Microsoft Word 2010

1. Microsoft Word 2010 Lesson 4 Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Prepared 2/13/11

2. Lesson 4 Learning ObjectivesAt the completion of this lesson, students should understand how to: Switch between different views in a document Adjust page margins settings Set paragraph alignment, indentation, and spacing Change tab settings Add page numbers to a document Create headers and footers Change page orientation Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

3. Tab Default View Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

4. Print Layout Print layout view shows the document as it would be printed as well as allow editing changes to be made to the document. Can only view how document will look printed. Can’t edit document. Print Layout View vs.Print Preview Print Preview Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

5. Great online resource. Not only can you read the definitions, you can hear the pronunciation. • Margins Defined Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

6. Adjust top and bottom margins by dragging on the vertical ruler. • Adjust margins by clicking on Page Layout and clicking on Margins • Adjust left and right margins by dragging on the horizontal ruler. Page Margins Appears as a double-headed arrow when positioned over margin on Ruler. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

7. Word 2010 Defaults at one inch (1”) for Top, Bottom Left, & Right Margins Page Margins Continued Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

8. Click either the Margins drop-down menu or the Page Layout Launcher to see the Page Setup dialog box. Note: Can change margins for whole document or section. Custom Page Margins Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

9. Vertical ruler. • Horizontal ruler. Mouse pointers appear as double-headed arrows when positioned over margin on ruler. Rulers Displayed in Print Layout View Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

10. Adjust top and bottom margins by dragging on the vertical ruler. • Adjust margins by clicking on Page Layout and clicking on Margins • Adjust left and right margins by dragging on the horizontal ruler. Page Margins To change margins move the double-headed arrow on Vertical & Horizontal Rulers Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

11. Read ScreenTip before dragging anything on the Ruler. To change the margin, drag the double-headed arrow First Line Indent Hanging Indent Indicates a left tab Left indent Items on Horizontal Ruler Explained Right indent Indicates indents Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

12. Hold Alt key while dragging the margins on the ruler to display margin measurements in a ScreenTip. Items on Horizontal Ruler Explained Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

13. Notice: All margins have a different setting. Did you know that typically a 1.5” left margin is used when the document will be bound on the left side? The extra .5” allows for binding (or hole punches). Custom Page Margins Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

14. Horizontal Alignment Launch Paragraph dialog box Left Ctrl+ L Right Ctrl + R Center Ctrl + E Aligning Text in a Document JustifyCtrl + J Word Lesson 3 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

15. The only place to change vertical alignment is in the Layout tab in the Page Setup dialog box. Aligning Text in a Document Vertical Alignment Word Lesson 3 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

16. What vertical alignment option should be selected to align text at the bottom of the document? Discuss Bottom Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

17. Source: http://www.learnersdictionary.com/search/indentation • Indentation Defined Indentations • Home Tab • Paragraph Group • Decrease List Level • Increase List Level Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

18. Hanging Indent Change Indents Either way Left indent near left margin Right Indent First Line Indent Text Indentation Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

19. Senior projects and English papers should use MLA writing style. MLA versus APA Source: http://ezinearticles.com/?MLA-Writing-Style-vs-APA-Writing-Style&id=921055 Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

20. Source: http://owl.english.purdue.edu/owl/resource/747/01/ MLA Style with Indents Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

21. Source: http://owl.english.purdue.edu/owl/resource/747/01/ MLA Style and Indents Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

22. Source http://www.papress.com/thinkingwithtype/text/line_spacing.htm Similar to No Spacing Styles in Word 2010 Line spacing (leading in desktop publishingterms) Similar to Normal Styles in Word 2010 Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

23. Source: http://compusavvy.wordpress.com/2010/08/01/understanding-line-and-paragraph-spacing-in-word/ Spacing: Line & Paragraph Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

24. Change default spacing in Change Styles Command from Home tab • Paragraph Spacing Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

25. Pressing Enter places a hard return in a document. Enter Only Enterto force a line ending (such as with address lines) or at the end of a paragraph. (A forced enter is commonly called a hardreturn.) Soft return automatically wraps line endings. Paragraph symbols indicate hard returns. Paragraphs Word Lesson 1 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

