电子邮件（ E-mail ）

1. 电子邮件（E-mail） 电子邮件（E-mail）通常包括三部分：邮件头、正文和签名。 邮件头：包括发件时间（计算机自动完成）、收件人的电子邮件地址、寄件人的电子邮件地址（计算机自动完成）、日期（计算机自动完成）和主题行。 正文：这是电子邮件的内容，它的书写方式和普通的信函一样。 签名：写在邮件的最后，有时附有发件人的其他信息，如电话和其他联系方式等。 From: 发件人 To: 收件人 Cc: Carbon copy 抄送 Bcc: Blind carbon copy 暗送/密送 Subject: 主题 The To: field. This contains the addresses of the primary recipients of an email, from whom you would expect a response, if any. In email, the Cc: command is straightforward enough, as it says ‘send a copy of the message to an address other than the main recipient’ (the address that you place in the To: field). So if you want to send a message to more than one recipient, at least one address will have to go in the To: field. The other addresses can also go in the To: field or they can go in the Cc: field. Everybody gets a copy of the message, and all recipients can see who else the message has been sent to.

2. Blind carbon copies are used to send a copy of an email to a recipient without any of the other recipients being aware that the Bcc’d recipient got a copy of the email. Bcc says ‘send a copy to another address...but in this case, don’t indicate to the recipient that you sent this copy’. Attachment: 附件 This is the name given to a file that is sent with an email, an email attachment can be any type of file including images (photos), documents, zipped files/folders, etc. Most email providers have a limit on the size of the attachment that can be sent, also, you can only send up to a certain amount of attachments with each email. Reply: 答复 Reply to All: 全部答复 Forward: 转发 High Priority: 高优先级 Normal Priority: 普通优先级 Low Priority: 低优先级

3. Sample 1 From: xxshuo@tom.com Time: 2005/03/09/16:51:15 To: dinglun@eyou.com Subject: RE: greetings Dear Xinglun, I received your e-mail yesterday. You told me you were very busy now, getting ready for the exam. Every day your teacher gave you a lot of papers to do. And you worried about your lessons. You were afraid of falling behind others in this exam. My dear, don't be so worried. You are doing your best. I believe you'll get good marks in your exam. Even if you don't do well in the exam, you don't need to be worried, bemuse you have tried, and you have a long way to go. Now I’m getting on well with my study. We are in the same situation. I try to do some sports, even singing, so that I can relax myself. I think it is better. I hope you do so. Attached please find some photos of me taken recently. Give my best wishes to your family. Yours, Li Dong

4. Sample 2 From: sunshine_01@air.con.com.uk Time: 2005/03/12/16:58:07 To: helen_z@yahoo.com.cn Subject: Customer Service Dear Mr. Shang, We greatly appreciate your letter describing the assistance you received in solving your air-conditioning problems. We are now in our fifth year of operation, and we receive many letters like yours indicating a high level of customer service satisfaction regarding our installations. We are pleased that our technical staff assisted you so capably. We would like you to know that if you need to contact us at any time in the future, our engineers will be equally responsive to your request for assistance. Thank you again for your very kind message. Yours sincerely, Grant Benson Chief engineer

5. E-mail Writing Tips • Use specific subject lines • Always include a subject line in your message. These allow the reader to prioritize, search, and file the message appropriately. It is also important to make it meaningful. • e.g. “Meeting”/ “Important Production Meeting Wed, 4 Jan, 2008”, which one is better? • Keep messages precise and to the pointEmail messages should rarely be longer than one page. Put important information in the first paragraph so the reader can immediately determine its urgency and relevance. Format the message into easy-to-read sections using appropriate bullets and paragraph breaks. Keep to one subject. • Do a spell checkThis is a must. • Do not overuse mail distribution listsLimit the use of distribution lists, as the information in your message may not be useful to everyone on them. Use caution when replying to distribution-list messages, ensuring that you reply only to the sender and not to the entire list, unless a reply to all is appropriate.

6. Include your name and telephone number in the messageAlways include your name and alternative contact information in your message. This allows people to call or fax you information more easily. Try to keep your signature short—maximum seven lines. Best regards, Mark Scott Business Development Manager ABC Co. Ltd. Sales & Marketing No.123 Changning Road , Shanghai, 200040, China Tel: +86 21 68004123 Fax: +86 21 68004567 • Keep messages in thread formatThreads are a series of responses to an original message. Using threads keeps the original message and reply together and makes it easier for the participants to follow the chain of information that has been exchanged. When replying to messages, do a genuine reply, which will re-use the existing subject line. Do not send a new message with a new subject line.

7. Make it easy and simple for people to read and replyIf you want your email to be readable at all times and at all platforms, plain text is the way to go. • Check size of attached filesBe careful with attached files. If in doubt, ask first, and offer to forward the attachments separately to interested parties. This applies even more when writing to mailing lists.

8. 电子邮件常用缩写 (The Basic Abbreviations of the E-mail) 缩写 完整形式 汉语意思 ASAP As soon as possible 尽可能快地 BTW By the way 顺便 FYI For your information 供你参考 PLS Please 请 CU See you 再见 CUL See you later 待会儿见；回见；再见 TKS/TNX Thanks 谢谢 AFAIK As far as I know 据我所知 AAMOF As a matter of fact 事实上 BFN Bye for now 再见 BRB Be right back 去去就来 F2F Face to face 面对面 HHOK Ha ha, only kidding 哈哈，开个玩笑 HTH Hope this helps 希望这能帮上忙 IMHO In my humble opinion 依本人愚见 IMO In my opinion 依我之见 IOW In other words 换言之 LOL Laughing out loud 大笑 IC I see 我明白了 OIC Oh, I see 噢，我明白 OTOH On the other hand 另一方面

9. 电子邮件常用符号 (The Basic Symbols of E-mail) 符号 英语意思 汉语意思 :-) smile 微笑 :-( sad or angry 伤心或生气 :-| care nothing about 不在乎 B-) a smiling face of a person 戴眼镜人的笑脸 in glasses :~( shed tears 掉眼泪 :-D haw-haw 哈哈大笑 :-o surprise or shock 惊讶；震惊 :-p smile with showing one’s 吐舌头笑 tongue ;-) raise one eyebrow 使眼色 *<|:-) Santa Claus 圣诞老人