Scholar Chapter Training – Part 1

1. Scholar Chapter Training – Part 1 September 30, 2014

2. Introduction Liliana Ortiz Scholar Chapters Coordinator lortiz@hsf.net 310.526.3406 ext. 106 Paulette Palafox Director of Scholar Support, Outreach and Advocacy

3. Agenda • HSF Overview • Role of the Scholar Chapter Network • Why do Scholar Chapters exist? • HSF Scholar Chapter Network Institutions • Scholar Chapters and Scholar Chapter Affiliates • What do Scholar Chapter Members gain? • President Requirements • Advisor’s Role • Required Submissions • Required Events • Member Requirements • Funding Overview • Campus Event Resources • HSF Event Resources • Timeline • Homework Scholar Chapter Training – Part 1

4. Why We Exist Hispanics attending college after HS graduation 69% The Latino population is large and growing General population attending college after HS graduation We aim to give as many top Hispanic students as possible all the tools they need to apply to college, do well in their course work, graduate, enter a profession, excel, lead our nation going forward, and mentor the generations to come 64% 17% of the U.S. population is Latino 1 in 4 public school students nationwide are Hispanic More Latinos are going to college than ever before The high school drop-out rate for Latinos has declined 19% of all college students are Latino Hispanic Scholarship Fund Overview

5. A History of Investing in Latinos Since its founding in 1975, HSF has awarded over $470 million in scholarships – $36.1 million in FY 2014. • Over 60,000 HSF Alumni – the best and brightest among millions of scholarship applicants – are now distinguished leaders in their professions, communities, and the nation; many are now serving as HSF volunteers and mentors • Distinguished HSF Alumni are delivering incalculable ROI; examples include U.S. Treasurer Rosie Rios, ACLU Executive Director Anthony Romero, and U.S. Congressman Joe Garcia • Over 1.8 million visitors to HSF.net have been given free access to a range of services, resources, and information to prepare for college Hispanic Scholarship Fund Overview

6. Role of the Scholar Chapter Network The HSF Scholar Chapter Network exists to promote academic success and professional preparation among college students, while encouraging them to serve as role models and leaders in their communities.

7. Why do Scholar Chapters exist? HSF has less than 60 employees to outreach and support the needs of Latino students and their parents nationally, therefore, Scholar Chapters play an integral role in: • Supporting Latino students on campus both academically and professionally • Developing a supporting network of students on campus • Outreaching to local schools and communities about college preparation • Extending the efforts of HSF sponsored events and programs by serving as volunteers

9. Scholar Chapters and Scholar Chapter Affiliates What is an HSF Scholar Chapter? • An established and active organization that represents HSF at an institution. Who is an HSF Scholar Chapter Affiliate? • A student organization on campus that represents HSF on campus and that is associated with the Scholar Chapters. New Chapters will be considered Affiliates until meeting the Affiliate requirements.

10. What do Scholar Chapter Members gain? • Invitations to Chapter events which include academic, career, and outreach opportunities • Information on HSF scholarships and access to HSF resources • Access to the HSF Scholar Chapter Network • HSF’s Mentor Match (Open to HSF Scholars and Scholar Chapter Members) • Opportunities to meet HSF alumni and sponsors • Invitations to HSF events which include Leadership Conference, Leaders in Education Awards, etc. • Volunteer/Outreach Opportunities • Information on internship and job opportunities

11. President Requirements • Represent HSF on campus and maintain a professional demeanor when representing HSF and the Chapter on/off campus • Lead the board on executing the required events and ensure all event information and documents are submitted to HSF on time • Ensure all campus and HSF Scholar Chapter policies are followed • Maintain good communication with HSF • Maintain a good academic standing • Serve as Scholar Chapter President for a full-academic year • Ensure a smooth transition between boards

12. Advisor’s Role • Each Chapter must have a campus advisor. The advisor can be staff or faculty. She/he should be someone who can assist the President with navigating campus resources and guiding and providing feedback on Chapter events. • Advisors, along with the Presidents, need to submit the Advisor Form that will be made available after the second webinar.

