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Anne Van Camp RLG, Member Initiatives avc@notes.rlg

OAIS in the Library Environment Managing and Preserving Electronic Resources FLICC/CENDI Washington DC, December 11,2001. Anne Van Camp RLG, Member Initiatives avc@notes.rlg.org. Who, Why, and What?. Who am I? Why am I here? What are we doing of interest?. RLG .

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Anne Van Camp RLG, Member Initiatives avc@notes.rlg

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  1. OAIS in the Library EnvironmentManaging and Preserving Electronic ResourcesFLICC/CENDIWashington DC, December 11,2001 Anne Van Camp RLG, Member Initiatives avc@notes.rlg.org

  2. Who, Why, and What? • Who am I? • Why am I here? • What are we doing of interest? FLICC/CENDI - 11 December 2001

  3. RLG • Non-profit corporation, founded in 1974 • 165 members in 15 countries • Mission: • Through collaborative action with our members, increase access and preserve information that supports research and learning FLICC/CENDI - 11 December 2001

  4. RLG Collaboration • Collaborative initiatives • Resource sharing, digital initiatives, primary sources management, preservation standards, museum documentation • Networked Information Services • Online research resources • Record and document supply FLICC/CENDI - 11 December 2001

  5. Collaboration & Best Practice in Digital Preservation • Preservation Metadata • Digital Archive Attributes • In the context of existing and/or emerging international standards • Open Archival Information System (OAIS) • International, widely diverse communities FLICC/CENDI - 11 December 2001

  6. What Do I Mean by Digital Preservation? • Two distinct, but equally important functions • Long-term maintenance of a bytestream (digital objects); • Continuing access to its contents over time and through changing technology FLICC/CENDI - 11 December 2001

  7. What Does Digital Preservation Do? • Preservation should allow future users to: • retrieve, access, decipher, view, interpret, understand, appreciate, and experience • informational entities (i.e., documents, data, records, audio, video, etc.) • in whatever ways and for whatever purposes are desired in the future • while retaining their meaning and validity (i.e., their “authenticity”) -Jeff Rothenberg FLICC/CENDI - 11 December 2001

  8. Interested Communities • National archives • National libraries • Research repositories • Public and private archives • University libraries • Public and private research repositories • Museums FLICC/CENDI - 11 December 2001

  9. What are We Doing Now? • Digital repository [archive] models • Open Archival Information System (OAIS) • Attributes of a digital repository for research resources • Preservation metadata • Digital preservation policies FLICC/CENDI - 11 December 2001

  10. Necessary Tools and Guidelines • Definitional DocumentsAttributes of a Trusted Digital Repository • Architectural Models OAIS Reference Model • Administrative Functions & PoliciesPolicy Frameworks for Digital Archives • Selection Policies • Access Systems/Metadata StructuresInformation Infrastructure for Digital Archives FLICC/CENDI - 11 December 2001

  11. Open Archival Information System Reference Model • Framework for understanding and applying concepts needed for long-term preservation of digital information • Development to fit certain information types (digital images, space systems data, etc.) left to those who adopt the model • Facilitates description and comparison of archives • Addresses a full range of archival functions • Broad, international interest FLICC/CENDI - 11 December 2001

  12. Examples of OAIS Influence in Libraries • NEDLIB (Networked European Deposit Library) Project • CEDARS (CURL Exemplars in Digital Archiving) Project • British Library • Koninklijke Bibliotheek (National Library of the Netherlands) • National Library of Australia • Harvard University FLICC/CENDI - 11 December 2001

  13. Defining Attributes PRO D U C E R Preservation C O N S U M E R Delivery Data Packaging Data Data & Ingest Access & Management Capture Delivery Archival Storage Administration Monitoring & Logging FLICC/CENDI - 11 December 2001

  14. RLG/OCLC Working Group on Digital Archive Attributes Scope: • Create a definitional document describing the characteristics of reliable, digital archives for heterogeneous research collections • Identify tools to support institutions in seeking or building archiving services • Present recommendations to RLG and OCLC suggesting solutions for developing tool sets • Identify any follow-on activities required FLICC/CENDI - 11 December 2001

