Field Survey for R/W Plans

1. James E. Kenyon, P.S. ODOT District 3 Jim has an Associate Degree in Civil Engineering and has been a licensed Professional Surveyor in the State of Ohio since 1983 with considerable experience in Boundary surveying, Right of Way surveying and plans, Geodetic and GPS surveying.Jim started with ODOT in 1988 as the Survey Operations Manager for District 3, has been the Acting Real Estate Administrator on two occasions throughout his career and functions as the R/W Manager responsible for Consultant R/W Plan reviews, District R/W Plan preparation and the District Right of Way Plan records in addition to directing the District 3 Survey Operations.

2. Field Survey for R/W Plans • Field Survey for Right of Way Plans • Survey Manager Database (SMD) file • Survey Feature Code List for data collection • Topographic items • Existing Utilities • Ohio Utility Protection Service (OUPS) • Oil and Gas Producers Underground Protection Services (OGPUPS) • Subsurface Utility Engineering (SUE) • Property Monumentation • Right of Way Monumentation

3. http://www.dot.state.oh.us/Divisions/ProdMgt/Production/CADD/Pages/GEOPAKDownloads.aspxhttp://www.dot.state.oh.us/Divisions/ProdMgt/Production/CADD/Pages/GEOPAKDownloads.aspx • Survey Manager Database (SMD) file • Survey Feature Code Lists • Trimble Data Collector Code List • Survey Preferences

4. http://www.dot.state.oh.us/Divisions/ProdMgt/Production/CADD/Pages/GPKManual.aspx • ODOT GEOPAK Survey Training Guide

5. Survey Feature Code List • Mapping Codes / Linking Codes • Location on objects to take field measurements • Indicates use inDTM • List can be uploaded to Data Collectors • Trimble Data Collector (.ddf file)

6. Survey Feature Code List

7. Plan the Field Survey Work • Notice Sent to Property Owners • ORC 163.03 Right of Entry See: http://codes.ohio.gov/orc/163.03 • “…. not less than forty-eight hours nor more than thirty days prior to the date of such entry.” • OUPS call – document ticket number • Control Provided By ODOT • Datum & Project Adjustment Factor • Mapping Provided By ODOT • Existing Plans Provided By ODOT • Review Right of Way Attachment & Scope with Field Crew • Provide the Field Crew with a Digital Camera

8. Topographic Items • Section 3108.5 • Structures • Drives • Drive Pipes

9. Underground Items • Wells, Septic Tanks & Leach Systems • Have Field Crew Talk to Property Owners • Underground Tanks , Sprinkler Systems , Field Tiles • Signs • Fences • Trees Encroaching Prop R/W

10. Existing Utilities • Section 153.64 ORC Requires Underground Utilities To Be On Plans • Ohio Utility Protection Service (OUPS) Make the Call ( 800 - 362 – 2764 ) Get Reference Number • Not All “Utilities” covered by OUPS • Oil & Gas Companies ( 800) – 925 – 0988

11. Subsurface Utility Engineering (SUE) • Check Scope • 4 Levels of Detail • Level A – Expose & 3D Positions – Requires Survey Control Points • Level B – Field Marking - 2D • Level C – Added to Plan from Record Data • Level D – Gather Existing Available Records • Locate Service Lines • Shut Off Valves • Meters

12. Right of Way Monumentation • Centerline Monumentation • Monument Assemblies

13. Right of Way Monumentation • Centerline Monumentation • Centerline Reference Swing Tie References

14. Right of Way Monumentation • Right of Way Monuments

15. Right of Way Monumentation • OLD MAPS REPORTS

16. Property Monuments • Right of Way Plans are Boundary Surveys • OAC 4733-37-05-C-4 Minimum Standards • “there shall be a statement describing the material, size, position and condition of every monument found and/or set.”

17. Search for the Record Monuments • Have field crews describe monuments found • SIZE • TYPE / MATERIAL • CAP STAMPING • CONDITION

19. Boundary Resolution • Original Government land lines and monuments • Intent of Government Surveys • Know the Local Standards & Surveying Customs • Existing Boundary Monuments • Standard Surveying Rules of Evidence Apply • Called for in Deeds & Survey Plats • Use data from Record Survey Plats • Does the Monument represent the Corner?

20. Boundary Resolution • Survey Monuments should be given considerable weight • Ignoring Survey Monuments Causes Chaos and Problems • Hierarchy of Monuments • Uncalled for Monuments • Record of Survey • Compatible with Deed • Accepted by Owners – Talk to Owners

21. Boundary Resolution • Intent Calls - “along the” and “to” • “Centerline” • What does it really mean? • Occupation Lines • Overlap Areas and Deed Conflicts • Reference / Offset Pins • Existing Right of Way Monuments

22. Monumentation • O.R.C. 5519.05… monument the right of way line of the property acquired. … provide for the preservation of all cornerstones and landmarks set within the limits of the highway to be improved. … furnish adequate protection …. • O.A.C. Chapter 4733-37-03 (Minimum Standards)… each corner of the property and each control station will be physically monumented. • C/L Monument/Assembly, Reference Monument, Right of Way Monuments and Project Horizontal / Vertical Control.

