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Basic Project Management

Basic Project Management. Getting the job done…. Agenda. What is project management Applying Project management Summary. History of Project Management. 1870 – Building of transcontinental railroads gives rise to need for a structured management process to manage the construction process

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Basic Project Management

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  1. Basic Project Management Getting the job done… TO 2002/BSSC

  2. Agenda • What is project management • Applying Project management • Summary TO 2002/BSSC

  3. History of Project Management • 1870 – Building of transcontinental railroads gives rise to need for a structured management process to manage the construction process • 1856-1915 Frederick Taylor • 1861-1919 Henry Gantt & Gantt Charts • 1958 Development of CPM/Pert TO 2002/BSSC

  4. Famous Projects • Pacific Railroad (circa 1857) • Hoover Dam (1931-36) • Manhattan Project (1942-45) • Polaris Project (1956-61) • Apollo Project (1969-72) • ARPANet (1962-) • Y2K Project (1998-2000) TO 2002/BSSC

  5. Project Management Defined • The business view : achieving an objective by matching • time, • resources • and goals The Bottom Line: A project is a job that has to be done. TO 2002/BSSC

  6. Project Phases (PBIP) • Planning • Define project objectives • Determine resources • Build-up • Assemble team • Develop project plan (the schedule) • Implementation • Execute & Monitor Plan • Report progress • Phase-out • Close the project • Review TO 2002/BSSC

  7. Ph. 1 Planning • Define the problem • What is the perceived need or purpose to be solved? • What are the project objectives? • What & when must it be achieved ? • How is success measured ? • Identify the stakeholders • Anyone who has a vested interest in your project TO 2002/BSSC

  8. SMART Objectives • Define an objective that meets the following criteria • Specific • Measurable • Action Oriented • Realistic • Time-limited TO 2002/BSSC

  9. Example: Jurong Bird Park Survey • To survey(A) 600 visitors(M) to the Jurong Bird Park. • To submit(A) the top-line survey results(S) by 5th June(T) to the Board of Directors that would allow them to compare their performance against the other Singapore Attractions(R). TO 2002/BSSC

  10. Exercise • PM1 PROJECT DEFINITION WORKSHEET.doc • Prepare a Project Definition Worksheet for your own individual project. TO 2002/BSSC

  11. Ph. 1 Planning (cont’d) Determine Resources • What do you need to achieve your goal? • When do you need the resources ? • Typical : • Manpower, Time, Funds, Specialized resources , others TO 2002/BSSC

  12. Planning tool: WBS • Work Breakdown Structure • Planning Quality, Cost & Time • Identify all elements require to complete the project need to be identified WBSSample.doc TO 2002/BSSC

  13. WBS (alternative version)

  14. Gantt Chart • Shows the duration and chronological order of tasks and activities. • Shows you the ‘big picture’ TO 2002/BSSC

  15. Date updated Major Goals Schedule Sub-Goals Completion Status Human Resources

  16. Exercise • Prepare a Gantt Chart detailing your activities to prepare you for school – starting with waking up and finishing with you leaving home. TO 2002/BSSC

  17. CPM • Critical Path Method • Establishes what the essential tasks are. • Shows dependencies between different tasks. • Helps to focus on critical tasks TO 2002/BSSC

  18. Critical Path Diagram

  19. Building a CPM • Specifiy individual task • Determine sequence • Draw the diagram • Estimate time take for each task • Identify Critical Path -> Update CPM as required TO 2002/BSSC

  20. Exercise • Prepare a CPM Chart detailing your activities to prepare you for school – starting with waking up and finishing with you leaving home. TO 2002/BSSC

  21. Ph. 3 Implementation Execute & Monitor • Focus on the importance • Track progress of the project • Report progress to team and supervisor • Ensure quality • Be ready to execute backup plans TO 2002/BSSC

  22. Managing the project • Focus on the results • Give constant feedback to stakeholders • Keep an eye on the critical path • Monitor constantly TO 2002/BSSC

  23. Status Reporting • Achievements • Problems & resolution • Next steps. Status Reporting Format : TO 2002/BSSC

  24. Managing Delays • Manage Expectations • Renegotiate Deliverables • “Crunch” • Non-essential items • More resources • Partial Delivery TO 2002/BSSC

  25. Ph. 4 Phase-out Review & Debrief • Have you met the goals • How did the plan perform • How did the team perform • How well was the project managed ? • Problems & Issues TO 2002/BSSC

  26. Summary • Project management defined • Project Phases (PBIP) • Tools: • Planning • Project Definition Worksheet • WBS • Scheduling • CPM • Gantt Chart TO 2002/BSSC

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