distributed to the participant. • All other glass bottles are not permitted.

  41. Six (6), twelve (12) ounce cans of beer. Four (4), ten (10) ounce wine coolers. Types of Alcohol – People can bring or

  42. The amount of non-alcoholic beverages should at least be equal to the number of underage members and guests at the event and provided throughout the event. Non-alcoholic beverages should be served from closed single serving containers (cans and plastic bottles). Food and Non-Alcoholic Beverages

  43. If alcohol is present the organization should provide food at the event. Appropriate types of food are breads, cheeses, vegetables, brownies, cookies, subs, pizzas, fruits, and dips. Food and Non-Alcoholic Beverages

  44. Chapter Monitors & Security • The role of chapter monitors is to make sure that the chapter(s) risk management policy is being followed. • There should be at least one monitor for every 25 guests in attendance. • Monitors should be older members of all participating organizations. • Specialty clothing may be worn to distinguish monitors from the rest of the event attendees.

  45. Chapter Monitors & Security • Chapter presidents, risk management chairs, and social chairs should not use alcohol during social events. • This should be done to ensure that the event is run smoothly and the environment is kept safe for all attendees. • In a crisis situations these officers serve as a point of contact for the chapter and should not be under the influence of alcohol

  46. Chapter Monitors & Security Monitors have the right to deny access to the event to anyone they think is already impaired by alcohol or other drugs, even if the person is on the guest list for the event. THIS INCLUDES MEMBERS & OFFICERS

  47. Evaluate Your Event • After the event is over, review it as a group at the next chapter or officer meeting. • Evaluate what went well. • Decide what you will need to improve upon for the future. • Agree to what you will not let happen again.

  48. Review of BYOB • Don’t Break the Law. • Individuals bring their own alcohol for personal consumption only. • The organization does not provide alcohol. • If you are not on the guest list you cannot attend the event. • The six or four rule.

  49. Conclusion • Why is it important to follow BYOB? • What is something new that I learned? • Who is responsible for making sure we follow the rules? • Can we have alcohol at social events? • Can we still have fun following BYOB?

  50. Resources • FIPG Policy http://www.fipg.org/FIPG/FIPG.nsf/835fe7d91217664d8525723c007a7545/9c0d3c4d4ca5614e8525734b007b08a4/$FILE/FIPG%20Policy%20July%202008.pdf • Fraternity and Sorority Governing Councils VCU Risk Management Policies and Procedures http://www.chaptertools.net/site_files/file_1215715513.pdf • North-American Interfraternity Conference BYOB:Hosting Safe Social Events Guide http://nicindy.org • Delta Chi Fraternity Risk Management Manual 2008 http://www.deltachi.org/resources/reference_material/pdf-files/FIPG_11-08.pdf

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