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90 days before budget/project end date

SPONSORED PROJECTS CLOSE OUT GRID. Departments. OSP. 90 days before budget/project end date. Review 3 months forward for final closeout Will no-cost extension be needed? -Have the necessary requirements met (cost sharing, etc.). Review 3 months forward for final closeout

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90 days before budget/project end date

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  1. SPONSORED PROJECTS CLOSE OUT GRID Departments OSP 90 days before budget/project end date • Review 3 months forward for final closeout • Will no-cost extension be needed? • -Have the necessary requirements met (cost sharing, etc.) • Review 3 months forward for final closeout • Will no-cost extension be needed? • Have the necessary requirements been met (cost sharing, etc.) During budget/project end date month -Review Encumbrances (PO’s payroll, travel, etc.)-Review Subaward billing activity -Allowable costs -Cost Share/In-Kind Commitments -Review Personnel $ • Discuss with Dept Encumbrances ( PO’s, payroll, travel, etc.) • Subaward Billing activity • Allowable costs • Calculation of F&A costs • Cost Share/In-Kind Commitments • Key Personnel % of sal commitment (proposal/award vs.OGA) Within 60 days after budget/project end date • -Compile final accounting package and fax it to OSP • -Copy of outstanding encumbrances • -Call sub-recipients for Final Bill (if needed) • -Request copies of PI’s reporting requirements • (i.e. progress, invention, etc.) • -Compile final accounting package with Dept. • Copy of outstanding encumbrances • Copy of journals for F&A adjustments • Call sub-recipients for Final Bill (if needed) • Request copies of PI’s reporting requirements • (i.e. progress, invention, etc.) Within 90 days after budget/project end date • All Encumbrances should be reflected in OGA • (Sub bills, PO’s, travel, etc.) • -Final allowability review of charges to period of award period • -E-mail OSP Manager confirmation of costs • -Request OSP to Freeze account • -Interim/Final Report copies from PI to OSP (progress, invention, etc.) • - All Encumbrances should be reflected in OGA (sub bills, • PO’s, travel, etc.) • All F&A Adjustments should be reflected in OGA • Final allowability review of charges to period of award period • Request from Department confirmation of costs • Interim/Final Financial Report to be completed • Freeze account • Interim/Final Report copies from PI (progress, invention, etc.) Within 120 days After budget/project end date -Send any information to OSP that should be sent to records retention with official grant file. -Complete “Grants Closeout Check List” - Close out PTAEO Account ( 7/07)

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