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Agenda

Agenda. Welcome and Introductions TeamWorks Travel Paperless AP Financial Reporting Communications Questions . teamWorks UPdate. TeamWorks Update . Financials Upgrade (Valerie and David) FY13 Year End Dates/ Question on FY14 Distribution (Valerie) GTA/ TeamWorks Web Policy (Jill)

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Agenda

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  1. Agenda • Welcome and Introductions • TeamWorks • Travel • Paperless AP • Financial Reporting • Communications • Questions

  2. teamWorks UPdate

  3. TeamWorks Update • Financials Upgrade (Valerie and David) • FY13 Year End Dates/ Question on FY14 Distribution (Valerie) • GTA/ TeamWorks Web Policy (Jill) • Service Level Objective (Jill) • SPRC Reminders/ Updates (Melody) • Enterprise Application Policy (Melody)

  4. State Travel Initiative

  5. State Travel Initiative • Travel Policy and Travel Advance Policy (OPB)  • Both will be issued in May; Effective July 1 • Summary of major changes • Software changes being made in TTE to be consistent on July 1 • TeamWorks Travel & Expense • Agency Rollouts - Wave 3-5 Updates • Unscheduled agencies have been tentatively assigned

  6. Paperless A/P

  7. Paperless AP • How are we doing on the overall ACH percentage ? • 36% of Payments were ACH for FY2012 • 44% of 2013 Payments are ACH through March 31 • Minimal growth in ACH payments since October • During FY2013, 30%of payments weren’t paid ACH to vendors who are ACH Primary or certified to accept ACH • Next Steps? • Meeting with AP managers/vendor liaisons • Electronic payments, payment policy, ACH primary vendors, etc • Reports to be given to each agency listing payments to vendors that could have been made ACH • Adding WIR and E-Payable to monthly reporting

  8. Paperless AP • Payment Policy • sao.georgia.gov » Systems » Financials » Vendor Payment Management » Vendor Management Related Policies • Payment Method Policy • Vendor Payments • Greater than 5k = ACH • Less than 5k = E-Payables or P-Card • Employee Reimbursement Payments • Self Service page in HCM • ACH (Following the Payroll exception process)

  9. Financial Reporting Update

  10. Financial Reporting Update • 2013 Year End Forms • New Forms available by May 15th • Service Concession Arrangements • Subsequent Events • Minor changes being made to other forms so please use the updated forms • Governance – SAO reviewing agency TBs in May • Confirmation of Funds and Funding Source mappings will be sent to agencies in early June

  11. Financial Reporting Update • Partnership Meetings • Thank you for your participation! • Q&A on common questions coming soon • Agency specific questions will be addressed by partner • Upcoming CPE • NASACT Webcast - “GASB Review: 2013” July 10th 2 - 4PM 1514C • Quarterly CPE Videos – July 11th  1-5 PM 1514C

  12. Financial Reporting Update • Accounting Policy • Updated policies • Updated policy on approval of State funds policy effective for FY2013 • Vendor Adjustment policy • May/June policies for 30 day comment • Leases • Claims, Judgments and Contingencies • Elements of Financial Statements

  13. Communications

  14. Recent Communications • Revised Joint OPB/SAO Carry-Over of State Funds Policy • Single Audit Report • Budget Tree Request Process and Deadline • Budget Period 2014 (BP) Setup • TeamWorks Financials 9.1 Upgrade 4/18 – 4/23 • TeamWorks Financials 9.1 Upgrade Reminder • TeamWorks Financials Upgrade & Impact to HCM • TeamWorks Financials 9.1 Upgrade is LIVE • 9.1 TW Financials - Instructions to customize the display of the Chartfields

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