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Recipient Reporting: Jobs Created and Retained

Recipient Reporting: Jobs Created and Retained. March 2010. Overview of Reporting Requirements. The America Recovery and Reinvestment Act (Recovery Act) requires all recipients to report economic and financial performance data quarterly, via www.federalreporting.gov .

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Recipient Reporting: Jobs Created and Retained

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  1. Recipient Reporting: Jobs Created and Retained March 2010

  2. Overview of Reporting Requirements • The America Recovery and Reinvestment Act (Recovery Act) requires all recipients to report economic and financial performance data quarterly, via www.federalreporting.gov. • The Office of Management and Budget issued updated reporting guidance on December 18, 2009, providing additional instructions for the reporting of job creation/retention data (http://www.whitehouse.gov/omb/assets/memoranda_2010/m10-08.pdf ).

  3. Updated Job Guidance • Moving forward, recipients should report job data quarterly, not cumulatively. • Recipients should calculate the total number of jobs that were funded by the Recovery Act during the quarter. • Afunded job is defined as one in which the wages/salaries are either paid for or will be reimbursed with Recovery Act funding. • Job created – a new position created and filled, or an existing unfilled position that is filled, and funded by the Recovery Act. • Job retained – an existing position that is now funded by the Recovery Act. • A job is either created or retained, but it cannot be both. • The job data should include the sum of prime recipient, sub recipient, and vendor jobs created/retained (recipients should avoid double-counting).

  4. Instructions for Calculating Jobs Step 1: Calculate Quarterly Hours in a Full-Time Schedule. A. Determine the standard hours in a full-time work week schedule, as illustrated below. This example uses 40hours, but this number may vary depending on how an organization defines a full-time schedule. B. Multiply the full-time work week number by 13 weeks to determine the quarterly hours. C. Example: 40 Hours (full-time work week) X 13 weeks = 520 (Quarterly Hours) http://www.whitehouse.gov/omb/assets/memoranda_2010/m10-08.pdf, p. 23

  5. Instructions for Calculating Jobs • Step 2: Calculate the Full Time Equivalent (FTE) for this Quarter. • Total the number of hours worked in positions funded by the Recovery Act within the current quarter (for all employees). It is possible that an employee spends a portion of their time working on a Recovery Act project. The recipient should use the actual hours worked in this case. • B. Divide this number by the “Quarterly Hours in a Full-Time Schedule” calculated in Step 1. • 520Hours Worked and Funded by Recovery Act • ----------------------------------------------------------------- = 1.0 FTE • 520Quarterly Hours in a Full-Time Schedule

  6. CDC Job Calculation Example • Two employees were hired on 02/02/2010 to work full-time (40 hours per week) on a Recovery Act project. • Max # of hours worked = 640 hours • 40 hrs/week x 8 weeks = 320 hours • # of FTEs: 2 • Total hours available in quarter = 520 320 hours worked x 2 FTEs = 640 hours worked ------------------------------------------------------------------- 520 hours in a full-time schedule = 1.2 FTEs

  7. Job Data Quality Review • CDC reviews recipient data extensively. If errors are identified, CDC will notify the prime recipient and ask them to correct the error. There are two types of potential job errors*: • Over-reported jobs: Award amount divided by 4 (or 8 for two year awards) divided by the number of jobs reports is less than $3,770. • Under-reported jobs: Recipient was awarded more the $500,000 and has expended (for grants) or invoiced (for contracts) more the $500,000, but has not created any jobs. *Subject to change per HHS

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