State Assessment Accommodations: Verification and Monitoring

1. State Assessment Accommodations:Verification and Monitoring Melissa Gholson Office of Assessment and Accountability

2. 2013-2014Participation Guidelines • The document includes references to current state policies and procedures. • The document was revised in December • Updated to reflect the changes for online assessment. https://sites.google.com/a/wvde.k12.wv.us/oaar-file-cabinet/accommodations

3. Code Summary

4. Online Writing

5. General Reminders P26Have directions, passage and prompt read aloud (Allowed for WESTEST 2 Online Writing and NAEP Writing) This is the only read aloud option for this test. P02 is not a universal read aloud code for Online Writing. R04 Indicate responses to a scribe, all elements to be scored (Smarter Balanced, WESTEST 2 and Online Writing) http://wvde.state.wv.us/oaa/westest_training_writing_scribe.html

6. Screen Readers P21 Use screen-reading software to access computer Allowed for: WESTEST 2 Online Writing, ACT COMPASS Mathematics and other computer-based assessments excluding WESTEST 2 and Compass Writing Skills. Description: Screen-reading software provides text-to-speech translation. When to select: For students who are vision impaired, and for whom the use of screen-reading software is the typical mode of accessing written material. Notes for implementation: Screen readers are allowed only when it is typical access. Only JAWS 11 and 12 work as well as Systems Mobile Access (see Appendix L on page 89 for more directions). On NAEP the text-to-speech function is a built-in universal design element.

7. High Contrast P28 Use high contrast for online assessments Allowed for: Smarter Balanced, WESTEST 2 and Online Writing, ACT COMPASS, NAEP, and other computer based assessments. Description: Enable students to adjust screen background or font color, based on student needs or preferences. This may include reversing the colors for the entire interface or choosing the color of font and background. Reverse contrast turns the screen from white to black and creates text in white. When to select: For students who have vision or perception difficulties and use this accommodation instructionally. Students with attention difficulties may need this support for viewing test content. It also may be needed by some students with visual impairments or other print disabilities (including learning disabilities). Choice of colors should be informed by evidence that color selections meet the student’s needs.

8. Preparing for Spring 2014 WESTEST 2 Accommodations

9. WESTEST 2 Accommodations P01 Use text to speech, excluding reading passages • Text is read aloud to the student via technology (Embedded into the platform). The students are able to control the speed as well as raise and lower the volume via a voice control. • This support may be needed by students with reading-related disabilities or by students who are blind and do not have adequate braille skills. • For WESTEST 2 this accommodation will be provided via recordings. The student will need headphones. • Emphasizes student independence.

10. Understanding the difference between P01and P02for the WESTEST2 NEW Listen to recorded voice through headset • P01 Use text to speech, excluding ELA reading • P02 Have test read aloud. • (There are no books with online testing. Teacher will read directly from students screen). Human reader

11. Enlarge Text • P22 Enlarge text on a screen Description: Screen-enlarging software may involve the use of enlarged computer monitors or computers with screen-enlargement programs. Some students use closed-circuit television to enlarge print and display printed material with various image enhancements on a screen. When to select: For students who are visually impaired, and for whom computer screen adjustment is the typical mode of accessing onscreen written material.

12. High Contrast P28 Use high contrast for online assessments Allowed for: Smarter Balanced, WESTEST 2 and Online Writing, ACT COMPASS, NAEP, and other computer based assessments. Description: Enable students to adjust screen background or font color, based on student needs or preferences. This may include reversing the colors for the entire interface or choosing the color of font and background. Reverse contrast turns the screen from white to black and creates text in white. When to select: For students who have vision or perception difficulties and use this accommodation instructionally. Students with attention difficulties may need this support for viewing test content. It also may be needed by some students with visual impairments or other print disabilities (including learning disabilities). Choice of colors should be informed by evidence that color selections meet the student’s needs.

