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Choosing a New Finance System ? Issues Arising from SORP Iain Pritchard - Adapta consulting

Choosing a New Finance System ? Issues Arising from SORP Iain Pritchard - Adapta consulting. About Adapta Consulting. Adapta is : A specialist information systems consultancy We only work with membership organisations, charities, associations, trusts and others in the NfP sector

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Choosing a New Finance System ? Issues Arising from SORP Iain Pritchard - Adapta consulting

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  1. Choosing a New Finance System? Issues Arising from SORP Iain Pritchard - Adapta consulting

  2. About Adapta Consulting • Adapta is: • A specialist information systems consultancy • We only work with membership organisations, charities, associations, trusts and others in the NfP sector • We are completely supplier-independent • Our consultants have held senior positions in a broad range of different organisations • Our advice and guidance is based on practical experience gained over many years.

  3. The agenda for this session • Welcome • Accounting systems for charities • Choosing the right package • SORP and other configuration challenges • Discussion • Close

  4. The state of the charity market

  5. What’s Different About Charities? • Analysis and Reporting • eg. SORP, funder reports, possibly unusual VAT position • Specialist income areas • eg. Rent-accounting, Gift-Aid, fundraising • Other third-party links • eg. To/from web site • Resources • Accounting package requirements disproportionate to size/resources of organisation

  6. What Do Charities Need (disproportionately)? • Analysis and Reporting • Flexible nominal analysis coding (at least3-way analysis) • Ability to design/change reports easily • Reports with “drill-down” for managers • Integration • To fundraising, CRM, specialist software, website • Automation • “Self service” web expenses/approval • Online purchase ordering • Image storage/linking (e.g. photo of rail ticket/scanned invoice) • Journals - automatic

  7. Drivers for change • Poor management information/reporting • Lack of automation/integration • Finance staff bogged down with inefficient processes • Duplication of effort • Reliance spreadsheets to manipulate data

  8. Possible business benefits of better accounting system • Resource/cost reduction – time saved through new system, reducing the need to recruit additional staff to cope with business expansion, or reallocating to other tasks • Better business information • More flexible workforce • Happier staff?

  9. The main players(traditional systems)

  10. “Cloud systems • Sometimes known as “Software as a Service” (SaaS) • Accessible using only a browser (plus possibly a mobile app) • Data and application hosted by third party on their own systems • Typically paid for on a “per user per month” basis

  11. Potential benefits of cloud software • Don’t need onsite servers • Smaller organisations with no IT staff • Lower initial costs • Quicker deployment • Easy to scale up/down • Increased resilience • Business continuity/disaster recovery • Upgrades are easier • Work from anywhere • Greater security

  12. Cloud software - possible pitfalls • Wholly dependent on good Internet connection • Service level guarantees? • Security/firewall issues • Integration with devices and between vendors • Data Protection legislation (is the data held in EU?) • Transactions volumes/speed/latency • Fewer systems to choose from • Usually priced on a “named user” basis • Data transfer

  13. Cloud software – other issues • Contracts: • Don’t forget implementation costs • Contract length • Service level guarantee/compensation • Backup and restore schedule/responsibilities • Ongoing support • Ongoing costs

  14. Some cloud offerings

  15. Choosing the right package

  16. Choosing the right package

  17. A linear approach… Bus. Case Req’ts Impl. Spec’ Contract ------------------------------- ------------------------------- ------------------------------- Select Sign off Spec’ ITT

  18. Processes, people and technology strategic organisational priorities How things get done processes and workflows Roles and people IT systems and software

  19. Adaptive approach Business case and key processes Expressions of interest and initial presentations Prototyping Specification and contract ------------------------------- Requirements document Long list Short list Selection

  20. Configuration challenges

  21. Some discussion…

  22. Thank you for taking part For more information, contact us at: 020 7250 4788 help@adaptaconsulting.co.uk www.adaptaconsulting.co.uk 2 Old College Court, 29 Priory Street, Ware, Hertfordshire, SG12 0DE

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