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DocBLITZ

DocBLITZ. Your solution for paperless work environment www.docblitz.com.np. NepaSoft Solutions Pvt. Ltd. (WDN Group). NepaSoft Solutions Pvt. Ltd. (A sister company of WDN Group). A sister company of World Distribution Nepal Group established in 1994

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DocBLITZ

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  1. DocBLITZ Your solution for paperless work environment www.docblitz.com.np NepaSoft Solutions Pvt. Ltd. (WDN Group)

  2. NepaSoft Solutions Pvt. Ltd. (A sister company of WDN Group) • A sister company of World Distribution Nepal Group established in 1994 • Expertise on Oracle, Java, GIS (Geographic Information System), Visual Basic, PHP, JSP, MySQL • Already completed 26 software projects for Nepal Government, Private Organization and International clients . • Software development experience of 8 years. • Partners of Oracle, ESRI, iFlex, Huawei, Intasys, DELL, Toshiba, Sun Microsystems, CISCO and many more.

  3. Why do we need DMS? (Document Management System) • On average a number of copies are made for every document. • A Huge Amount of Revenue is Spent on • Creating • Managing • Searching • Distributing • Processing documents • Most of the time is spent on frequent access to document from its physical location The Hard Facts :

  4. Hard Facts (contd.) • Documents are exposed to the risk of • getting • Damaged • Misplaced • Misfiled • Misused by Unauthorized Access • Huge Man Power for document processing • Documents handled manually • Difficulty in tracking the state of the document flow

  5. Overview of DocBLITZ • Central Storage for Documents

  6. Overview (contd..) • Documents are accessible anytime by the users

  7. Overview (contd..) • Document access is controlled through permission given to users

  8. Overview (contd..) • Encryption Option available for confidential documents

  9. Overview (contd.) • Supports various file formats(HTML,XLS,DOC,PPT,GIF,TIFF,JPG etc)

  10. Overview (contd..) • Automation of Business Processes • Controls the flow, updates and tracks information in your workplace • Automate activities within the organization, faster processes • Guarantees that a process or set of steps are followed thoroughly and completed correctly

  11. Workflow Definition: Define the various stages of the document processing. For each stage, define participants • Graphical Route Editor: Friendly graphical interface to create and modify simple and complex work flow • Priority: Associate a priority with a work item which will help participants to schedule their tasks on priority basis • Key based Routing: Based on the key value, the documents are routed to the specific user • Automatic Routing: Automatically initiates routes for documents when they are created • Restricted Routes: Capability to restrict the types of documents, which can go through a particular route • Managing Route: Allow administrator to monitor the task progress and user responses (eg through various reports) • Task Notification: Notify participants when they have a new task to perform. • Security: Prevents unauthorized users from initiating a route process / acting on a document in route Flow Key Features • Workflow Definition • Graphical Route Editor • Set Task Priority • Key based Routing • Automatic Routing • Restricted Routes • Managing Route • Task Notification • Security

  12. Word Excel Scanner Paper Documents Page maker Encryption of Documents Search Retrieve Print Index Documents Storage Export Backup DocBLITZ Process Overview

  13. Benefits • Tangible benefits • Reduced operating costs • - personnel • - printing • - distribution cost • Saves Time • - frequent access to physical location reduced • - quick search • - faster processing time

  14. Benefits (contd.) • Intangible benefits • Business Process Automation • Increases Productivity • Improved communication • Decision support and improved planning capability • Quick and efficient customer service

  15. Before and After Tick Tick Click Click Time Ticking!!! DocBLITZ Clicking!!! Document Management at your fingertips

  16. Case Study on LC Process

  17. Branch 2 Branch 1 Assumptions Center Center

  18. LC LC LC No. : 04LC0010 Applicant’s Name : Rohan Shrestha Beneficiary : Sanjeev Agrawal LC Date : 10-01-2004 LC Docs LC Docs Issuance Revenue Receipt BBNFN4 Doc Revenue Receipt BBNFN4 Doc Issuance Amendments Amendments LC Receive Date : 20-01-04 DAA Send Date :22-01-04 Branch :Thamel Amendment Date. :04-01-04 Branch : Thamel Issuance Date : 03-01-04 Branch : Thamel Issue Date :25-01-04 Ack. Date : 30-01-04 Branch : Thamel Receipt Policy No. :00140010 Branch : Thamel Adaptation of LC Project (Project Type) Project Type Keys LCApplication.jpg BBN3.jpg PAN.jpg Approval.jpg Amendment_app.jpg Invoice.jpg Package_list.jpg AWB.jpg Origin_certificate.jpg Revenue_reciept.jpg BBNFN4.jpg Attached Files

  19. Issuance

  20. Amendments

  21. Revision of LC Docs

  22. BBNFN4 Doc

  23. Revenue Receipt

  24. Thank You

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