New Business Processes

1. New Business Processes • Classification Review Process changes PDF Documentation – standard business documentation • Auditing Process If questions contact us: compteam@umich.edu Steve Drews Jennifer Mitts

2. New Business Processes UHR Revised Classification Review processes~ July 1,2006 ~ HR approval for creating newly slotted jobs- continues ~ FLSA compliance review when incumbent involved in exemption status change from non-exempt to exempt - continues ~ When for posting purposes a unit maps a vacant position from a non-exempt job code to an exempt job code -continues ~ Available UHR guidance and consulting role -continues ~ Planned Reviews – post audit cycle – new ~ Establish Classification Advisory Group – new ~ Position review List – new PDF documentation as standard business practice

3. Classification Review: Position Review List NEW- Position Review List … a unit check point • “Watch” list – currently 49 job codes and 10 career families • Could be on “cusp” for FLSA • Leveling issues in application • Calibration sensitive • Increased probability of audit • New job codes added or deleted as needed

4. UHR Classification Review

5. UHR Classification Review

6. UHR Classification Review

7. Classification Review: Useful Guides • Push Technology • Monthly Tracking reports • C-tools • Job Code Changes • CSP Unit Readiness folder • Website Access • Position Review “Watch list” • Mapping and working title guidelines • Regental Listing • PowerPoint Training material • Consulting • EPC’s • HR Rep • Compteam

9. Classification Review: Going Forward UHR Classification Committee • Participants (6-8) selected for deep expertise and knowledge of classification framework and campus mapping • Provide strategic advice to UHR in the maintenance and on-going development of the mapping framework • Provide guidance in the consistent application of the mapping framework across campus • Engage expertise from special interest groups (such as career family or career band interest groups) • Assist in formation and guidance of small audit review teams • Evaluate effectiveness of audit process • Interaction with other campus groups

10. Post Audit Process ….. √ Review job code transactions √ Review “Watch” list: • Position Review list as check point • Identify frequently used positions for auditing • Audit review process will: • Use the Classification Committee to assist selection: • positions and classifications for audit review • Establish small audit working groups for review/audit process • Require PDF as standard documentation for all audits • Report out recommendations to UHR for unit consultation and action • Define and establish timeframe for completing audit review and • reporting back to units

11. Next Steps for Units • Clarify roles relative to classification activity within your unit as stabilization period comes to a close • Document unit standards for mapping • Educate your unit about new business processes • Identify who should be converted/added from the URC e-mail group and C-Tools site to the Classification System Update e-mail group/C-Tools site • Consult with your HR Rep on unit-specific needs