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ECM/EDMS Project

ECM/EDMS Project. HSD, TRD, SRCA September 26, 2007. Agenda. Project Status Actions Taken Scope Governance Implementation Services Procurement Current Budget and Timeline Remaining Risks Mitigation Strategies. Project Status.

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ECM/EDMS Project

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  1. ECM/EDMS Project HSD, TRD, SRCA September 26, 2007

  2. Agenda • Project Status • Actions Taken • Scope • Governance • Implementation Services Procurement • Current Budget and Timeline • Remaining Risks • Mitigation Strategies

  3. Project Status • Letter sent by Secretary of the Department of Information Technology August 29, 2007 stating that the ECM-EDMS project has been “flagged” as a potential “at risk” project. • Documents were requested and sent to the IT oversight analyst by September 7, 2007 • A request was also made for a joint team from HSD and TRD to present the status of the project at this PCC meeting September 26, 2007.

  4. Actions The three cooperating departments have taken a series of actions designed to ensure timely delivery of the project by June 8, 2008. The actions are concerned with project • Scope • Governance Structure • Implementation Services Procurement

  5. Scope • The scope of the CSED portion of the project has been changed, eliminating the Remittance Processing. • Removing the Remittance Processing requirement reduces the complexity of the CSED portion of the ECM/EDMS project • Remittance Processing has been replaced with the scanning of at least two standard CSED forms and auto-population of that data in the existing Child Support Enforcement System on-line screens.

  6. Governance Structure

  7. Governance Changes • Project Director will be provided from external, independent resources • TRD and HSD will have their own project managers • Vendor implementation teams will report to a specific Department Project Manager. • When necessary, implementation team members will be shared

  8. Implementation Services Procurement • An implementation vendor has been selected • Services have been obtained within the project budget • Both TRD and HSD/CSED are currently reviewing and revising the implementation contract • Both TRD and HSD/CSED are ensuring that the required functionality for their organization is tightly specified

  9. Budget Unchanged • Unchanged for Phase II • $1,734,073 ($800,000 FFP)

  10. Current Timeline

  11. Remaining Risks Procurement • Start of software design is contingent on contract signing and currently scheduled the first week in October. Currently the contract signature process requires two months • Hardware is to be procured by 1/11/08 contingent upon technical specification completion. Hardware and software procurement is now requiring 4-6 weeks.

  12. Risks Remaining Technical Risk • Design and implementation of “green screen” auto-population function in the six week design phase currently scheduled

  13. Risk Mitigation • Senior Management support for fast-track procurement and contract execution • If necessary, fast-track design of the “green screen” auto-population function on a separate, parallel design and development track

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