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HR Liaisons Meeting

HR Liaisons Meeting. April 15, 2010. Agenda. Introduction FIU Smoke-Free Tobacco-Free Workers’ Compensation Overview Stress and Resilience Performance Excellence Process Fringe Benefit Pool Payroll Transfers Payroll Detail Report Wrap Up. FIU Smoke-Free Tobacco-Free.

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HR Liaisons Meeting

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  1. HR Liaisons Meeting April 15, 2010

  2. Agenda Introduction FIU Smoke-Free Tobacco-Free Workers’ Compensation Overview Stress and Resilience Performance Excellence Process Fringe Benefit Pool Payroll Transfers Payroll Detail Report Wrap Up

  3. FIU Smoke-Free Tobacco-Free

  4. Workers’ Compensation Overview

  5. Purpose of Workers' Compensation Program • Eligibility for Benefits • When an Injury Occurs • Medical Emergency • Non-Medical Emergency • Return to Work Documentation • Contact Information Workers’ Compensation

  6. Workers’ Compensation • Purpose: • To provide legally mandated benefits to workers who are injured at work, or who develop a job-related illness as a result of their employment • The Florida Division of Risk Management determines eligibility for coverage based on the circumstances reported

  7. Eligibility for Benefits: • Coverage is available for full-time, part-time, and temporary employees including Graduate Assistants, Student Assistants and College Work Study • Registered volunteer workers are also covered • Coverage is not available for independent contractors or vendors who provide services to state agencies • Benefits may include payment for medical bills, mileage, lost wages and vocational rehabilitation Workers’ Compensation

  8. Medical Emergency: • GOto the nearest emergency medical facility • ON-CAMPUS emergency transportation CALL Public Safety at 348-5911 • Closest Emergency Medical Facility: • 2. OFF-CAMPUS emergency transportation CALL 911 • BE SURE TO INFORM THE EMERGENCY MEDICAL FACILITY AND RESPONDING PERSONNEL THAT THE INJURY IS WORK-RELATED Workers’ Compensation • MODESTO A. MAIDIQUE CAMPUS  • Kendall Regional Medical Center • 11750 Bird Road • (305) 223-3000BISCAYNE BAY CAMPUS • Mount Sinai Aventura • 2845 Aventura Blvd. • (305) 692-1000

  9. Non-Medical Emergency: • FILE Workers Compensation claim report (by injured employee or supervisor) • Online at the Workers’ Compensation Home Page • By phone to FIU Worker’s Compensation Program Coordinator at (305) 348-7960 or • After Business Hours Call OptaComp at (877) 518-2583 Assistance available 24 hours a day / 7 days a week Workers’ Compensation

  10. Return to Work Documentation: • Documentation is required from an approved Managed Care Network Physician or medical facility • Documents are submitted to Division of Human Resources, Workers’ Compensation Coordinator – PC 224 • Supervisors are strongly encouraged to identify appropriate modified duties for employees who have been released to work with restrictions Workers’ Compensation

  11. Contact Information: Division of Human Resources Mary Cruz, Workers’ Compensation Coordinator 11200 SW 8th Street, PC 224 Miami, FL 33199 Phone: (305) 348-7960 Fax: (305) 348-6476 E-mail: cruzma@fiu.edu OptaComp P.O. Box 44291 Jacksonville, Florida 32231 (877) 518-2583 Workers’ Compensation

  12. Stress and Resilience Facing the Challenge of Change.Dr. Ben Bissell. 2002. DVD. Leadership Resources and Consulting

  13. Performance Excellence Process (PEP)

  14. Training will take place beginning April 26, 2010. To register for training, visit the UTS training registration site. • Talent Management and Development will have Friday afternoons available for PEP meetings (by appointment only – 348-3206) beginning May 14, 2010 • Talent Management and Development is in the process of redesigning the form to make it shorter and minimize redundancies • Performance Excellence Process forms are due in August • For more information, visit the PEP website Performance Excellence Process

  15. Fringe Benefit Pool

  16. FIU is planning to adopt a University-Wide Pooled Fringe Benefit rate effective the first full payroll after July 1, 2010 • The Pooled Fringe Benefit Rate is an alternative method of budgeting and accounting for employer-paid fringe benefit costs • There is no change to employee benefit plans or enrollments Fringe Benefit Pool

  17. The rates are below and will apply to all departments and projects: Fringe Benefit Pool

  18. Charges Posted to the Department/Project: • Salaries: Faculty, Administrative, Staff, Temporary Employee, Student Assistant, Graduate Assistant and Overloads • Notice Period Payouts • Other Earnings: Allowances, Educational Incentive Awards, Bonuses, and Spot Awards • Fringe Benefit Amount: Earnings x applicable fringe benefit rate Fringe Benefit Pool

  19. Charges Posted to the Pool: • Retirement Programs: Social Security, Medicare, and Retirement • Insurance Programs: State Health, State Life, FICA Savings, • Unemployment Compensation, Workers’ Compensation • Leave-related Programs: Vacation, Sick and Comp Time Payouts, Salaries and benefits for faculty or staff on Parental or Sabbatical Leave • Tuition Waivers Fringe Benefit Pool

  20. Payroll Transfers

  21. Highest Number of Payroll Transfers by Month Number of Payroll Transfers by Fiscal Year Payroll Transfers

  22. Number of Payroll Transfers By Type Payroll Transfers

  23. Human Resources ADP Payroll Detail Report Employee ESS PantherSoft Financials TimeSaver EV4 Auto Pay Time Keeper Time Approver ReportSmith Payroll Transfers 4 1 5 3 2

  24. TimeKeeper/TimeApprover • Review not only hours but also validate • Cost Centers when approving TimeCard • Budget Manager • Review payroll expense charges to • departments/projects managed Payroll Transfers

  25. Payroll transfers that involve grants need to be routed through OSRA including transfers to and from C&G funding source • Payroll transfers more than 60 days for all academic units need to go to Academic Affairs for approval • Payroll transfers more than 60 days for non-academic units need VP approval • Payroll transfers must be submitted to Payroll by June 21, 2010 for this fiscal year, however, the receiving department will have an elevated accrual that will not be reversed in 2009-10 Payroll Transfers

  26. Payroll Detail Report Update

  27. Payroll Detail Report Update

  28. Communications Communications addressed to “Faculty and Staff” are for Faculty, Administrative and Staff employees Other Updates

  29. Event Student Employee of the Year Awards Ceremony Faculty and Staff Spring Picnic FIU Baseball Game Take Your Daughters and Sons To Work Day Date/Time Friday, April 16, 1:00 p.m. Saturday, April 17, 12:00 p.m. Saturday, April 17, 5:00 p.m. Thursday, April 22 Location Graham Center Ballrooms Between Gold and Blue Garages FIU Baseball Stadium FIU Upcoming Events

  30. Questions or Comments? Wrap Up

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