13. Required Submissions • Leadership Agreement • Advisor Form • Official Campus Organization Verification • Request to Change/Update Webpage Form • End of the Semester Reports (Fall/Spring) • Per Activity (Events, Recruitments, General Meetings): • Event Participation Request Form (To request speakers) • Event Registration Form • Event Evaluation Form (For attendees) • Event Sign – In Sheet • Post-Event Form • Outreach Volunteer Form (For Outreach Volunteers)

14. Required Events Scholar Chapters • Events (4 Types) • Scholarship Informational • Academic Event • Career Event • Outreach Event *Must do one of each • Chapter Involvement • Examples: • Student Org. Fairs • Tabling at events – EX. UCCS Hispanic Heritage Month Celebration • If applicable, volunteer at an HSF event. (Minimum of 3 members) • Other Activities • Examples: • General meeting, academic event, career event, outreach event, social Total = 8 Activities

15. Scholar Chapter Affiliate Requirements Affiliates • Events (4 Types) • Scholarship Informational* • Academic Event • Career Event • Outreach Event *Must do the Scholarship Informational • Chapter Involvement • Examples: • Student Org. Fairs • Tabling at events • If applicable, volunteer at an HSF event. (Minimum of 3 members) • Other Activities • Examples: • General meeting, academic event, career event, outreach event, social Total = 4 Activities

16. Member Requirements Official Scholar Chapter Members are those who have participated in at least 6 Chapter activities, one of them being a volunteer event (EX. Outreach event/HSF Event). For “Affiliate Chapters,” official members have to attend at least 3 activities.

17. Funding Overview • School Funds • Scholar Chapters are encouraged to seek school funding for their events. Check the funding options at your school through your student organization office. • Fundraising • Scholar Chapters are allowed to fundraising for their Chapters. Please make sure to specify that you are fundraising for your Scholar Chapter and not HSF. Also, follow your school’s fundraising policies. • Local Sponsors • Scholar Chapters are allowed to see local sponsorship. It can be for event food, materials, etc. Please make sure to inform HSF of all local sponsorships.

18. Collaborations • Collaborations with other student orgs., campus departments and centers may reduce event costs. • Mini-grants • HSF Scholar Chapter funds that Scholar Chapters are allowed to request (Up to $250 per mini-grant). It is first come, first served. The requests will be available starting October 6th. • Bank Account • It is recommended that you set-up a student org. bank account on your campus to manage your funds. • Please do not use the HSF/Hispanic Scholarship Fund name on the bank account. • You may use Hispanic Scholar Chapter at Institution or Scholar Chapter at Institution.

19. Campus Event Resources Funding: School funds, collaborations Promoting: Campus listservs, flyering, share with other orgs/departments, class presentations, campus social media groups, etc. Partnerships: Student organizations, campus departments, career center, academic support centers, etc.

20. HSF Event Resources • Materials: • HSF Flyers • GMS Flyers • Pens • Lanyards • Board T-shirts • HSF Speakers: • Alumni • HSF representatives • Presentations: • HSF Scholarship • GMS Scholarship • College Prep • And More • Funding: • Mini-grants (First come, first served) • Marketing: • HSF Calendar of Events • HSF Monthly Newsletters • HSF Social Media • Scholar Chapter Webpages

23. Homework • Due Oct. 2nd: • Review and Submit Scholar Chapter/Affiliate Leadership Agreement • Create/update myHSF profile (https://my.hsf.net/en/users/sign_in)

24. Announcements • October 8th Alumni Hall of Fame in New York • Looking for local volunteers, please contact Isaac Cervantes at Icervantes@hsf.net

25. Thank you! Scholar Chapter Training – Part 2 is this Thursday, October 2nd 5:30 PM PDT Scholar Chapter Training –Part 1