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The presentation will begin at approximately 3:00 PM EST

Using DMV Records to Access SSNs. The presentation will begin at approximately 3:00 PM EST

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  1. Using DMV Records to Access SSNs The presentation will begin at approximately 3:00 PM EST Information on how to join the teleconference can be found on the “Info” tab in the upper left of this screen. Please be sure to use the “Attendee ID” when dialing in to associate your name with your phone. In order to cut down on background noise, please mute your phone by dialing *6 upon entry into the meeting. During the Question and Answer portion of this presentation: • You can re-dial *6 to unmute your phone and ask a question; or • Type your question into the Q&A panel below the participant list and click “Send.” A copy of this presentation and a link to the recording will be shared with the IES Grantees and EIMAC listservs. SLDS Webinar 11-6-13

  2. Using DMV Records to Access SSNs Presenters – Idaho Department of Labor • Karen Jarboe Singletary • Rico Barrera Agenda • How Idaho Accessed Driver’s License Data to Help Its SLDS/WDQI Projects • Questions from Webinar Attendees SLDS Webinar 11-6-13

  3. In the beginning… 2010 Round of WDQI • “Wouldn’t it be great if we could get all this data from all these places?” • Reaching out to Department of Motor Vehicles (DMV) • Previous Informal Data Exchanges • Providing Low- and Moderate-Income (LMI) on Economic Distressed Areas (EDAs) • In-Out Migration Data SLDS Webinar 11-6-13

  4. Key to Getting There Sell it – • Interact with your counterparts • Focus on the benefits to the state and its residents SLDS Webinar 11-6-13

  5. Trials and Tribulations The MOU Process • Specify its purpose and authority • Identify each parties’ duty and obligation • Designate the positions involved • Safeguards and costs (if any) • Ensure legal review • Don’t hold your breath SLDS Webinar 11-6-13

  6. Trials and Tribulations What helped? • State DMV statute that allows for data sharing What didn’t help? • Politics – Internal and External SLDS Webinar 11-6-13

  7. How Does It Work? What did we ask for/get? • Social Security Number (SSN) • Name: First, Middle, Last, Suffix • Any additional AKAs (multiple names, maiden names) • Date of Birth (DOB) • Gender • Last-record update date SLDS Webinar 11-6-13

  8. EDUCATION: Name, DOB, Gender LABOR: SSN DMV: Name, DOB, Gender, SSN DMV: Name, DOB, Gender, SSN SLDS Webinar 11-6-13

  9. Name Resolution Engine Probabilistic matching algorithm Developed by State Department of Education with 2009 SLDS grant Score given for each matching criteria met • Set matching thresholds to minimize need for manual intervention A common identifier (LABUID) is assigned to facilitate future data retrieval SLDS Webinar 11-6-13

  10. SLDS Webinar 11-6-13

  11. Security-Privacy Concerns Limit transfer of Personally Identifiable Information (PII) between silos Partitioned UID system • Spread out the pieces of the puzzle Data remains in control of originating organization Data access and transfer requires pre-approval • Aggregate data used when possible SLDS Webinar 11-6-13

  12. Match Rate 90% of wage records matched DMV records 85% match rate anticipated when paired with Education records SLDS Webinar 11-6-13

  13. Questions? SLDS Webinar 11-6-13

  14. Using DMV Records to Access SSNs Contact Info and Resources Keith Brown, State Support Team, keith.brown@sst-slds.org Lauren Wise, SLDS Team, lauren.wise@ed.gov Presenters: Rico Barrera, Senior PlannerWorkforce Development, Idaho Department of LaborRicardo.Barrera@labor.idaho.gov, 208-332-3570 ext. 3316 Karen JarboeSingletary, Senior Research Analyst Communications and Research, Idaho Department of Labor Karen.JarboeSingletary@labor.idaho.gov, 208-332-3570 ext. 3215 SLDS Webinar 11-6-13

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