26. Show/Hide Command Non-printing character Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

27. With word wrap, should you decide to make your font smaller or larger, the text will automaticallyadjustto the best line ending. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

28. Font is different • Font size is different • Lines wrapped automatically to accommodate changes Soft Return A raised dot indicates a space between words. If lines wrap, the raised dot appears at the end of the line. Century Gothic 20 point Notice line endings. Franklin Gothic Bold 24 point Notice line endings. Except for short lines or at the end of paragraphs. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

29. Click on File and select Options to display the Word Options dialog box. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

30. Hard tab Setting a tab stop at a specific location Soft tab The default tab in Word 2010 places softtab stops at every half inch Source: http://www.webopedia.com/TERM/T/Tab_key.htm Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

31. Tabs show up on Ruler. Left tab at .63” Note: Alt key + click on tab gives measurement on Ruler. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

32. At the Paragraph dialog box click on the Tabsbutton 5 Types Setting Tabs Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

33. Tabmarkers—symbols on rulers that indicate tab stops. Left tab Center Tab Decimal Tab Bar Tab Right Tab Tabs shown on the Rulerand in the Tabs dialog box. See next page for explanation of a bar tab. Setting Tabs Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

34. Source: http://www.word-2010.com/tabs-in-word/ Would a table with borders turned off serve the same purpose? Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

35. Left tab Center Tab Decimal Tab Bar Tab Right Tab • Delete tab by dragging the tab stop off the Ruler and down into the document area • Move tab by dragging tab stop to a new position on the Ruler • Edit tab by double clicking tab stop on the Ruler • Clear tabs from Tabs dialog box. Clear one or Clear All tab stops Clearing or Deleting Tabs Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

36. 4 Options for Leaders Leader Tabs Dot Dash Underline Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

37. Page numbers aid in keeping keep printed pages in sequential order. Tab Page numbers can be placed in various locations on a page—top, bottom, right, left, center, etc. Inserting Page Numbers Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

38. See choices Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

39. Can also insert Page Number from the Header and Footer Tools tab when editing a header or footer. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

40. Header area • The Header & Footer Tools command is activated from the Insertmenu. • To edit a header or footer in your document, just click in the header area or the footer area. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

41. Notice Show Document Text is Checked. • Typing area (document area) appears faded or grayed out when a header or footer is being edited. • To type in typing area, just double click in it. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

42. Click to Change Header/Footer options • Different First Page • Different Odd & even Pages • Show Document Text Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

43. Standard Footer for Class Documents • Remember to create a main folder to store all of your work. It should be named your last name, your first name and MSITA. Ex. Doe Jane MISTA • Create a footer that shows both the filename and path. This is especially useful in class when multiple users are printing to a network printer. • Insert Footer • Edit Footer • Click on Quick Parts • Click on Field • Press “F” to jump to Filename • Place check beside Path • Click OK Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

44. Standard Paper Size 8.5” x 11” Portrait Orientation Standard Paper Size 11” x 8.5” Landscape Orientation Switching Page Orientation Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

45. Click on the Viewtab to Zoom to a different view size. Example shown is 100%. The next slide shows Whole page selected. Zoom slider also changes view size. Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

46. This slide shows Whole page selected. View size is 53% Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

47. WYSIWYG What You See Is What You Get • By default, text is left-aligned. • To move a tab that has been set already, drag the tab marker to the new location. • Most people prefer the Page Layoutview (the default view) because it is WYSIWYG. • Headers and footers can contain text, graphics, pictures, logos, date/time, and page numbers. • The default setting for header and footer margins is .5 • Default spacing in Word 2010 is set at single space. • F1 in Word 2010 and in most software programs, launches Help. Also Good to Know F1: Launches Help Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

48. Lesson 4Can You Do the Following? Switch to different views Change page margins settings Set paragraph alignment, indentation, and spacing Set, delete, and change tab settings Add page numbers to a document Create headers and footers Change page orientation Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

49. Now it is time for you to practice. Please complete the following: Word Lesson 3, Exercise 1 Word Lesson 3, Project 1 Quia Quiz, Word Lesson 4 Word Lesson 3 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.