  15. Draft Report Attributes of Trusted Digital Repositories: Meeting the Needs of Research Resources (August 2001) www.rlg.org/longterm/attributes01.pdf • High-level, conceptual “discussion” • Provides a framework for the “deep infrastructure” identified in the 1996 report, Preserving Digital Information FLICC/CENDI - 11 December 2001

  16. What Does the Report Do? • Provides a definition of a trusted digital repository • Identifies the primary attributes of a trusted digital repository • Articulates a framework for the development of a certification program • Identifies the responsibilities of an OAIS-compliant repository FLICC/CENDI - 11 December 2001

  17. Attributes Framework • Administrative responsibility • Organizational viability • Financial sustainability • Technological suitability • System security • Procedural accountability FLICC/CENDI - 11 December 2001

  18. Administrative Responsibility • Meet appropriate national and/or international standards for the physical environment • Meet or exceed community standards for performance • Collect and share data measurements routinely with depositors • Involve external community experts in validating and/or certifying its processes and procedures on a regular schedule FLICC/CENDI - 11 December 2001

  19. Organizational Viability • Mission statements reflect appropriate commitment • Demonstrate viability and trustworthiness • legal status • transparent business practices • staff training • Written agreements with depositors • Contingency plans and “succession” plans FLICC/CENDI - 11 December 2001

  20. Financial Sustainability • Good business practices and plan • Regular audit schedule • Short- and long-term financial planning cycles • Adequate operating budgets and reserves • Appropriate fiscal practices and conduct FLICC/CENDI - 11 December 2001

  21. Technological Suitability • Consider all relevant options • Communicate openly about the suitability of variant strategies • Have appropriate hardware and software in place • Policies and plans for replacing technology • Comply with all relevant standards and best practices • Ensured staff expertise FLICC/CENDI - 11 December 2001

  22. System Security • Systems used will be designed to assure the security of the digital assets managed there • Policies and practices will meet community requirements • particularly those pertaining to copying processes, authentication systems, firewalls, and backup systems. • Disaster response • Data protection FLICC/CENDI - 11 December 2001

  23. Procedural Accountability • Documented practices, available upon request • Have monitoring mechanisms in place • For systems • For procedures • Preservation strategies (migration, emulation, etc.) undertaken are recorded and justified in context of community best practices • Feedback mechanisms to support problem resolution FLICC/CENDI - 11 December 2001

  24. Other Important Issues • The importance of trust • What is trust • Between what and whom • How is it validated? • The need for certification FLICC/CENDI - 11 December 2001

  25. Certification • Key component of a trusted digital repository • Self-assessment will not always be adequate • especially if institutions choose to use third-party services • In past, certification practices have been informal and implicit FLICC/CENDI - 11 December 2001

  26. However, the attributes to be measured in certification are easier to define than the process and infrastructure of certification So where do we go from here? FLICC/CENDI - 11 December 2001

  27. Framework for Certification Program • Determine the need for an official certifying body • and who it may be, qualifications, etc. • Identify the attributes to be measured • Specify the frequency or cycle of certification • Define the conditions for revocation of certification FLICC/CENDI - 11 December 2001

  28. Applicability & Practicality • Number of institutions in the process of building and organizing digital repositories • Other organizations will look for third-party archiving services • Report articulates roles and responsibilities of long-term repositories • Provides a framework for measuring reliability and performance • Outlines a second framework for certification FLICC/CENDI - 11 December 2001

  29. Next steps • Certification effort surging forward • Tools for OAIS implementers • Discussion list for practitioners • Web site of organizations using OAIS • Follow-on recommendations FLICC/CENDI - 11 December 2001

  30. Sources for Further Information • Research Libraries Group and RLG DigiNews www.rlg.org/longterm/ www.rlg.org/preserv/diginews • Cedars Project and Camileon Project www.leeds.ac.uk/cedars/ www.si.umich.edu/CAMILEON/ • National Library of Australiawww.nla.gov.au/preserve/ • Networked European Deposit Library (NEDLIB) www.kb.nl/coop/nedlib/ • Preserving Access to Digital Information (PADI) subject gateway www.nla.gov.au/padi/ FLICC/CENDI - 11 December 2001

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