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FRBR and Cataloguing Rules: Impact on IFLA’s Statement of Principles and AACR/RDA

FRBR and Cataloguing Rules: Impact on IFLA’s Statement of Principles and AACR/RDA. by Barbara B. Tillett FRBR Workshop Dublin, Ohio May 4, 2005. Functional Requirements for Bibliographic Records (FRBR). Entity-relationship model Entities: Group 1, 2, 3 Relationships Attributes User tasks

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FRBR and Cataloguing Rules: Impact on IFLA’s Statement of Principles and AACR/RDA

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  1. FRBR and Cataloguing Rules: Impact on IFLA’s Statement of Principles and AACR/RDA by Barbara B. Tillett FRBR Workshop Dublin, Ohio May 4, 2005

  2. Functional Requirements for Bibliographic Records (FRBR) • Entity-relationship model • Entities: Group 1, 2, 3 • Relationships • Attributes • User tasks • Find • Identify • Select • Obtain • National level record elements (mandatory & optional data)

  3. Series (work/expression) Uniform Title Person Work/ Expression Uniform Title Concept Manifestation Possible FRBR applicationsScenario A - Now Authority Bibliographic Item Holding

  4. Person/ Corporate body Concept Scenario B Authority Person/ Corporate body Series (work/expression) Uniform Title Work/ Expression Uniform Title Manifestation Bibliographic Item Holding

  5. Person/ Corporate body Scenario C Authority Person/ Corporate body Series (work/expression) Uniform Title Concept Work/ Expression Uniform Title Manifestation Bibliographic Item Holding

  6. Person/ Corporate body Concept Scenario D Authority Person/ Corporate body Series (work/expression) Uniform Title Work/ Expression Uniform Title Manifestation/ Item Holding

  7. Person/ Corporate body Scenario E Authority Person/ Corporate body Series (work/expression) Uniform Title Concept Work/ Expression Uniform Title Bibliographic Manifestation/ Item Holding

  8. JSC Public Web Site http://www.collectionscanada.ca/jsc/index.html

  9. Resource Description and Access

  10. Strategic Plan for AACR/RDA • http://www.collectionscanada.ca/jsc/stratplan.html

  11. Targets of Strategic Plan • New edition – 2007/2008 • New Introductions • Principles, functions of catalog, conceptual info. • Content guidelines, updated examples • Authority control • FRBR terms when useful • Simplify • Reduce redundancy • Increase consistency across all types of content • Reach out to other communities • Web-based product

  12. RDAResource Description and Access • Introductions (general principles/ concepts) • Part I - Description • Part II - Relationships • Part III – Authority control • Appendices • Display options • Abbreviations, capitalization, numbers • Glossary

  13. RDA Timeline (Proposal) • Dec. 2004 Draft Pt. 1 to constituents • Apr. 2005 Reworked approach/structure • July 2005 “Prospectus” for RDA • Dec. 2005 Reworked Pt. 1 • 2006 Reworked Pt. 2 • 2006 Pt. 3 • 2007 Introductions and Appendices • June 2007 Tests of Web product • Dec. 2007 Text to publishers • 2008 RDA Web available

  14. International Cataloguing Principles ICCP, Paris, 1961

  15. IME ICC 2 Latin America/ Caribbean • IME ICC 1 • Europe • (including AACR2)

  16. Bulgarian Chinese Croatian Czech English Finnish French German Greek Hungarian Italian Japanese Korean Lithuanian Portuguese Romanian Russian Slovak Spanish (Spain) Spanish (Latin America) Draft Statement of Principles

  17. IME ICC Goals & Objectives • Goal • Increase the ability to share cataloguing worldwide by • Promoting standards • Objectives • Develop “Statement of International Cataloguing Principles” • See if we can get closer together • Make recommendations for an International Cataloguing Code

  18. Introduction • Serve the convenience of the users • Broaden Paris Principles • All types of materials (not just text) • Description • Access (not just choice and form of entry, but all access for bibliographic and authority records) • Build on • Great cataloguing traditions of the world • FRBR and FRAR and future FR-Subjects

  19. 1. Scope • Guide development of cataloguing codes • Bibliographic and authority records • Library catalogues + • Consistent approach to descriptive and subject cataloguing • All kinds of resources

  20. Scope, continued • Highest principle for constructing cataloguing codes = convenience of the users of the catalogue

  21. 2.1 Entities in Bibliographic Records • FRBR entities • Work • Expression • Manifestation • Item • Separate bibliographic record for each manifestation • Collection • Individual work • Component

  22. 2.2 Entities in Authority Records • Controlled forms of names • Person • Family • Corporate Body • Work • Expression • Manifestation • Item • Concept • Object • Event • Place Конфуций

  23. 2.3 Attributes and 2.4 Relationships • Attributes • Identify the entity • Data elements in bibliographic and authority records • Relationships • Bibliographically significant • Identified through the catalogue

