9th UNICA Scholarly Communication Seminar Academic Libraries & Open Science:

1. 9th UNICA ScholarlyCommunicationSeminar Academic Libraries & Open Science: How to meet the challenges? SESSION 2 The library - vector of changetowards Open Science Diana Pustuła Head Office for European Research and Liaison University of Warsaw Vilnius, 13.10.2019

2. UW – FACTS AND FIGURES • The University of Warsaw was founded in 1816 • 47.6 thousand students and PhD students • 7.2 thousand employees of which over 3.7 thousand Faculties • 21 departments, 30 extra-departmental academic and research units • 330 million euro budget/year • 800 international partners • University graduates have won 6 Nobel Prize awards: • Nobel Prize in Literature: Henryk Sienkiewicz, CzesławMiłosz, Olga Tokarczuk (2018) • Nobel Peace Prize: Menachem Begin, Joseph Rotblat • Nobel Prize in Economic Sciences: Leonid Hurwicz

3. UW – FACTS AND FIGURES • Focus on • student-centredinnovativeeducation & • scientific excellence Since 2017 the University of Warsaw is a member of

5. UW – UNIVERSITY OF RESEARCH • 3 750 academic teachers • 3 200 doctoral students • 100 million €yearlyresearch budget ⅓ of the University budget • 3 350 research topics in the fields of the humanities, social, exact  andnaturalsciences, as well as numerous interdisciplinary studies, including subjects in medical or technical sciences • 1 500 projects financed by national or international research programmes, funds and organisations • 8700 publications/year • 400 international conferences/year

6. UNIVERSITY OF RESEARCH • Active participation in international reseachprogrammes including EU R&I FPs • Participation in over 400 EU projects since FP5 • Over 100 FP7 projects and joint undertakings • Over 100 projects (co)financed from H2020 including EIT grants (KIC Food and KIC Climate) plus 19 COST actions • Hundreds of differentinternationalresearchgrants • Home for 2 International Centers of Excellence, at the UW Centre of New Technologies, in: • quantum physics in partnership with the University of Oxford and • regenerativemechanisms for health in partnership withUniversity Medical Center Göttingenat Georg-August-University Göttingen

7. UW – Researchintensive University- the challenges • A lot of research units and faculty members • Big volume of research project • Big demand for research support services • Digital revolution • Open Science & Open Access strategy • development and implementation • differentlevels and stages

8. Open Science & Open Access • Freeaccess to publications and research data • EU level policy • Plan S – transition to OA publications • EU Research and InnovationProgrammes • Open Research data Pilot (access and reuse of research data generated by H2020 projects) • National policy • University strategy (part of EI)

9. Open Science & Open Access • University strategy • EU projectimplementationlevel • OA to publications • Data Management Plan and OA to research data DMP in H2020 projects: • Optionalatfirst • Defaultnow with anopt-out options

10. Open Science & Open Access Where to look for suport at the University to prepare DMP? Data Management Plan: • a formal document that specifies how research data will be handled both during and after a research project, • identifies key actions and strategies to ensure that research data are: • of a high quality, • safe, • sustainable and (where possible) • accessible and reusable.

11. INTERACTIONS AMONG PROJECT MANAGEMENT STAKEHOLDERS – Internal & External Support National legal framework UW - Host Institution • Training • Consultations • Exchange of best practices in research administration PIs Central Offices NCP’s Network • International Networks • UNICA, COST TN Legal Financial Organizational Constrains Faculties& Faculty Sections

12. UNIVERSITY OF WARSAW Administrativestructure – Central Research SupportingOffices Vice-Rector for Human Resources and Financial Policy Vice-Rector for Research and International Relations Vice-Rector for Student Affairs and Quality of Teaching Vice-Rector for Development OFFICE for International Research & Liaison

13. UNIVERSITY OF RESEARCH • Employs 6persons • Since 2000 tillJune 2018 operated as Section of RSO • Coordination of strategicresearchpartnershipslike4EU+ Alliance • Research policy and project management support (full project life-cycle) • Close cooperation with other University central offices and departments • Status of RCP „CENTRUM” EU RP since 2014 r. (NCP Network) • Participation in COSTProgramme, BESTRPRAC TN – The Voice of Research Administrators. Buildinga Network of Administrative Excellence (2013-2018), WG LEGAL Leader • Cooperation with UNICA (Chair of EURLO WG) • and EUA (member of two WG) • On-line courses on applying for researchgrantsfor PhDstudents (3 editions); recognitionunder • „PhDstudents-friendly University” programme • Development of principles of an on-line application • supporting management of FP7 projects („PROBAD”) • Support of excellent researchat UW in phocusat Central level: • Office for International Research and Liaison (OIRL) 13

