“S: and T:” Drives

1. (Re) Introducing the… “S: andT:” Drives

2. WHY SHOULD YOU CARE? So that TEACHERS AND STUDENTS can both reap the rewards of… COLLABORATION! And Controlled Interaction

3. COLLABORATION! On the S: Drive • Professionals, sharing with each other! • Documents, lesson plans, spreadsheets, links to resources on the internet • Sharing the information needed to make a better school. FRONT OFFICE TEACHERS (Secretary) (Counselor)

4. The “S:” Drive is for STAFF • The “S:” drive has many different FOLDERS • One folder for each building • Within each building, one folder for each Department • Sharing between departments is also possible

5. The “S:” Drive Can be visualized of as something like this: Separate “Folders” Each folder holds a separate school. \Beverly\ \Berkshire\ Since most staff work at just one school, you can basically think of the folder that holds your school as being “THE” S: Drive. \Bingham Farms\ S:\ \Covington\ \Derby\ Etc…

6. The “S:” Drive for one building… Here’s a more detailed look • Separate “Folders” • Each folder can hold more folders and files, such as • Wordprocessing • Spreadsheets • Pictures • Whatever! • But… • But only Teachers can see stuff in the TEA folder • only Front Office staff can see in the BA folder • The BLD folder is for sharing between departments. \DER-TEA\ \DER-BA\ \DER-BLD\FORMS S:\DERBY\ \DER-BLD\NCA \DER-FAC\

7. Different departments get different rights for their own shared areas. Teachers collaborating with other teachers in their “TEA” folder \DER-TEA\ (Teacher A) \DER-BA\ \DER-BLD\FORMS (Teacher B) \DER-BLD\NCA (Secretary) \DER-FAC\ (Teacher C) (Counselor) Custodian 1 Custodian 2

8. We can also create special folders for Controlled Interaction! S:\DERBY\ \DER-TEA\ (Teacher A) \DER-BA\ \DER-BLD\FORMS (Teacher B) \DER-BLD\NCA (Secretary) \DER-FAC\ (Teacher C) (Counselor) (This folder, S:\Derby\Der-bld\Forms\ is read/write for the Secretary, but read-ONLY to everyone else.) Custodian 1 Custodian 2

9. Here is an example of a folder that is SHARED between three people in two DIFFERENT departments. S:\DERBY\ \DER-TEA\ (Teacher A) \DER-BA\ \DER-BLD\FORMS (Teacher B) \DER-BLD\NCA (Secretary) \DER-FAC\ (Teacher C) (Counselor) Custodian 1 Custodian 2

10. Best Practices: • Start small – make one folder in your department’s folder • Ask others – Your TOA, the Helpdesk, other staff members • Practice with a colleague – Make “test” shared folders • Show off - Help others by sharing your BEST work • Invite others – Even collaboration needs a kick start.

11. What’s next? The T: Drive… TeacherControlled Teacher-Student InteractionANDCollaboration!

12. (TEACHER-STUDENT COMMON) T:\TEACHERS \SMITH JIM\HAND IN\ \SMITH JIM\HAND OUT\ \SMITH JIM\TEAM\ \DOE JANE\HAND IN\ \DOE JANE\HAND OUT\ \DOE JANE\TEAM\

13. While classroom lectures and discussions, are the basic way that teachers and students exchange information… another way is FOLDERS Students do their work/test and then hand it in. Not allowed to change answers, copy others. Teacher finds/creates content and puts in into the hand out folder and… Hand In Student to student (via the Team folder) Hand Out Teacher and students Team Students go to the handout folder and get their copies. You can have one team or a hundred team folders

14. THREE FOLDERS FOR EVERY TEACHER… (TEACHER-STUDENT COMMON) T:\TEACHERS \SMITH JIM\HAND IN\ \SMITH JIM\HAND OUT\ \SMITH JIM\TEAM\ \DOE JANE\HAND IN\ \DOE JANE\HAND OUT\ \DOE JANE\TEAM\

15. Teachers find or create or change files (content) for students to see (read/copy) or use for practice on or complete as an assignment. Favorites (web links) can be placed here too T:\TEACHERS \SMITH JIM\HAND IN\ \SMITH JIM\HAND OUT\ \SMITH JIM\TEAM\ \DOE JANE\HAND IN\ \DOE JANE\HAND OUT\ \DOE JANE\TEAM\ Note – Students can READ/COPY from ANY teachers’ hand out folder.

16. Students copy and paste (or drag) files to the hand in folders. They cannot change another student’s work. Or delete theirown for that matter. Its like a one-way letter slot Teachers can organize the hand in folders, one for each class, project, test, whatever. T:\TEACHERS \SMITH JIM\HAND IN\ \SMITH JIM\HAND OUT\ \SMITH JIM\TEAM\ \DOE JANE\HAND IN\ \DOE JANE\HAND OUT\ Note – Hand In folders are MUCH less tedious than going through email after email to download attachments. \DOE JANE\TEAM\

17. Teachers can have one team, or many. They can facilitate Teacher-Student collaboration… T:\TEACHERS \SMITH JIM\HAND IN\ \SMITH JIM\HAND OUT\ \SMITH JIM\TEAM\ \DOE JANE\HAND IN\ \DOE JANE\HAND OUT\ \DOE JANE\TEAM\ Or student-student collaboration. With the teacher just monitoring or occasionally guiding…

18. Sure, taken all at once it looks chaotic and overwhelming… (This is just TWO teachers) But there really are simple rules facilitating it all T:\TEACHERS \SMITH JIM\HAND IN\ \SMITH JIM\HAND OUT\ \SMITH JIM\TEAM\ \DOE JANE\HAND IN\ \DOE JANE\HAND OUT\ \DOE JANE\TEAM\

19. Really, the only difference is that two or more teachers share a common set of hand in, hand out and team folders. T:\GROUPS \NEWSPAPER\HAND IN\ \NEWSPAPER\HAND OUT\ \NEWSPAPER\TEAM\ \PEACE DAY\HAND IN\ \PEACE DAY\HAND OUT\ \PEACE DAY\TEAM\

20. So, that’s it. • S: drive • Create as many folders/files as you want within your department. • When you want to share with another department, call the helpdesk and they’ll make a new folder branching off of the BLD folder. • T: drive • Create as many folder/files in your “Hand In” and “Hand out”folders as you want • Ask your TOA to create whatever Team folders you want. Be sure to also give your TOA the list of students who should be a part of that team. • If two or more teachers need to share folders, have your TOA make a new group.

21. Go! Collaborate, Interact! (Via)your S: and T: Drive folders And of course… THANK YOU(for your time and attention)Kurt VogelNetwork Services