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Orientation for New Administrators and Board Members in Charter Schools September 26, 2013

Orientation for New Administrators and Board Members in Charter Schools September 26, 2013. FY13 Charter School End of Year Final Report (13 CSEOYFR) and Audit Training.

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Orientation for New Administrators and Board Members in Charter Schools September 26, 2013

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  1. Orientation for New Administrators and Board Members in Charter SchoolsSeptember 26, 2013 FY13 Charter School End of Year Final Report (13 CSEOYFR) and Audit Training

  2. Finance: The school maintains a sound and stable financial condition and operates in a financially sound and publicly accountable manner. Massachusetts Department of Elementary and Secondary Education

  3. August 1, 2014: 2013-2014 Annual Reports • These contain unaudited FY14 financial statements and approved school budget for FY15. • November 1, 2013: FY13 Independent Financial Audits • This is filed both in hard copy and electronically via the secure portal. • November 27, 2013: 13CSEOYFR • This is filed both in hard copy and electronically via the secure portal. Massachusetts Department of Elementary and Secondary Education

  4. Massachusetts Department of Elementary and Secondary Education

  5. Electronic submission to the Department of Education via the Charter School File Exchange Drop Box in the ESE Security Portal. • One (1) electronic copy of the completed audit report (including management letter, if applicable) in PDF format. • One (1) electronic copy of the 13CSEOYFR. Link to Instructions Massachusetts Department of Elementary and Secondary Education

  6. This year, all documents will be submitted to the Department of Elementary and Secondary Education only in electronic form via upload to the Charter School File Exchange Drop Box in the ESE Security Portal (Instructions: ). We will not be collecting hard copies this year. Please be sure to submit the following documents, as applicable. • The completed audit report in PDF format. Please label this file FY13audit_#### (where #### represents the school’s 4-digit LEA code). Department of Elementary and Secondary Education Office of Charter School and School Redesign 75 Pleasant Street Malden, MA 02148 Massachusetts Department of Elementary and Secondary Education

  7. Any management letter issued, if applicable, in PDF format. Please label this file FY13mgtltr_####. • Signed Board Acceptance Letter as a scanned PDF file. Please label this file FY13boardacceptanceltr_#### • Completed FY13 Charter School End of Year Financial Report in Microsoft Excel format, which should already be named 13CSEOYFR_####. • Signed 13CSEOYFR Certification Statement as a scanned PDF file. Please label this file 13CSEOYFRcert_####. Massachusetts Department of Elementary and Secondary Education

  8. Electronic submission to the Office of the State Auditor, emailed to: Tom Holak (Thomas.Holak@SAO.state.ma.us) • One (1) electronic copy of the completed audit report (including management letter, if applicable) in PDF format. Massachusetts Department of Elementary and Secondary Education

  9. The Report will include 8 data-entry worksheets: 1. Balance Sheet: Statement of Net Assets 2. Income Statement: Statement of Revenues, Expenses, and Changes in Net Assets 3. Sch_FuncExp: Schedule of Functional Expenses 4*. Surplus Determination: Calculates surplus carryover *New this year Massachusetts Department of Elementary and Secondary Education

  10. 5*. Sch_7C(if applicable): Schedule 7C: Charter School Transportation Expenditures 6*. Audit Questionnaire 7. Checks & Comments 8. Certification: Only requires School Leader signature *New this year Massachusetts Department of Elementary and Secondary Education

  11. For grant compliance testing and the A-133 $500,000 single audit threshold (possible increase pending) • Federal revenue sources • Federal grants, MAESE pass-through and direct from the federal government; • Federal USDA nutrition reimbursements. • REVENUES reported on the Income statement should match EXPENDITURES as reported in the Sch_FuncExp. Massachusetts Department of Elementary and Secondary Education

  12. Overall objective: to match as closely as possible the functional categorizations that are used by traditional districts on their End of Year Report • See http://finance1.doe.mass.edu/account/ChartOfAccounts.doc (BAD LINK) • Note: EPIMS classifications for employees is a bit different. Please pay particular attention to teachers: Massachusetts Department of Elementary and Secondary Education

  13. Individualized school templates are now available in the ESE security portal Charter School File Exchange Dropbox. Massachusetts Department of Elementary and Secondary Education

  14. The Charter School Financial Dashboard will be debuted for review on Oct. 3, 2013 during the Massachusetts Charter Public School Association Chief Financial Officers Community of Practice Meeting. Please join us… Massachusetts Department of Elementary and Secondary Education

  15. Please contact Joanna Laghetto at jlaghetto@doe.mass.edu 781-338-3221 or James DiMaio at jdimaio@doe.mass.edu 781-338-3228 re: CSEOYFR Massachusetts Department of Elementary and Secondary Education

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