14. UNIVERSITY OF RESEARCH Office for International Research and Liaison – scope of support • Project pre-award stage • Active search for potential prestigiousresearchgrant applicants at UW • Proposal writing support, trainingevents and workshops, • Individual consultations of proposals, • LoI, NDA, pre-proposalagreements • Project award stage • GA negotiations • CA, PA negotiations • Financial, IPR, governance issues etc. • Project post-award stage • Grant management support at the central administration level • - Rules for internationalresearch project implementationat UW including :rules of recruitment and employment,financial management,IPRissues • - Training services forprojectmanagement (PIs and faculty research administration) • - Liaison between PI and other University research supporting offices, • - Grant officer for each project – standing contact point for the PI & facultyadministration (help-desk) etc. • - Monitoring of periodic reports, contractsamendments, support duringfinancial audit

15. UNIVERSITY OF RESEARCH University libraryandthe OIRL – what we have in common? • The University Library (BUW)*: • providesscientificand didacticsupport for UW staffand students, • buildsanorganizationalculture in anatmosphere of friendlycooperation, • provides the UW employees with opportunities for individual development and continuousimprovement of qualifications, • cooperates with UW units and various science and cultureinstitutions, • createshisownscientific, didactic and culturaloffer, • reaches a growingnumber of users. *Selectedgoals of the BUW based on itsStrategy

16. ADMINISTRATIVE SUPPORT & FINANCIAL MANAGEMENT OF RESEARCH PROJECTS Structure & processes Employment – Europeann Charter& Code CENTRAL LEVEL HRO Bursar’s Office Legal Office OFFICE for International Research & Liaison TTO Public Procurement Office From the proposal to the final payment InternalAudit and Control The University Library Press Office Urgentneed for cooperation with the University Library: - support in development of DMPs, - training of the Facultymembers and researchmanagers

17. Diana Pustuła, University of Warsaw SESSION 2 The library, vector of change towards Open Science From the point of view of a research administration officer ABSTRACT The university grant offices, notwithstanding their different specific names, being involved in research project management contribute indirectly to the institutional implementation of Open Science strategy. In particular to the Open Access (OA) policy to publications and research data. Scientific institutions struggle between assuring the best possible protection (including IPR) of the research results for the sake of their effective commercialisation on the one hand, and their wide but secure dissemination, on the other. Doing so they need to consider not only internal or national but also EU policies and specific initiatives on Open Science and/or OA (influencing both aforementioned ones) to comply with (e.g. Open Research Data pilot). Not to mention contractual obligations resulting from the specific R&D grant agreements. The latter ones are gaining on importance in the context of participation of the scientific institutions in the biggest EU Framework Programmes for Research and Innovation and, therefore, winning attention of the university management and the central administration offices. The research managers are more and more often expected to advise the scientists not only on the institutional infrastructure and different solutions on OA to publications but also to guide them through the requirements of but not limited to opening research data underlying publications. One of them assume also development of a Data Management Plan specifying which data in the specific project will be open. Bearing those new and growing OA tasks in mind, requiring pooling institutional experts and infrastructure, a close cooperation between the research grant offices and the university libraries it is crucial and very much needed taking into consideration the vital role of libraries “in the preservation, curation, publication and dissemination of digital scientific materials, in the form of publications, data and other research-related content” and “in the creation of the Open Science movement.”(OECD 2015) *OECD (2015-10-15), “Making Open Science a Reality”, OECD Science, Technology and Industry Policy Papers, No. 25,OECD Publishing, Paris. http://dx.doi.org/10.1787/5jrs2f963zs1-en.

18. Diana Pustuła, University of Warsaw SHORT BIOGRAM Diana Pustuła, MA, LL.M., University of Warsaw, Head of Office for International Research and Liaison, 2007-2018 (June) Deputy Head of Research Services Office; Since 2014 Head of Mazovia Region Regional Contact Point for H2020; Active member of European networks: since 2016 Chair of EU Research Liaison Officers Working Group at UNICA, 2014-2017 WG “Legal” leader & MC member in COST TN 1302 BESTPRAC, since 2018 EUA Simplification Expert Group member. MA degree, Adam Mickiewicz University in Poznan, Faculty of Law and Administration; LL.M. degree, Dresden University of Technology, Faculty of Law; Postgraduate diplomas from: University of Cambridge (English & EU Law), University of Warsaw (IPR; accounting & audit); German University of Administrative Sciences in Speyer as DAAD fellow (knowledge management); Pennsylvania State University, College of Education (HE, administration, leadership, policy & planning) as Hubert H. Humphrey Fellow (with professional affiliation at the University of Washington) granted by the Polish-American Fulbright Commission.

19. Thank you for your attention! Diana Pustula, MA, LL.M. HeadOffice for International Research & Liaison University of Warsaw, Poland E-mail: diana.pustula@adm.uw.edu.pl Tel.: +48-22-5524214