13. All available WESTEST 2Accommodation Codes • P01Use text to speech, excluding ELA reading passages –embedded (provided online) WESTEST 2 a recorded voice the student will need headphones • P02 Have test read aloud -WESTEST 2 may be administered individually by a trained examiner. • P03 Use contracted braille or tactile graphics • P06 Have test presented through sign language • P15 Have directions only read aloud –Provided by a human only unless P01 • P16 Have directions presented through sign language • P17 Use secure electronic braille note taker • P18 Have directions rephrased by trained examiner • P19 Use large print edition • P21 Use screen reading software (Will not be compatible-NA) • P22Enlarge text on screen (Large Font Size)

14. WESTEST 2Codes (continued) • P23 Use a magnifying device to enlarge assessment material • P24 Use electronic translator or sign-dictionary to present test • P25 Use electronic translator or sign dictionary to present directions only • P26 Have directions, passage and prompt read aloud • P27 Use approved bilingual word to word dictionary • P28Use high contrast on screen (For WESTEST 2 Online the student will be able to receive colorfont and background options) • P29 Use sign-dictionary to present test, including directions • R02 Indicate responses to a scribe (multiple-choice) • R03 Use braille or tactile graphics • R04 Indicate responses to a scribe (constructed, extended and gridded response) • R05 Use an abacus

15. WESTEST 2 Codes (Continued) • R11 Use computer or other assistive technology device to respond • R13 Provide physical support • R15 Use a bilingual word to word dictionary • R16 Mark responses in large-print test book • R17 Use an electronic translator to respond • T03 Take more breaks (no studying) • T04 Use extra time for any timed test (extended time)(NAEP, ACT Explore and Plan are timed) • T07 Flexible scheduling, same day

16. Smarter Balanced Field Test Accommodations

17. Smarter Balanced Smarter Balanced website has more specific guidelines on • General Accessibility Guidelines • ELA Audio Guidelines • Mathematics Audio Guidelines • ELL Guidelines • Signing Guidelines • Tactile Guidelines • Bias and Sensitivity Guidelines • Style Guide

19. Smarter Balanced

20. What about the other codes? • Smarter Balanced does not provide/allow for P06, P15, P16,P17, P18, P19, P24,P25, P26,P27,P29, R02, R13, R16, R17, R18, T03,T04, T07 • P21-screen reading software-Smarter is compatible with JAWS and Window Eyes • P22-universal zoom is provided to all

21. Smarter BalancedReading Supports • P01 Use text to speech, excluding ELA reading passages (Smarter Balanced & NAEP) • P02 Have test read aloud (All WV-MAP tests excluding Smarter Balanced ELA reading passages, WESTEST 2 RLA/Online Writing, ACT COMPASS Writing Skills andNAEP Reading) • P13 Use text to speech, including ELA reading passages(Smarter Balanced –for documented need, grades 6-11) Form required • P14 Have test read aloud, including passages (Smarter Balanced –for documented need for grades 6-11; students who are blind/low vision grades 3-11 who do not yet have adequate braille skills)

22. Documented Need:P13

23. Smarter Balanced • P03 Use contracted braille or tactile graphics (All WV-MAP tests excluding NAEP computer-based) • P23Use a magnifying device to enlarge assessment material • P28 Use high contrast on screen (Smarter Balanced, WESTEST 2 and Online Writing, ACT COMPASS,NAEP, and other computer based assessments) • P33 Turn off any universal tools (Smarter Balanced) • P34 Use embedded American Sign Language (Smarter Balanced – for ELA listening and math items only ) • P35 Use non-contracted braille and tactile graphics (Smarter Balanced) • P36 Use closed captioning (Smarter Balanced – for ELA listening and NAEP) • P37 Use masking (Smarter Balanced)

24. Smarter Balanced • P38Use color contrast (Smarter Balanced – in conjunction with print on demand) • P 39 Use color overlays (Smarter Balanced – in conjunction with print on demand) • P40 Use print on demand (Smarter Balanced) • P41 Provide translations glossary (Smarter Balanced ELL only for paper pencil version) • R04 Indicate responses to a scribe • R05 Use an abacus (Smarter Balanced, WESTEST 2 Mathematics and Science, APTA, ACT COMPASS Mathematics, ACT EXPLORE and PLAN)

25. Smarter Accommodations • R11 Use computer or other assistive technology device to respond (Alternate response options)(All WV-MAP tests) • R19 Use calculator (Smarter Balanced –for students needing a special calculator, e.g. braille or talking) • R20 Use multiplication table (Smarter Balanced) • R21 Use Speech to Text (Smarter Balanced) • T09 Provide separate setting (Smarter Balanced)

