Top 10 Key Advantages of OCR Data Entry Methods

1. Optical Character Recognition (OCR) based data entries improves the overall process of data entry, enhances productivity, costs less, creates more storage space, accounts for optimum data security, is easy to edit, makes information readily available and facilitates immediate data retrieval in case of disasters. www.virtualemployee.com (+1) 8776978006 sales@virtualemployee.com

2. What is OCR Data Entry? OCR (Optical Character Recognition) based data entry has revolutionized the era of manual data entry with its unique approach of facilitating digitized scanning and text recognition (both written and printed). This implies that the text is meticulously translated into character codes after being photo-scanned and analysed. The machine-encoded text, thus translated, is now easily open for electronic searching and editing. www.virtualemployee.com (+1) 8776978006 sales@virtualemployee.com

3. The Dawn of OCR-Based Data Entry Designed to improve the overall process of data entry, OCR is a unique software tool that quickly alters scanned documents into traceable text files. Due to this extraordinary feature, it was able to help numerous big organizations in scanning several important documents with unmatched convenience and timeliness. Using an electronic medium, these scanned documents indirectly improve the efficiency and effectiveness of businesses, especially in business settings, where there’s high requirement of bulk document scanning. www.virtualemployee.com (+1) 8776978006 sales@virtualemployee.com

4. Top 10 Benefits of OCR-Based Data Entry OCR data entry proffers the following core advantages: 1.Enhanced Productivity As data can be quickly retrieved, as and when required, higher productivity comes naturally with OCR data entry. This happens as the employees can now channelize the saved time and effort on the core activities. It basically facilitates the process of accessing the documents as per your need without even getting up from your desks. 2.Reduced Cost The orthodox data entry systems involved specially hiring people to manage data extraction. But with OCR data entry, this additional cost of hiring is saved directly. Other costs pertaining to activities like printing, copying and shipping are also trimmed significantly. Not only this, you also get to save a lot of office space as there’s no need to stack paper documents. www.virtualemployee.com (+1) 8776978006 sales@virtualemployee.com

5. 3.High Accuracy Inaccuracy is probably one of the major problems with the orthodox systems of data entry. However, OCR is an automated data entry tool that accounts for minimum inaccuracy and reduced errors. Problems like data loss and entering wrong information can also be easily avoided. 4.More Storage Space Be it scanning, cataloguing or documenting of information, OCR can do it all amidst enterprise-wide paper documents as it stores the data in servers in an electronic format. This also implies that if you are using this paperless approach, you need not maintain a huge bundle of paper files. www.virtualemployee.com (+1) 8776978006 sales@virtualemployee.com

6. 5.Optimum Data Security Every organization pays special emphasis on data security as it comprises of crucial information. Due to many unavoidable reasons, problems like getting misplaced, destroyed or stolen are very common with paper documents. But with OCR, data is meticulously scanned, analysed and stowed in digital formats, and that too, with an option of limited access. 6.Easily Traceable Documents The availability of completely text searchable digitized documents is probably one of the biggest benefits of OCR data processing. Documents can be easily differentiated on the basis of parameters like names, numbers and addresses, facilitating the professionals to look up for them. www.virtualemployee.com (+1) 8776978006 sales@virtualemployee.com

7. 7.Happier Customers OCR is another word for quick data accessibility and hence immensely improves customer service for inbound contact centres that assist customers with the information they need. It also helps organizations in providing quicker resolutions to their customers’ requests or queries by instantly pulling out their personal information. and order-related 8.Easy Edits Information keeps changing and in order to keep the records updated, regularly editing the scanned documents is important. OCR gives you the leverage of easy editing by converting the data into your desirable formats like MS Word. www.virtualemployee.com (+1) 8776978006 sales@virtualemployee.com

8. 9.Data Retrieval Another big advantage of opting for OCR is data retrieval in case of disasters. In OCR, the data is electronically stored in safe distributed systems and servers and it’s hence, always secure. This ensures quick recovery of the digitized data under emergency situations like natural calamities or fire breakouts, and facilitates smooth functioning of business. 10.Readily Available Information With OCR, you can transfer the scanned data in various places like a USB drive. This makes the stored information readily available for various purposes in a just a few clicks. If you haven’t yet chosen to go paperless the smart way, opt for OCR-based data entry solutions right now. You can also plan to hire data entry experts from India to avail the services with minimum investment, but the same level of professionalism. Hiring data entry experts from India via trusted outsourcing service providers gives you easy access to skilled and experienced data management experts, while you can save BIG and continue to focus on your core tasks without any worries. www.virtualemployee.com (+1) 8776978006 sales@virtualemployee.com

9. YOU CAN REACH US VIRTUAL EMPLOYEE www.virtualemployee.com Breakwater Marketplace, 91 Camden Street, Suite 312, Rockland, ME 04841, USA (+1) 877-697-8006 sales@virtualemployee.com www.virtualemployee.com (+1) 8776978006 sales@virtualemployee.com