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Presentation to ASKN workshop, Dakar Stats SA: Planning & reporting: “Getting statisticians to plan, monitor &

Presentation to ASKN workshop, Dakar Stats SA: Planning & reporting: “Getting statisticians to plan, monitor & report” Annette Myburgh Executive Manager: Programme Office Statistics South Africa 28 September 2010 to 1 October 2010. Content.

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Presentation to ASKN workshop, Dakar Stats SA: Planning & reporting: “Getting statisticians to plan, monitor &

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  1. Presentation to ASKN workshop, Dakar Stats SA: Planning & reporting: “Getting statisticians to plan, monitor & report” Annette Myburgh Executive Manager: Programme Office Statistics South Africa 28 September 2010 to 1 October 2010

  2. Content • Statistics South Africa: Challenges regarding planning, budgeting & reporting • South Africa: Legislation on planning, budgeting, monitoring & reporting • South Africa: Planning, budgeting & reporting cycle of Government • Stats SA: Developed integrative planning, budgeting & reporting cycle • Stats SA: Key concepts in planning, budgeting & reporting

  3. Content • Stats SA: Developed planning & budgeting process • Stats SA: Strategic planning • Stats SA: Project & operational planning, budgeting & reporting by statisticians • Stats SA: Integrated outputs from operational planning • Stats SA: Management information reports • Stats SA: Management information website

  4. 1. Statistics South Africa (Stats SA): Challenges regarding planning, budgeting & reporting

  5. 1. Challenges faced by Stats SA • Lack of management experience & knowledge of planning, budgeting & reporting • Lack of capability & capacity in project & operational planning, budgeting & reporting • Lack of integration across functions, operations & projects during implementation • Lack of coordination • Lack of management information Statisticians

  6. 2. South Africa: Legislation on planning, budgeting, monitoring & reporting

  7. 2. Legislation on planning, budgeting & reporting • As national government department Statistics South Africa has to comply with legislation regarding planning, monitoring & reporting (supplying performance information): • Statistics Act (Act No. 6 of 1999) • Public Finance Management Act (PMFA) (Act No. 1 of 1999) • National Treasury Regulations for government departments (issued in terms of the PFMA) (May 2002) • National Treasury Framework for Managing Programme Performance Information (May 2007)

  8. 3. South Africa: Planning, budgeting & reporting cycle of Government

  9. 3. Planning, budgeting & reporting cycle of Government Oversight By Parliament Policy development Strategic planning Specify performance indicators Assess & adjust INSTITUTION Stats SA Operational planning & budgeting End-year reporting Set targets & allocate resources Monitor & take corrective action Implementation and in-year reporting

  10. 4. Stats SA: Developed integrative planning, budgeting & reporting cycle

  11. 4. Integrative planning, budgeting & reporting cycle

  12. 5. Stats SA: Key concepts in planning, budgeting & reporting

  13. 5. Key concepts in planning, budgeting & reporting What we aim to change Manage towards achieving results (Strategic planning) What we wish to achieve What we produce or deliver Plan, budget, implement (operational planning & budgeting) What we do What we use to do the work

  14. 6. Stats SA: Developed planning & budgeting process

  15. 6. Planning & budgeting process Government planning/ policy development MTSF/ National priorities Cabinet Lekgotla Programme of action January Confirm strategic objectives April Strategic priorities Strategic direction Stats SA integrated strategic & operational planning & budgeting April/ May 3 year priorities & plans Divisional strategic plans MTEF planning Operational plans MTEF request May/ June Operational Planning & budgeting 1 year detail plan & budget Confirm strategic & operational plans & budgets Cluster/Divisional strategic planning Budget allocation – confirm 3-year plans Stats SA’s work programme Oct/ Nov/Dec Operational Planning & budgeting ENE Operational plans Confirm 1 year detail plan & budget

  16. 7. Stats SA: Strategic planning

  17. Vision of Stats SA Your leading partner in quality statistics 7. Stats SA: Strategic planning 17

  18. Mission of Stats SA To lead and partner in statistical production systems for evidence-based decisions 7. Stats SA: Strategic planning 18

