The Clinical Coordination PARTNERSHIP ( tccp )

1. The Clinical Coordination PARTNERSHIP (tccp) 12/12/13

2. Brief History • 2006: Created to address the difficulties for pre-licensure nursing programs to secure clinical space in acute care settings. • 2 years to gain footing • 2008: Allina Pilot – 12 hospitals and 5 nursing programs • 2009: Allina Pilot – 12 hospitals and 23 nursing programs • Outcome: Decrease 75% time spent scheduling clinicals; clear and transparent scheduling process between all clinical sites and programs • 2010-13: Expanded to 37 hospitals and 40+ nursing programs • 2011-Today: Maintain pre-licensure tools/services, develop Adv. Prac. Prof. tools/services and transition into a member-sustained entity (co-op model)

3. What we found: Pre-licensure Nursing

7. What we do: Pre-Licensure • Make sense of the chaos: • Standardized data language – everyone uses same data indicators in a similar process • Transparent data language – all partners have access to each other’s data (avoid blind fishing and research tools) • Standardized timeline – all partners are on the same timeline for their clinical scheduling activities • Access to a centralized, online scheduling application • Sustained communication, ongoing training and customer services for all TCCP scheduling activities, services and tools. • Active Education and Clinical Partnership – partners connected to maintain services/tools and collaborate on needed initiatives

8. TCCP Clinical Placement Process

10. Comments About Partnership “CPs could not sustain current numbers of clinical students without the TCCP partnership” “The meetings are critical for building rapport and developing a collaborative working relationship. It is important for the clinical partners and educational partners to see the "big picture" so we can more effectively work together and create solutions to problems.” “This has definitely helped out with all the confusing emails requesting clinical spots.” “Optimal venue for collaboration with partners in identifying problems, solutions, improving processes and practice.” “The partnership is what makes this job doable and enjoyable. It is such an incredible collaboration module. I've become so dependent on it, that I honestly could not do my job without it.”

11. Clinical Partner Savings • Pilot hospitals report an approximate 75% decrease in employee time spent scheduling, negotiating and tracking clinical activity data. • Before TCCP involvement ,staff time expenditures were 60 minutes per clinical activity • Most of these hospitals scheduled between 150 to 200+ rotations per semester • With TCCP involvement staff time expenditures were lowered to 15 minutes per clinical activity

12. Education Partner Savings • We anecdotally know that TCCP also saves Education Partners time in task redundancy & confusion • Currently no school has ALL of their clinical experiences run through TCCP (like clinical partners do) which make evaluation difficult • Education Programs do report significant efficiencies when working with clinical sites in the partnership

13. TCCP Transition to self sustained entity • 2010: Established the TCCP Advisory Committee to guide and implement transition efforts • If TCCP tools and services need to be maintained/continued after funding • Workable organizational entity – co-op model/member lead entity • Determine resources needed/budget • Sustainability strategies – how to obtain resources • Determine needed enhancements – Advanced Practice Professionals • 2013: First time launch of TCCP into a member-sustained entity

14. TCCP Advanced Practice Professionals • Developed based on strong TCCP partner feedback/recommendation • Goal: Improve efficiencies in clinical scheduling activities for Advanced Practice Professionals (NP and PA) • Current strategies: • Develop a common data language, standardized timeline and centralized/online scheduling application specifically designed for the needs of NP and PA programs • Develop a centralized, online informational website geared to de-mystify NP and PA programs - program contacts, clinical needs, clinical examples, models of how to use students to increase efficiencies in practice and recruitment

15. Questions?

16. Partner Scale • Based on previous calendar year activity • Approved activity only • Based on clinical experiences not student numbers • Developed by the TCCP Advisory Committee • Lengthy review of costs to maintain TCCP technologies and provide the partner services for successful scheduling coordination • Scale structure developed into tiers that gauge use of services and technology NOT to be per student • Approved on 12.18.12, in review for July 2015

17. Where TCCP Fees Go Direct Services: Scheduling process and data assistanceand training Software assistance Sustain communication Coordination of TCCP Advisory Committee New and turnover orientation Coordinate and develop new tools and services Growth: New technologies aimed to increase clinical efficiencies

18. TCCP Membership Fee Notice Process Timeline Mid-December • Pull user numbers, format into a report, send numbers to each users for review and to submit edits – 2 weeks • Implement edits by end of calendar year January • Create activity reports that highlight usage and corresponding membership fees (currently drafting) • All User Activity • User Specific Activity • Deadline for all users to receive reports – January 30, 2014 January – March • Partners may submit appeals to TCCP Advisory Committee for consideration of fee revisions