Laboratory Equipment and Supplies Contracts

1. Laboratory Equipment and Supplies Contracts Webinar August 9, 2010

2. Evaluation Team • Sarah Hilderbrand, ID (Contract Admin.) • Judy Shirley, AR • Jodyi Hall, KY • Christine Oberman/Richard Brough, CO • Irene Pena, MI

3. What is Included? • Full Line Catalog of Laboratory Equipment and Supplies • Items costing *$75,000 or LESS [per item] after discount applied *(individual states may set a lower limit)

4. What is excluded? • Items costing in excess of *$75,000, after discount (*participating entities may set a lower threshold) • Items included in the Catalog(s) which are not specifically designed or intended for laboratory use (e.g. reception chairs, couches, coffee tables, general office equipment)

5. Contract Awards Idaho Statewide Blanket Purchase Order (SBPO) 1336: Fisher Scientific L.L.C. 2000 Park Street Pittsburgh, PA 15275 www.fishersci.com Idaho Statewide Blanket Purchase Order (SBPO) 1337: VWR International, LLC 1050 Satellite Blvd. 30024 Suwannee, GA 30024 www.vwr.com

6. Who are the contract administrators? • Fisher Scientific, L.L.C: J.T. McGuire Industry Director Sales james.mcguire@thermofisher.com • VWR International, LLC: Steve Villines Director, Government Market Sector steve_villines@vwr.com

7. Procurement Process • Fully compliant with IDAHO law • Pre-solicitation meeting with interested vendors • RFP released April 20, 2010 • RFP closed June 2, 2010 • 8 Proposals received (3 Full Line Catalog; 4 Microscope; 1 Gloves) • 5 Proposals non-responsive; microscopes not awarded • 2 contracts awarded for Full Line Catalog

8. Contract Term July 1, 2010 – June 30, 2013 (2) Optional Renewals of (1) Year Each

9. Evaluation Criteria • Pricing – 50% • Technical – 50% Experience and References (25%) Customer Service and Support (20%) Sustainability (2.5%) Local Business Support/MWBE/DBE (2.5%)

10. Proposal Tabulation Technical PointsCost PointsTotal (500) (500) (1000) Fisher Scientific L.L.C. 441 465 906 VWR International, LLC 403 500 903

11. Ordering Information • Ordering by Toll Free Number or Internet-based Ordering System (www.vwr.com; www.fishersci.com). • Internet-based Ordering System requires a login/password to obtain contract pricing, terms and conditions. • Visa and MasterCard P-Cards are both accepted. • A current list of local sales representatives (along with their contact information) will be maintained on each Contractor’s webpage. • Your local sales rep will provide you with login and password information, as well as training and customer support. • Your entity will be assigned a unique identifier by which you will be able to track your orders. • Any issues? Call or Email Sarah Hilderbrand, ID (208.332.1612 or sarah.hilderbrand@adm.idaho.gov).

12. Eligibility Process In all cases STATE CHIEF PROCUREMENT OFFICIAL will have the final say on who can and cannot participate The WNCDT will contact State Chief Procurement Officials directly to start process (so expect emails from wncoopdt@gmail.com) All 50 states and DC have executed the NASPO Cooperative MOA, so are eligible to use any WSCA or NASPO cooperative contract, at their choice

13. Who Can Participate? Participation at several different levels (can be confusing so we will ask lots of questions, please be patient) State signs a Participating Addenda for entire state and its cooperative purchasing venture Every legally eligible entity in the state can use State signs a Participating Addenda ONLY for non state entities Every legally eligible entity that is not a STATE agency can use State does not sign a Participating Addenda Every political subdivision PA within that state must be approved by the state chief procurement official Sometimes individually Sometimes by entity

14. Participation Process In case you determine that you will not enter into a state-level participating addendum, the WNCDT would like to understand how you want to proceed if other potentially eligible entities might want to participate The WNCDT will try to handle questions from potentially eligible entities, unless you specifically tell us to do something else The following process will be used when other states or entities wish to participate

15. Details How do we get people signed up? 1 – email request from entity (can be through contract providers) as long as these details are included: contact individual’s name, full name of entity, phone number, email address, physical address 2 – WNCDT will email state director and request authorization for participation 3 – WNCDT will email back both contract providers and entity with authorization to proceed to complete the participating addendum 4 – Entity completes the contract provider’s draft participating addendum (from the WNCDT), negotiates signs it and forwards it to contract providers point of contact [this can be done by scanning signed documents if that is permitted by the entity] 5 – Contract providers point of contact signs participating addendum and forwards to WNCDT at wncoopdt@gmail.com 6 – WNCDT will annotate on the participating addendum state authorization, create a PDF file of the participating addendum and the state authorization 7 – WNCDT will forward copies of the PDF file to entity, contract providers point of contact and the entity WSCA/NASPO Cooperative Development Team (Kate and Paul) will complete steps 6 and 7 in one working day

16. Then What? Participating addenda will be posted on NASPO and WSCA websites This is done to provide easy, direct access for your agencies, political subdivisions and other entities eligible to participate under your authority Contract Providers can create and maintain state specific landing pages from their main contract landing page

17. Thank You Please let the WNCDT know if we can be of any assistance: Kathryn Offerdahl, WSCA/NASPO Cooperative Development Analyst (kofferdahl@armms.com) Paul Stembler, WSCA/NASPO Cooperative Development Coordinator (pstembler@amrms.com) We use wncoopdt@gmail.com to keep traffic about these contracts concentrated in one location

18. Laboratory Equipment and Supplies Contracts If you have questions about the contracts: Sarah Hilderbrand sarah.hilderbrand@adm.idaho.gov