  19. Stats SA: Strategic Objectives • To expand the statistical information base by increasing its depth, breadth & geographic spread • To enhance public confidence & trust in statistics • To improve productivity & service delivery • To lead the development & coordination of statistical production within the South African National Statistics System • To invest in the learning & growth of the organisation • To promote international cooperation & participation in statistics 19

  20. Major types of activities of Stats SA 1. Large projects e.g. Population Census, Living Conditions Survey, Income & Expenditure Survey, ISI 2009 etc. 2. Recurring projects e.g. Monthly Consumer Price Index, Quarterly Labour Force Survey, Quarterly Financial Statistics etc. 3. Other operations e.g. profiling businesses, updating business frame / dwelling frame 4. Services e.g. procurement, logistics, financial services, security, IT services etc.

  21. 8. Stats SA: Project & operational planning, budgeting & reporting by statisticians

  22. “Spectacular achievement is always preceded by spectacular preparation” – Robert Schuler

  23. How did we get statisticians to plan & report? • Developed frameworks, process, guidelines & templates for project / recurring project / operational management (including detailed planning & reporting) • Developed statistical value chain for Stats SA – basis for planning, monitoring & reporting • Trained/empowered staff in detailed planning, monitoring & reporting annually to enhance capabilities • Developed practical Project Management Course based on the Project Management Framework & statistical value chain to enhance capabilities • Trained Project Managers & potential Project Managers

  24. How did we get statisticians to plan & report? 8.1 Developed frameworks, guidelines & templates for detailed planning & reporting

  25. 8.1 Frameworks based on types of activities • Stats SA: Project Management Framework • Stats SA: Recurring Project Management Framework • Stats SA: Operations & Services Management Framework

  26. 8.1 Stats SA: Project Management Framework

  27. 8.1 Stats SA: Project Management Framework

  28. 8.1 Stats SA: Project Management Framework

  29. 8.1 Stats SA: Project Management Framework

  30. 8.1 Stats SA: Project Management Framework

  31. How did we get statisticians to plan & report? 8.2 Developed project & operational planning & budgeting process & components of a plan

  32. 8.2.1 Steps for compiling project,recurring project, other operations & serviceplans & budgets

  33. 8.2.2 Project & operational plan components • Develop / confirm project / operation / service value chain • Develop project / operation / serviceWork Breakdown Structure • Develop / confirm project / operation / servicegovernance & organisational structure • Develop project / operation / servicerisk mgt plan • Develop project / operation / service resource & demand mgt plan • Compile project / operation / service budget

  34. 8.2.2 Project & operational plan components • Compile project / operation / servicecommunication mgt plan • Develop project / operation / servicedocument mgt plan • Develop project / operation / servicequality mgt plan • Develop project / operation / servicechange mgt plan • Develop project / operation / service contract mgt plan

  35. How did we get statisticians to plan & report? 8.3 Developed statistical value chain - basis for planning, monitoring & reporting

  36. Key concepts in planning & reporting What we aim to change Manage towards achieving results (Strategic planning) What we wish to achieve What we produce or deliver Plan, budget, implement (operational planning & budgeting) What we do What we use to do the work

  37. 8.3 Value chain framework Input Process Out-puts Out-come

  38. What does the value chain mean? Input Process Out-puts Out-come What we use to do the work / how What we do What we pro-duce or deli-ver What we wish to ac-hieve

  39. 8.3 Statistical value chain

  40. 8.3 Statistical value chain

  41. 8.3 Stats SA: Statistical value chain & linkages/integration framework

  42. 8.3 Stats SA: Statistical value chain & relevant activities: Household Surveys

  43. 8.3 Stats SA: Statistical value chain & relevant activities: Business Surveys

  44. How did we get statisticians to plan & report? 8.4 Core competencies: Plan for capabilities

  45. 8.4 Core competencies: Plan for capabilities

  46. How did we get statisticians to plan & report? 8.5 Facilitated project & operational planning process mapping: Example

  47. 8.5 Process mapping: Example

  48. How did we get statisticians to plan & report? 8.6 Developed & trained on Project Management Course

  49. 8.6 Project Management Course

  50. 8.6 Project Management Course

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