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Umoja Brief – UNEP

Umoja Brief – UNEP. August 2013. IPSAS and Umoja. “I keep on hearing about IPSAS and Umoja but I am not sure what they are”. Deployment (Foundation & Extension 1). 1 Jul 13. UNIFIL/UNSCOL (Lebanon) [Foundation]. 1 Oct 13. PK Missions + GSC and HQ support entities [Foundation].

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Umoja Brief – UNEP

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  1. Umoja Brief – UNEP August 2013

  2. IPSAS and Umoja “I keep on hearing about IPSAS and Umoja but I am not sure what they are”

  3. Deployment (Foundation & Extension 1) 1 Jul 13 UNIFIL/UNSCOL (Lebanon) [Foundation] 1 Oct 13 PK Missions + GSC and HQ support entities [Foundation] 1 Jan 14 PK Missions (RB funded) + SPMs [Foundation] 1 Feb 14 Pilot (Haiti) [Extension 1] UNHQ, UNON (Including UN Habitat and UNEP) & ECA [Foundation + Extension 1] PK Missions & SPMs(int’l staff) [Extension 1] 1 Jul 14 1 Jul 15 remaining OAHs & Regional Commissions [Foundation + Extension 1] 1 Jan 16 PK Missions & SPMs (Local Staff) [Extension 1] Cluster Cut-Over Entity Realization Phase Stabilization Phase Pilot [Foundation] - 6 mo. + 3 mo. x16 1 Cluster x20 2 Cluster 3 Cluster Pilot [Extension 1] 4 Cluster 5 Cluster 22 October 2012

  4. Introduction to Site Realization Activities We are currently in the preparation stage for Umoja The key areas of site preparation activity include the following: • Programme Management and Mobilisation • Process Validation • As-is Data Validation • Local Configuration • Role Mapping and Communications • Data Management • Testing • Technology and Infrastructure • Training • Cutover Preparation We are here

  5. Expected activity over the next 3 months (UNEP)

  6. Data verificationexercise - summary • Umoja team NY have prepared an Excel Workbook with a staff list from IMIS • We need to clarify which staff have transactional roles • Once those with transactional role have been identified, then it needs to be determined how much of their time is spent on various activities • This will only take approximately 5-10 minutes per staff member

  7. Resourcing Update – UNEP & UN-Habitat Umoja Nairobi Startup Team Business Process Re-engineering / Change Management Supply Chain Finance HR Coordinator P3/P4 existing staff (100%) UNEP UNHABITAT Paul Vrontamitis Karan Samani Umoja Nairobi Future Expanded Team Experts part/full-time Functional Experts and other Regional or Geographically Located Staff Grants Programme Geographic Etc

  8. Resourcing Update - UNON 1. UmojaNairobi Steering Committee UNON, UN-HABITAT, UNEP (Alexander Barabanov, Chris Kirkaldy, Christophe Bouvier, Sami Dimassi, SiamakMoghaddam, Jane Nyakairu,.) STEPHEN STANNAH 2. CORE STARTUP TEAM PAUL VRONTAMITIS KARAN SAMANI SIMON BEAMISH 3. FOCAL POINTS, PROCESS EXPERTS & TECHNICAL LEADS Office for Operations ADMIN RESOURCE Divisions Executive Office Regional Offices CHIEFS OFFICE Cecilia Morales ICT Sami Dimassi FINANCE/IPSAS Moses Tefula HR GertPieltjes PROCUREMENT Emmanuelle Corino LEGAL Sara Rahman DEWA SandorFrigyik DEPI Didier Salzmann DTIE Frank Lankeit DRC OnesmusThiongo DELC Sheena Chana DCPI Cecilia Kibare GEFCO SandeepBhambra OnesmusThiongo(Other names to be inserted) Darragh Farrell 4. EXPANDED TEAM OF PROCESS EXPERTS Branches Management Regional Offices Branches Management Regional Offices Branches Management Regional Offices Branches Management Regional Offices Branches Management Regional Offices

  9. What Focal Points and Process Experts can Expect • Communication • Passing on communication as required to Section/Unit level through team/staff meetings • Data Verification • Meetings & Video Conferences • User Verification Testing (UVT) & Product Integration Testing (PID)

  10. Process Expert Focus Areas • Data Collection Exercise - Urgent • Real Estate Staging database (valuation / re-measurement) • UNEP/UN-Habitat: Offices outside of Nairobi, all real estate valuation, measurement, MoUs, leases etc. • Project Management - voluntary trust funds and grants • Property Management Group (PMG) – Offices outside NBI • Supply Chain Reporting Business Intelligence

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