  24. 3. Functions of the Catalogue • To enable a user to • Find • Identify • Select • Obtain • Navigate

  25. Functions of the Catalogue • To enable a user to • Find • Single resource • All resources belonging to same work • All resources belonging to same expression • All resources belonging to same manifestation • All works and expressions of a given person, family, or corporate body • All resources on a given subject • All resources defined by other criteria

  26. 4. Bibliographic Description • Based on internationally agreed standard • ISBDs • Levels of completeness • Based on purpose of the catalogue or bibliographic file

  27. 5. Access Points • Formulate following general principles • Controlled • Provide consistency • Normalize following a standard (“authorized headings”) • Record in authority records (normalized forms and variant forms to use as references) • Uncontrolled • Title proper found on manifestation • Keywords

  28. 5.1.1 Choice of Access Points • Bibliographic record • Titles of works and expressions (controlled) • Titles of manifestations (uncontrolled) • Names of creators of works (controlled) • Names of other persons, families, corporate bodies, and subjects deemed important for finding, identifying, selecting the bibliographic resource

  29. 5.1.1.2 Access Points to Authority Record • Authorized form of name • Variant forms of name • Related names

  30. 5.1.3 Language • Names expressed in several languages, prefer • Information from manifestations of the expression in the original language and script, but • If original language and script is not normally used in the catalogue, the heading may be based on forms found on manifestations or in references in one of the languages and scripts best suited to users of catalogue

  31. 5.1.3 Language, continued • Access should be provided in original language and script whenever possible, through either the authorized heading or a reference. • If transliterations are desirable, an international standard for script conversion should be followed.

  32. 5.2 Forms of Names for Persons Still under discussion: • Name consists of several words, entry word should follow conventions of the country and language most associated with that person, as found on manifestations or reference sources.

  33. 5.3 Forms of Names for Families Still under discussion: • Name consists of several words, entry word should follow conventions of the country and language most associated with that family, as found on manifestations or reference sources.

  34. 5.4 Forms of Names for Corporate Bodies Still under discussion: • Corporate name should be given in direct order, as commonly found on manifestations

  35. 5.5 Forms of Uniform Titles • Title alone or • Name/title combination or • Title qualified by addition of identifying elements • Corporate name • Place • Language • Date • Etc.

  36. 5.5 Uniform Title, continued • Original title or • Title most frequently found in manifestations of the work or • Commonly used title in language and script of catalogue Still under discussion: Always add language and date.

  37. 6. Authority Records • Construct to control authorized forms of names and references used as access points • Persons • Families • Corporate bodies • Works, expressions, manifestations, items • Concepts • Objects • Events • Places

  38. 7. Foundations for Search Capabilities • 7.1 Search and Retrieval • Access points • provide reliable retrieval of bibliographic, authority records and associated bibliographic resources and • limit search results

  39. 7.1.1 Searching Devices • Names, titles, and subjects searchable and retrievable by any device, e.g., • Full forms of names • Key words • Phrases • Truncation • Etc.

  40. 7.1.2 Indispensable Access Points • Base on main attributes and relationships of each entity • For bibliographic record: • Name of creator or first named creator when >1 • Title proper or supplied title for manifestation • Year(s) of publication or issuance • Uniform title of work/expression • Subject headings, subject terms • Classification numbers • Standard numbers, identifiers, “key titles”

  41. 7.1.2 Indispensable Access Points • For authority records: • Authorized name or title of the entity • Variant forms of name or title for the entity

  42. 7.1.3 Additional Access Points • For bibliographic record, e.g., • Names of additional creators beyond first • Names of performers, families, or corporate bodies in other roles than creator • Parallel titles, caption titles, etc. • Uniform title of series • Bibliographic record identifiers • Language • Country of publication • Physical medium

  43. 7.1.3 Additional Access Points • For authority records, e.g., • Names of titles of related entities • Authority record identifiers

  44. Convenience of user Common usage Representation Accuracy Sufficiency and necessity Significance Economy Standardization Integration Defensible, not arbitrary If contradict, take a defensible, practical solution Objectives for Construction of Cataloguing Codes

  45. Continue online discussion list (can subscribe through the IME ICC Web site) Publish articles, give presentations, etc. to share the proposals Contact and involve other information communities (toward shared new vocabulary, concepts, and goals) Continue worldwide review (continue regional meetings) Next Steps

  46. Web Sites • Frankfurt meeting http://www.ddb.de/news/ifla_conf_index.htm • Buenos Aires meeting http://www.loc.gov/imeicc2

  47. Next Meetings • 2005 Middle East (Cairo, Egypt) • 2006 Asia (National Library of Korea, Seoul) • 2007 Africa

  48. Applications of conceptual model • FRBR is conceptual model • No application is prescribed • Opportunities for the future in new systems designs • Greater connection with a&i, digital aggregators • Keep user foremost in mind

  49. Thank you!

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