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Fiber Plant Construction British Columbia Dynamic RFQ Information Session

Fiber Plant Construction British Columbia Dynamic RFQ Information Session. Agenda. Introduction Scope Timeline Dynamic RFQ Training Dynamic RFQ Event Rules Q & A. Introduction. Scope. British Columbia Regional Fiber Construction 2011 Forecast is at $16 M

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Fiber Plant Construction British Columbia Dynamic RFQ Information Session

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  1. Fiber Plant Construction British Columbia Dynamic RFQ Information Session

  2. Agenda • Introduction • Scope • Timeline • Dynamic RFQ Training • Dynamic RFQ Event Rules • Q & A

  3. Introduction

  4. Scope • British Columbia Regional Fiber Construction • 2011 Forecast is at $16 M • Suppliers will be charging task code rates for projects less than $30K • This Dynamic RFQ is only for projects $30K and up: * All the projects less than $30 k will be executed under agreed upon task code prices

  5. A quick overview of the Scope of our Fiber Construction Projects • Fiber Construction Projects consist of construction only (permits, route selection, design, engineering are excluded in scope) • Our project volumes have increased by 6 times compared to last year • These projects, on an average, equal 2kms and are located in Vancouver, North Van, Richmond, Burnaby, Surrey and surrounding areas • Types of projects include Access, Backbone, NNI, Business or Commercial fiber builds • 60% aerial (overlash or new strand) and 40% buried • Some require Civil builds and others leverage 3rd Party support structures • All 2011 projects are expected to be completed in 2011 • 50% of the projects complete within 2 months of the year i.e. June/July or Sept/Oct and the remainder throughout the year

  6. Timeline Online Bidding Event  Training – May 4th, 2011 (3pm EDT) Pre-bidding Begins   – May 4th, 2011 (4pm EDT) Pre-bidding closes   – May 9th, 2011 (3pm EDT) Online Bidding Event – May 10th, 2011 (3pm EDT) – British Columbia Region

  7. Award Decisions • In the BC area, we believe we can deliver our business needs over the next few years with 4 primes. In exchange for providing us with attractive discounts during this event, we are prepared to provide additional volumes to the top ranked vendors. Our goal is to use the following allocation model across our chosen primes in BC: • 1st Place :                             45% volume •                 2nd Place :                            30% volume •                 3rd Place :                             15% volume •                 4th Place :                             10% volume       •                                               ------ •                                             100% •                                                              ------ • Caveats:     • Any new vendor will be brought in under pilot mode for the first 3 months, before being ramped up to the volume allocation committed. • Rogers Communication reserves the right to remove prime status from vendors under the following scenarios: • Undue delays in project timelines • Work quality not meeting Rogers standards • Undue cost over runs • Excessive change order

  8. The Email Invitation • Invitation email includes: • Your user name or ID • Hyperlink to access the website for bidding (just click on it to proceed) • Help Desk phone #

  9. Login • Enter your user name • Enter your password

  10. Creating a Password Create a permanent password

  11. Accept Terms and Agreement Ariba Terms & Conditions for use of the site must be accepted

  12. Create Personal Profile Create your personal Profile

  13. Open the Event • Find the online event in OPEN or PREVIEW status • Click to open

  14. Review Prerequisites • Click to proceed with answering required Pre-Bid questions

  15. Submit All 3 Prerequisites • You must : • Accept the agreement • Agree to the process • Download then upload a revised Capability worksheet.

  16. Accept Rogers Online NDA Accept the online Rogers NDA

  17. Select Lots Before entering your opening bids, please select the appropriate lot you will be bidding for

  18. Phase 1 – Pre Bid : Enter Opening Bids (1 of 3) • Read each section of the event carefully • Enter your bids (discount percents) for the three highest $ groupings of projects

  19. Phase 1 – Pre Bid : Enter Opening Bids (2 of 3) • Click the link to download a file • Click update file to upload into the tool • Help is on every page!

  20. Phase 1 – Pre Bid : Enter Opening Bids (3 of 3) • Need to talk with Rogers? Compose a message online • Save every 10 minutes or when you set away • Submit when ready, you can do revision.

  21. Revising your Pre-Bid • Your Pre-Bid has been submitted • Click Revise to make changes

  22. Login For Event Day • Enter your user name • Enter your password

  23. Event Day Screen Layout • You must : • Enter Discount % • Update Total (optional) • Submit Current Lot to send bid to Rogers • Click on All Content to review other sections of this event.

  24. Phase 2 – Online Event: Enter Bids (1 of 4) • You must : • Enter a Discount % in Line 1 – 2 – 3 • Click Update Totals to see Extended Price • Click Submit Current Bid to send to Rogers (click OK if asked) • Review other parts of the event

  25. Phase 2 – Online Event: Enter Bids (2 of 4) • You must : • After you click Submit Current Lot, you must SUBMIT for Rogers to receive the event

  26. Phase 2 – Online Event: Enter Bids (3 of 4) PressF5 for an instant screen refresh to track your rank • You must : • After you click Submit Current Lot, you must SUBMIT for Rogers to receive the event

  27. Phase 2 – Online Event: Enter Bids (4 of 4) If a bid is submitted within the last 3 minutes, the time will be extended an additional 3 minutes

  28. Repeat Bid if Applicable You can submit bids as many times as you want before the time runs out, and see how your rankings change

  29. Bid Increment Error • To fix an increment error: • Your new bid must be at least 0.25% less than you previous bid on the overall spend • Actual increment changes with every bid

  30. Alternate Bidding Submission: Increment Selected Items (1 of 3) • To fix an increment error: • Your new bid must be at least 0.25% less than you previous bid on the overall spend. • Actual increment changes with every bid

  31. Alternate Bidding Submission: Increment Selected Items (2 of 3) • To Bid a % Increment: • Mark the Lines you want to bid • Enter the Increment % and click Apply • Submit Current Lot

  32. Alternate Bidding Submission: Increment Selected Items (3 of 3) • To Bid a % Increment: • Click OK to actually submit to Rogers

  33. Compose Message (1 of 2) Need to communicate with Rogers? Click the Compose a Message button

  34. Compose Message (2 of 2) Type your message here. Type your message or attach a file, then click Send

  35. End of Bidding • The online event is complete: • All participating suppliers must send a screen- shot of this page to the Rogers contact to confirm final bids. • Rogers will contact selected suppliers to finalize Awards.

  36. Review Period The event will go into Review mode once bidding ends

  37. Contact Info Problems? Call Rogers or Help Desk

  38. Dynamic RFQ Execution Rules

  39. Questions and Answers

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