COSCAP – SOUTH ASIA 18 th MEETING OF THE STEERING COMMITTEE

1. COSCAP – SOUTH ASIA18th MEETING OF THE STEERING COMMITTEE REVIEW OF RECOMMENDATIONS OF 2nd MEETING OF THE NATIONAL COORDINATORS

2. REVIEW OF RECOMMENDATIONS OF 2nd MEETING OF THE NATIONAL COORDINATORS • The Constitution, Operation and Management of the COSCAP-SA is governed by the stipulations in the Memorandum of Understanding (MOU) and the Programme Document (PD) -Phase III which have been signed by Member States. • According to these Document, the governing body of COSCAP-SA is the Steering Committee (SC). • SC is composed of: • the heads of civil aviation administrations of Member States; • the Director, ICAO Technical Cooperation Bureau ; • ICAO Regional Director, Bangkok; and • the Programme Coordinator who acts also as the Secretary of the Steering Committee. • Representatives from donor States, agencies, organizations and industry partners who make financial contribution or contribution-in-kind are recognized as “Partners” and may attend the SC meetings, as observers. • The Chairmanship of the Steering Committee is rotated bi-annually among the Steering Committee Members. • The SC shall meet, at least once a year.

3. REVIEW OF RECOMMENDATIONS OF 2nd MEETING OF THE NATIONAL COORDINATORS • The Steering Committee is primarily responsible for: • monitoring and evaluating the Programme activities since the previous meeting; • formulating policies and assigning priorities for the objectives, activities or outputs of COSCAP-SA, taking into account the stipulation in the MoU, PD and the availability of funds; • reviewing and approving the annual work programme and budget of COSCAP-SA; and • reviewing and directing the work of SARAST. • RPC has to be in constant interaction with the Steering Committee Members in the implementation of the Annual Work Programme. • 17th SCM approved designation of a senior officials attached to each Member State as a Focal Point to improve coordination and communication process between the State and Programme. • Focal Points were later designated as National Coordinators. • Six States have nominated National Coordinators as per the new criteria approved by the 17th SCM.

4. REVIEW OF RECOMMENDATIONS OF 2nd MEETING OF THE NATIONAL COORDINATORS • 17th SCM approved payment of a honorarium to NCs for their contribution to support the work of COSCAP-SA • NC of five (5) States receive the Honorarium and two (02) NC do not receive it due to their are not paid • Two meetings of the National Coordinators were held since 2007. • 1st meeting (23-24 August 2007 in Colombo) (Bangladesh, Bhutan, India, Maldives, Nepal and Sri Lanka attended) • 2nd meeting (21-22 August 2008 in Thimphu) (Bhutan, Nepal, Pakistan and Sri Lanka attended). • At the 1st meeting NCs were requested to supply essential information on their local aviation industry. This was followed up at the 2nd meeting.

5. REVIEW OF RECOMMENDATIONS OF 2nd MEETING OF THE NATIONAL COORDINATORS • The following matters were discussed at the NCM. • Establishment of National Aviation Safety Team and provide details to COSCAP-SA on • Terms of Reference, • Membership (to include NC and SARAST Team Leader) • NAST Minutes • Proposed dates for future meetings • Attach due importance and priority to NAST and allocate required resources. • Regional Experts (Home Based) • Call for applications internally and provide updated information to the Programme • Take efforts to improve the use of Regional Experts (Home Based) • COSCAP-SA official website • To promote increased use of COSCAP-SA website (www.coscapsa.org) • To provide links from respective State’s website • States’ Participation at COSCAP-SA activities • SC meetings • NC meetings • SARAST/ARAST meetings • Regional Training Programmes • National Training Programmes • Task Force / Work Group meetings

6. REVIEW OF RECOMMENDATIONS OF 2nd MEETING OF THE NATIONAL COORDINATORS • Use of services of Regional Experts (to be discussed in DP-15) • Benchmarking Salaries of Technical Experts in the CAA • Comparatively low salary scales in the CAA • Difficulties in recruitment of qualified staff and retention of trained staff RECOMMENDATIONS • request member States to direct the relevant National Coordinators to provide without further delay, the information sought by the Programme as listed in the Discussion Paper; • request member States to assign due importance for the establishment and operation of the National Aviation Safety Teams (NAST) in their respective States and allocate required resources for the smooth functioning of NAST;

7. REVIEW OF RECOMMENDATIONS OF 2nd MEETING OF THE NATIONAL COORDINATORS RECOMMENDATIONS ..... • request member States to make more use of the Regional Experts (Home Based) to satisfy their requirement for technical staff when they have little resources to attend to safety oversight functions • request ICAO to allocate 10% of the Programme funds under dedicated budget line in the Programme’s Annual Budget to promote and support consistent use of Regional Experts (Home Based) mechanism; • request Member States to make more frequent visits to COSCAP-South Asia official website, provide necessary links from their official website to the COSCAP-South Asia website and promote amongst the operators, use of COSCAP-SA official website, for information sharing;

8. REVIEW OF RECOMMENDATIONS OF 2nd MEETING OF THE NATIONAL COORDINATORS • request Member States to actively take part at all Steering Committee meetings, National Coordinators meetings and other meetings, which are held to plan, monitor or support the future works of the Programme; • request Member States to make optimum use of the Programmes’ outputs and deliveries and in particular, to actively take part at the training activities or educational programmes organized by the Programme; and

9. REVIEW OF RECOMMENDATIONS OF 2nd MEETING OF THE NATIONAL COORDINATORS • request Member States to pay due importance to the need of having adequately qualified and skilled technical staff attached to their respective administrations, which the ICAO has identified as one of the eight critical elements for the effective discharge of the States’ safety oversight obligations and to implement attractive remuneration packages aiming at recruitment and retention of skilled technical staff to be engaged in safety oversight functions. • request Member States to use the salary scale developed by TCB-ICAO for employment of Regional Experts in the Programme as a benchmark for the development and implementation of the State’s remuneration packages for the technical staff.