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Dematerialization Initiatives ongoing in the Italian Senate

Dematerialization Initiatives ongoing in the Italian Senate. Carlo Marchetti ECPRD - ICT WG Meeting 2011. Dematerialization phases In-housing of pre-printing activities Agendas, Reports, Written answers Electronic document distribution RSS feeds for parliamentary acts

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Dematerialization Initiatives ongoing in the Italian Senate

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  1. Dematerialization Initiatives ongoing in the Italian Senate Carlo Marchetti ECPRD - ICT WG Meeting 2011

  2. Dematerialization phases In-housing of pre-printing activities Agendas, Reports, Written answers Electronic document distribution RSS feeds for parliamentary acts collaboration tool for work document distribution Tablets! Tablets! Tablets! Scriba project Tablet website Topics

  3. Document workflow • Typography service outsourced € € • Pre-printing phaseElectronic version available at the end of this phase • Distribution and accessto electronic and paper versions of the document • In-housing of pre-printing phases: • Agendas, Reports, Written answers • RSS feeds, • Collaboration tools, Tablet oriented services

  4. Initial w/flow Re-engineered w/flow Agenda dematerialization users office typo users office typo content draft draft € ok ok web-pub pdf pdf € pdf print print € check distrib distrib € paper paper • Formatting has been in-housed and printing has been reduced • Typo used to produce both pdf and hard copies.

  5. All Committee Offices now draft pdf agendas autonomously using office automation software Typography service is no longer involved in any formatting, printing and distribution phase Electronic publication is achieved sooner, and changes can be made autonomously by offices Savings: ~200K€/Year ~100K pre-printing ~100K hard copies Agendas dematerialization

  6. More complex document structures and software Main challenge is pdf file formatting quality Indexes Styles Annexes & Images Widows and orphans Hyphenation Extensive use of XML, XSL Savings: ~650K€/Year pre-print only Reports and written answers dossiers

  7. Recap • Dematerialization =pre-printing + distribution • Pre-printing phaseElectronic version available at the end of this phase • Distribution and accessto electronic and paper versions of the document • In-housing of pre-printing phases: • Agendas, Reports, Written answers • RSS feeds, • Collaboration areas, Tablet oriented services

  8. RSS feeds for parliamentary acts http://www.senato.it/guida/126846/331508/genpaginarss.htm • Every act is already produced in pdfformat since 2000 • either by offices or by typography • Every type of parliamentary act has an associated feed, e.g. • Bills RSS • Agendas RSS • “All” RSS • Links to pdf files produced during the last week • Enable reducing/stopping hard copies • Savings: ~150K€/Year • paper subscriptions canceled

  9. Distribution of work documents Committee X Committee Office • Committee Offices distribute several printed docs • making photocopies • distributing hardcopies of dossiers • printing docs that they draft • They’re starting to use a collaboration tool with web file sharing interface • Well known tool, new use • Each Committee Off. owns its “area” • Content organization is “private” • Access is authenticated • Senators access the documents securely from tablets/netbooks/PCs • WiFi in Committees Bill 1 Bill 2 • Authenticated access from • https://collaborazione.senato.it

  10. Tablet devices are good dematerialization companions Reading experience of tablets is maximized by epub open file format and readers: Store ebooks in a “book library” Turn pages Insert bookmarks Insert comments/notes Adjust char size/contrast PDF and HTML formats have different targets: PDF is wysiwyg HTML is volatile How to exploit epub? Tablets, Epub

  11. www.senato.it/ebook • An Open Source Engine to generate e-books of parliamentary documentation in ePub format starting from HTML, XHTML, XML, PDF documents

  12. ebook download Download standard predefined e-books: Last press review All agendas (Assembly and Committees) All last issued acts … Selectdocumentsof interest and create anebook “on demand” Bills Reports Agendas Non-legislativedocs …

  13. engine is open source http://scribaebookmake.sourceforge.net/ • Scriba conversion engine makes extensive use of open source software • We officially released the ScribaEpub conversion engine under GNU GPL3 license on sourceforge • Scriba is freely downloadable from source forge • It is a JEE web service that can be deployed on Tomcat OS AS • We will be glad of supporting parliamentary developers willing to integrate Scriba conversion engine in their infrastructures.

  14. Tabletoptimizedwebsite http://tablet.senato.it • Migrating webTV site, we faced issues on layouts and streaming formats • This drove us to build a light experimental version of a simple website optimized for tablet devices • based on HTML5 and CSS3 to maximize rendering on tablets • It is a cheap and OS/device independent alternative to “Apps” • Less costly to evolve and to maintain • Has limitations • We are evaluating the use of tablet website and apps for consolidating the efforts on dematerialization and offering new “tablet oriented” services

  15. Thank you!carlo.marchetti@senato.it

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