AIMS Acute Inventory Management System

1. AIMSAcute Inventory Management System The efficient management of pharmaceuticals in remote locations

2. The AIMS Advantage • Significantly Reduces Pharmacy Labor • Reduces the Lost Inventory Value of Expired Pharmaceuticals • Improves Patient Safety • Eliminates the need for RFID tags

3. Inventory Dashboard Accessed by the "Inventory Manager" user role, this dashboard allows for quick but thorough overview of all active carts in the user's assigned facility. Qualified personnel are able to identify critical cart information such as • Cart location • Quantity of products, soon to expire or expired products • Date and time of last cart audit • Lot numbers – to locate recalled products

4. Main Functionality Main functionality done by the "Inventory Manager" user role consists of the following: • Issue Carts • Move Carts • Audit Carts • Replace/Verify Items • Reporting Tools

5. Issuing Cart To provide additional quality control and consistency, all carts must be issued using cart templates. Cart templates are created and managed by "Facility Administrator" user(s). To issue a new cart: • Select cart template • Select cart location (destination) • Provide identifiable cart name

6. Issuing Cart • Upon creation of the cart, Inventory Manager must complete initial audit. • Initial Audit requires Inventory Manager to provide lot number, and expiration date of each product in the cart. • Upon completion cart will be issued and begin tracking. • In case of lost connection, or otherwise failure to complete initial audit - cart will be stored in staging area of the Dashboard and can be restored to complete initial audit.

7. Audit Cart Audit screen displays all products in a list displaying necessary information for verifying product information: • Product Description • Lot number • Expiration date For each product Inventory Manager is asked to either Verify or Replace the product.

8. Audit Cart Verifying product suggests that product was found in the cart, and does not need to be replaced. When replacing item Inventory Manager is asked to provide reason for replacing such as: • Dispensed Product was used • ExpiredProduct has expired • Prior ExpiryProduct is being replaced prior to expiry date • DamagedProduct or packaging was damaged and can no longer be used • RecalledProduct was replaced due to recall

9. Validation Before audit can be completed, Inventory Manager must submit the audit for automated system validation. This validation checks to make sure all information was provided correctly.

10. Validation Errors In case of any validation errors system will output a message clearly identifying items that didn't pass validation. Once resolved Inventory Manager is prompted to validate the audit again. • Reason for replacing must be selected • New lot number & expiration date provided • Product cannot be expired

11. Complete Audit Upon successful validation user is prompted to complete the audit by clicking/tapping "Complete" button for audit to take place and action record.

12. Reports Reports function generates, prints and downloads facility defined information. • Date range • Facility • Location • Product description • Item number • Cart type • Reason removed