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Certification of Obligations

Certification of Obligations. Finance Workshop April 29, 2008. What is the Certification of Obligations?. An annual review and certification that all outstanding obligated balances are: Valid Supported by documentation Correct Complete. Why Do We Certify Obligations ?.

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Certification of Obligations

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  1. Certification of Obligations Finance Workshop April 29, 2008

  2. What is the Certification of Obligations? An annual review and certification that all outstanding obligated balances are: • Valid • Supported by documentation • Correct • Complete

  3. Why Do We Certify Obligations? • Required by NAO 203-34 • Assures obligations reported on financial statements are accurate • Provides an opportunity to clear obsolete obligations • Congress expects agencies to recover money through deobligations

  4. What is the process? • Finance Office sends the request to Line Office CFOs mid-July to review obligations as of June 30 • LO CFOs send requests to FMCs • FMCs review obligations; certify to LO CFOs • LO CFOs send certifications to FO by September 1

  5. How to Review Obligations • Use Data Warehouse/Discoverer Workbook CAMSADM.Certification-of-Obligations • To Review: • POs, Contracts & Grants use “High Level - PO” Worksheet (tab) • Other Obligations use “High Level - Non-PO” Worksheet • Deob Candidates Worksheet • For More Details: • Transaction Detail - Reference No. Worksheet • Transaction Detail - Doc Group & No. Worksheet

  6. DW/Discoverer Open Workbook Screen

  7. High Level PO, Non-PO & Deob Candidates Worksheets Parameter Screen

  8. High Level - PO Worksheet Query Results (1)

  9. High Level - PO Worksheet Query Results (2)

  10. Page Items Bureau Code Affected Doc Group Column Headings Affected Document No Vendor Report Name Affected Item type Fund Code Fiscal Year Fund Code Program 1 - 4 Code Org 1 - 7 Code Project Code Object 1 - 2 Code UDO + UDO DWADJ UEXP + UEXP DWADJ PEXP + PEXP DWADJ Total Obligs (with DWADJ) Max Trans Date High Level - PO WorksheetData Items

  11. High Level - Non-PO Worksheet Query Results

  12. Deob Candidates Worksheet Query Results

  13. Transaction Detail - Doc Group & No. Worksheet Parameter Screen

  14. Transaction Detail – Doc Group & No. Worksheet Query Results

  15. Page Items Bureau Code Affected Doc Group Project Code Column Headings Affected Document Number Affected Document Type Affected Item Type Affected Reference No PO Feeder Sys No Fiscal Year Fund Code Fiscal Year Org1 Code Org2 Code Org3 Code Fund Code Task Code Object 1 - 2 Code Trans Date Prior Year Record Flag UDO UEXP PEXP Subsystem Code Trans Source UDO DWADJ UEXP DWADJ PEXP DWADJ Org 1 - 7 Code Transaction Detail – Doc Group & No. Worksheet Query Data Items

  16. Transaction Detail - Reference No. Worksheet Parameter Screen

  17. Transaction Detail - Reference No. Worksheet Query Results

  18. Page Item Bureau Code Column Headings Affected Doc Group Affected Document No Affected Document Type Affected Item Type Affected reference No PO Feeder Sys No Fiscal year Fund Code Fiscal Year Org1 Code Org2 Code Org3 Code Fund Code Project Code Task Code Object 1 - 2 Code Trans Date PY Record Flag UDO UEXP PEXP Subsystem Code Trans Source UDO DWADJ UEXP DWADJ PEXP DWADJ Transaction Detail - Reference No. Worksheet Query Data Items

  19. Deobligation Requests and Corrections • Send deobligation requests and corrections to AOD/FFB for documents other than contracts and grants Identify CBS obligation #, reference #, document type, FCFY, ACCS, amount • Send deobligation requests to AGO for contracts and grants

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