ICT 111 – PART 2

1. ICT 111 – PART 2 APPLICATIONS SOFTWARE

2. 18-22/11: APPLICATIONS SOFTWARE • Remember: • Computer hardware VS human body • Computer operating systems VS human soul • Computer applications software VS human skills • Computer applications software is meant to solve problems of your interest • The common applications are known as OFFICE APPLICATIONS • Word processing • Spreadsheets • Database management systems • PowerPoint presentations

3. APPLICATIONS SOFTWARE … • During this course we will focus on the following: • Microsoft Office Word - word processing program • Microsoft Office Excel - spreadsheet program • Microsoft Access – database management system program • Word processing for • Text processing and management • Spreadsheets for • Number manipulations and presentations • Database management system for • Electronic filing operations

4. MICROSOFT WORD 2007 • Starting the program • Click at START (icon) • Click at ALL PROGRAMS • Point and click at Microsoft Office • Point and click at Microsoft Office Word 2007 • Wait!!! • Initial Microsoft Word 2007 screen • Ribbon of commands – home, insert, page layout, … • Main text area with a flashing cursor • Status bar at the bottom • Scroll bars • Rulers

5. CREATING A NEW DOCUMENT • After starting your program, proceed as follows • Just begin to type your first word • Press space bar once before typing the next word • Put a punctuation mark and then a space, not otherwise • Press enter key once to begin a new paragraph • Don’t guess end of line, there is an automatic detection of the end of the line • Don’t preconceive format of your document, just type it • Save your document • Format your document after finishing the typing work

6. 25-29/11: BASIC COMMANDS • Word processing program, like any other program gives you opportunities to store your work permanently in the storage device as follows • Click at OFFICE BUTTON or FILE icon • Click at SAVE button • To the appearing dialog box, provide the necessary information before you click at save button • Specify file name • Specify storage area • Click at SAVE button of the dialog box • Check the dialog box in the next screen:

7. SAVE AS DIALOG BOX

8. OTHER BASIC COMMANDS • CLOSE: used to close the program or a current open document • CLOSING A DOCUMENT • Click at OFFICE button • Click at CLOSE button • CLOSING A PROGRAM • Click at OFFICE button • Click at EXIT WORD tab/button • In either case, if you have unsaved document, the system will prompt you to save or discard changes

9. OTHER BASIC COMMANDS … • OPENING A DOCUMENT: in order to continue working with a previous document stored in a disk, you must retrieve it and put it into RAM • Click at OFFICE button • Click at OPEN button • Specify the place where you stored your file • Search your file from the specified storage area • Click at file you want to work with • Click at OPEN button of the dialog box • Wait for the file to open • Check the following dialog box

10. OPEN DIALOG BOX

11. EDITING A DOCUMENT • We, human beings are not perfect, we do make mistakes • So, in creating documents we can make mistakes here and there, hence need for making corrections • DELETING, INSERTING, OVERWRITING some characters help us to correct our documents • Before doing the corrections, we need to know how to navigate in our documents – moving cursor. • Use 8 navigation keys on the keyboard, use combination of the keys and use the mouse

12. SELECTING TEXT TO EDIT • There are several ways of selecting text: • Shift Key + Arrow key • Mouse dragging • *** These processes selects a letter, word, line, paragraph, etc. • Moving CURSOR from one point to another • Use one of the arrow keys • Use HOME or END keys • Use mouse • In order to edit your document, you must position CURSOR at the right position

13. DELETING CHARACTERS • There are two keys used for deleting characters • DELETE: deletes to the right of the cursor • BACKSPACE: deletes to the left of the cursor • Deleting an entire sentence or paragraph, proceed as follows: • Select the entire sentence or line or paragraph • Press DELETE or BACKSPACE or SPACEBAR • Example: A printer is a software representation of a physical print device. It must not be confused with the printing device itself

14. INSERTING CHARACTERS • Sometimes you just need to insert a missing character instead of deleting and then typing • Move cursor where you need to insert a character • Type in a missing character • Examples: • COPORATION – insert R between o and p • You can insert one character or several characters as needs may arise • You can also OVERWRITE characters. Try it on your own.

15. CHECKING SPELLING • While editing a document by deleting and inserting characters tries to improve your document, still some words may be incorrect • Microsoft Word program helps you to check spelling of your document as follows: • Open your document – what does it mean? • Point and click at REVIEW from the ribbon • Point and click at SPELLING • Follow on-the-screen instructions • You can change, replace, edit, ignore, etc.

16. CHECK SPELLING DIALOG BOX

17. 2-6/12: FORMATTING YOUR DOCUMENT • To format a document is like to improve its appearance • The following can be done: • Underline, bold and italicize text • Change font type, color and size • Change paragraph alignment • Change line spacing of a document • In order to do all these, you must select your text first. Do you remember how to do it?

18. BASIC FORMATS • Click at HOME button from the ribbon • Under FONT you can • Bold, underline, italicize, change letter case, change font size, type, color • Under PARAGRAPH you can • Change paragraph alignment, change line spacing, change paragraph indent, insert bullets, numbering, columns and align text. You can also change text direction • Once you select your text, you can do all the above operations

19. INSERTING SIMPLE OBJECTS • We have seen how to insert bullets, numbering and columns under paragraph of HOME button • There are other objects that are very important in word documents – page numbers, headers and footers and tables • Click at INSERT button of the ribbon • Page number: position and alignment • Header/footer: position and alignment • Table: decide on number of rows and columns then enter data • Practice to see how they work and look like

20. PRINTING A DOCUMENT • After finishing your document, you may need to get a hard copy – just print it as follows: • Open your document to print • Point and click at OFFICE/FILE BUTTON • Point at PRINT to open print options • Point and click at PRINT button to get a print dialog box • Select a printer to use in the printing process • Select PAGE RANGE – all, current page, pages, selection • Click at OK button of the dialog box • Wait for your document to be printed – printer ON? • Check the following print dialog box …

21. PRINT DIALOG BOX

22. END OF MICROSOFT WORD 7 • How to start the program • Main features of the initial screen • Creating a new document • Saving a document • Closing a document/program • Opening a document • Editing a document • Formatting a document • Inserting various objects • Printing a document