23. Setting ODOT Monuments • ODOT Monument Setting Policy • Revised August 20, 2007 • See http://www.dot.state.oh.us/prod/ROW/Manual/ROWUpdates.asp • R/W Plan Designer to Set R/W Monuments After Acquisition As Directed by District • Payment by R/W Plan • Contractor to Construct Monument Assembly Box With Pin (no cap) • Payment by Project Pay Item 604 • Contractor to Set / Construct All Reference Monuments • Payment by Project Pay Item 604 • Contractor to Reset All R/W Monuments After Construction • Set by or under the Supervision of a Licensed Ohio Surveyor • Payment by Project Pay Item 604

24. Monumentation • Centerline Monument Assembly • Set on the centerline of right of way in pavement • Includes a Monument Box with a Lid • 1” Dia. x 36” Long Steel Rod • Set by or under the Supervision of a Licensed Ohio Surveyor • Centerline Monument • Set on the centerline of right of way in non paved areas • Same construction as Reference Monument • ¾” Dia. x 42” Long Steel Rod in 8” Dia. Cast in Place Concrete with a Min. 3” Dia. Aluminum Cap • Cap Marked “C/L MON.” plus PS Number

25. Standard Construction Drawing RM-1.1 Rev. 7-18-08 Monument Assembly

26. Reference Monument • Set on or off centerline of right of way in non paved areas • ¾” x 42” Steel Rod in 8” Cast in Place Concrete with a Min. 3” Aluminum Cap • Cap Marked “REF. MON.” plus PS Number

27. Monumentation • Right of Way Monument • Set on Right of Way • ¾” Dia. x 30” Long Steel Rod • with a Min. 1-1/2” Dia. Aluminum Cap x 1-7/8” tall (recommend a dissimilar metal insulator) • Cap Marked “ODOT R/W” plus “PS Number” • Surveyor Name and / or Company Name may ALSO be added

28. Right of Way Monument Monumentation

29. Michael J. Ware, P.S.O.D.O.T. Central Office • Graduated from Ohio State University in 1998 • Worked in the private sector for 12 years, performing boundary and topographic surveys, subdivision plan development, and right-of-way plan development for O.D.O.T. and LPA projects. • Joined O.D.O.T. in September 2006

30. Base Map Preparation • Most commonly used Base Map types: • Existing topography mapping- • Base Existing (BE) – Existing ground survey • Base Aerial (BA) – Aerial mapping • Base Combined (BC) – Combined aerial and ground

31. Base Map Preparation • Most commonly used Base Map types (cont.) • Proposed design elements- • Proposed roadway (BP) – most common • On some projects- • Proposed drainage (BD) • Proposed walls (BW) • Utilities (BU) • Right-of-Way elements- • Right-of-Way base map (BR)

32. Base Map Preparation • Base Existing Drawing (BE) • All topographic items within 100’ of proposed R/W lines need to be located and identified • All buildings and fences located within the project limits and those to be effected by the project • All above ground utility items, and underground utilities located by OUPS or other locator service. Also private utilities, including septic systems and leach fields (extents), water supply wells, sprinkler systems, landscape lighting, and invisible fence.

33. Base Map Preparation • Base Existing Drawing (BE) • All waterways & drainage structures • All field drives, alleys, roads and railroads within the project limits • All trees, shrubs, flowerbeds, etc. (Varies by project) • All roadway signs, and private signs (Including ADC permit number if present) • If it’s on the site, locate it and show it. • Take photos of the site for future use.

34. Base Map Existing (BE)Was anything missed?

35. Base Map Existing (BE)

36. Base Map Existing (BE)

37. Base Map Preparation • Base Aerial Drawing (BA) • All visible topographic items • Provided by Aerial Engineering, or outside consultant • Usually provided for planning purposes, on larger projects • Lacks detail and accuracy needed for design work

38. Base Aerial (BA)

39. Base Map Preparation • Base Combined Drawing (BC) • Combination of features from aerial and ground surveys • Aerial portion for wider coverage • Ground survey portion fills in details

40. Base Map Preparation • Base Proposed Drawing (BP) • All proposed roadways and driveways • All proposed drainage structures and ditches (May be in separate files) • Construction limits • Any proposed items that will effect the Right of Way location • Centerline construction baseline and stationing (sometimes)

41. Base Proposed Drawing (BP)

42. Base Proposed Drawing (BP)

43. Base Map Preparation • Base Right of Way Drawing (BR) • Prior listed Reference Files (BE & BP) • Centerline of Right of Way and stationing marks for all roads located within the project limits, including bearings, distances and curve information • Try to avoid dual Centerlines (Construction Centerline & R/W Centerline), dual centerlines should be the exception not the rule • Can lead to confusion on right-of-way and construction plans • Be sure the relationship between the centerlines is clearly shown on the centerline plat

44. Base Map Preparation • Base Right of Way Drawing (BR) • Existing and proposed Right of Way Lines • Original Government land lines and monuments used to establish them. Showing direct ties to the CL of R/W. • Property lines, easement lines, and monuments used to establish them • Civil boundaries and monuments used to establish them • Ownership information • Land use information • Note any areas of concern with overlaps, gaps and occupation problems

45. Base Right of Way (BR)

46. Base Right of Way (BR)

47. Base Right of Way (BR)

48. Field Review by R/W Plan Designer • Should be performed at the Preliminary R/W Submission, Final R/W Submission and at the Right of Way Tracings Submission (within 15 days of the Tracings Submission) • Accuracy of Base Map (Relates directly to plan quality) • Confirm all topography, structures, fences, drives, trees, and the disposition of these items. • Confirm above ground and below ground utilities • Confirm OUPS and SUE's utility information • Confirm sanitary sewer, septic tanks, septic system, leach fields, private water supply wells, sprinkler systems, invisible fences (as possible)

49. Field Review by R/W Plan Designer • Confirm all Advertising and Device Controlled signs and the Permit Plate No. (if present) • Confirm all field related items listed from the prior Base Right of Way Map Preparation • Also need to check and confirm property ownerships within 15 days of submitting R/W tracings

50. Field Review by R/W Plan Designer