26. Smarter Balanced ELL Only • P30 Provide translated test directions (ELL Smarter Balanced – for math items only) • P31 Provide translations glossary (ELL Smarter Balanced – for math items only) • P32 Provide translations stacked (ELL Smarter Balanced – for math items only) • R15 Use a bilingual word-to-word dictionary (All WV-MAP and Smarter Balanced ELA- performance task full writes excluding WESTEST 2 RLA and Online Writing, ACT COMPASS Writing Skills and NAEP Reading and Writing)

27. Accommodations Monitoring

28. State Accommodations Monitoring Policies • West Virginia Policies: 2340, 2419, 2417 provide guidance for accommodations for students with IEP, 504 and LEP plans. • All required district and state assessments must provide accommodations monitoring using the WVS.326 Process. • Students should always receive the accommodations identified in their plans for other assessments. • Individual accommodations data is archived in the West Virginia Education Information System (WVEIS).

29. The Accommodations Process

30. WVEIS WOW Accommodations Verification

31. Prior to Testing: Verification Follow the steps outlines in the Participation Guidelines. • Accommodations are verified:(WVEIS WOW is compared to current IEP,LEP and 504 plan) • Assessment decisions are made prior to testing. • The only way to change an accommodation(s) is by holding an appropriate IEP meeting/addendum. • Finalizing it in the Online IEP.

35. Your County

42. The WVS 326 Form & Monitoring

43. The 326 Process • The WVS.326 form will be provided for all WV-MAP assessments. • One form will be provided for each student who should receive accommodations. • WVS. 326 video http://wvde.state.wv.us/oaa/videos/WV_326/Documentation%20Procedures.zip

44. WVS.326 New WVS.326 form includes all the accommodations changes All pre-slugging and data entry one side(no flipping back and forth) Directions on the back side Data entry is the same Complete information on accommodations and the WVS. 326 process is included in the Participation Guidelines.

45. During the Assessment • Data is marked for each accommodation that a student should be receive according to their current plan. • If you provide an accommodation not identified on the form, you have over-accommodated a student. • You may add an accommodation to a pre-slugged form; if you need to delete an accommodation, a new form must be filled out. • Teachers/BLC review forms daily at the site to assure they are documenting the form correctly. • Report all errors to Principal/BLC.

46. Let’s Talk About Codes If you mark Provided “Yes”- this means the student was given the identified accommodation. If you mark “No”- this means the student was not provided the identified accommodation. This is an accommodations breach UNLESS it is a: • Code 1-the student refused; or • Code 2-the accommodation is not allowed/applicable for this test If “no” is not marked with a code 1 or 2, then it constitutes an accommodations error that requires documentation.

47. Common Errors in Filling Out the WVS.326 Form Over-accommodating Under-accommodating Failing to provide a currently identified accommodation Selecting “No” and failing to identify a code 1 (refused) or code 2 (not allowed/not applicable) • Selecting “Yes” when accommodation is not pre-slugged • Selecting “Yes” when an accommodation was not allowed/not applicable

48. Training Issues Reasons for errors How to Fix Retrain on accommodations Use the quick guide in Participation Guidelines Clarify how to use NA reason code Emphasize how to add an accommodation Remind examiners to review sheets before submitting • Not understanding when specific accommodations are allowed for a test • Inappropriate use of the not applicable/not allowable reason code • Accommodations not verified/finalized or entered by the pre-slug • Failure to sign or date the form

49. What to do about students who do not receive accommodations? All incidents for failing to provide an accommodation requires written documentation. • The CTC will review all accommodation breaches  with principals/building level coordinators and report any findings to the Special Education, Title III and/or 504 director(s) and to the Office of Assessment and Accountability. • If a student has been denied accommodations listed within the IEP, 504 or LEP plan, there has been a breach in the integrity/accuracy of test results. Therefore, the CTC or county special education director should contact the principal who must inform the parent/guardian of the testing administration breach and provide the following options: • Test is invalidated and the student is retested using a breach form (if the testing window is still open). • Test is scored. • Test is invalidated and student receives a score of ―0. If the second or third option is selected—there must bea signed written agreement between the parent/guardian and principal/building level coordinator. Copies of the agreement must be kept on file with the CTC/county special education director, Section 504 director, or Title III director.

50. WVS.326 Reports